LVHS Staff Newsletter

Excellence in Everything We Do.

Monday, March 21, 2016

Quote of the Week:

"Hard work beats talent when talent fails to work hard." Wustin Jalker

College/Career Day:

Holy moly, Career Day is this Thursday morning!

LVHS 1st Annual College & Career Fair

March 24, 2016

~~ LVHS Gym ~~


8:45am Event will open. Students serving as ambassadors, those with schedule conflicts, and district/campus representatives will visit the fair.

9:10am Group One (Mostly 9th & 10th) visits the fair. Students will report to their 6th period class and then will be released to the career fair by announcement at 9:15. TEACHERS WILL ESCORT THEIR CLASS TO THE GYM AND WILL HELP SUPERVISE THROUGHOUT THE EVENT. STUDENTS MUST STAY IN THE GYM THROUGHOUT THEIR ALLOTTED TIME.

10:00am Group One will return to 6th period class.


10:55am Group Two will exit the fair at the conclusion of 6th period. They should NOT bring their stuff to the career fair, but will get it after the fair.

Group One Classes: Mr. Pruitt, Mrs. Baugh, Coach J. Timms, Coach Kirchhoff, Mr. Stahl, Coach K. Timms, Mrs. Saarinen, Mrs. Holt, Coach Hansen, Mr. Garcia

Group Two Classes: Ms. Howard, Ms. Johnson, Mrs. Statham, Ms. Mumme, Mr. Searle, Mrs. Ludlum, Coach Bookout, Mrs. Hunter, Mr. Larkin, Mrs. Hendrix

STAND Meeting tomorrow morning!

If you would like to be on the survey planning team of the STAND committee (Students and Teachers Against Negative Decisions), we will meet in the MAC at 7:30 am! We will be done by 8:00.


First, make sure you have already contacted parents if their child is failing your class.

Here is the timeline for what we are doing with grades:

Grades need to be submitted by 7:30 am tomorrow morning. Once grades are all in, make sure you hit the submit button. If you have problems with submitting your grades, contact your team lead or Randy. If you don't see the submit button, you might need to open gradebook in another web browser.

Tyra will run proof sheets at 7:30 am. Make sure your grades are submitted by that time! Don't make us hunt you down!


If you have a student who is missing work that can still be submitted, please put an Incomplete. All incompletes need to be reconciled by next Friday, April 1. To reconcile an incomplete, you must email Tyra the updated grade so that SHE can make the change and have documentation (hence the email).

Report cards will be run on Wednesday and mailed home on Friday.

If you have any questions, please email me, Tyra, or Cindy!

Faculty Meeting TOMORROW (Tuesday) afternoon OR Wednesday morning (look at how accommodating he is)!!

You will need to attend ONE of the sessions below. Justin will send out calendar invites for each session so that he can get a feel of how many people will attend each session and it will double as a reminder.

You must go to just ONE of the following sessions.

Tuesday, March 22nd : 3:40pm - 4:40pm Room 126 (Coach Vaughn's room)


Wednesday, March 23rd : 7:00am - 8:00am Room 126 (Coach Vaughn's room)

If everyone shows up promptly and ready to go, Walker should be able to knock it out in 45 minutes but plan for an hour just in case.

*Walker will provide you with your Test Administrator Manual when you arrive and sign in. There is no need for laptops, just bring a pen and or highlighter.

Thank you,

Please read closely - Important Attendance Announcements!

Now is the time to be extremely careful when counting a student absent. Come exemptions time, Mrs. Sutton WILL NOT be making changes for students who think their absence/tardy is a mistake, even if they bring me a note from the teacher. They need to make sure it is accurate the first time.

Plus, it is absolutely imperative that teachers take accurate attendance on time. Sutton has been receiving phone calls from Travis County checking on several students to see if they are here and Sutton has been having to physically check the classrooms because the teacher either didn't take attendance or forgot to mark them absence. She needs to be able to trust what is in the system when they call.

Exchange Documentation due April 1!

Make sure you have provided to me you documentation for your training to replace the exchange days on Monday, April 18 and Friday, June 3. Otherwise, you will have to attend work on these days (boo!).

Bell schedule for next year!

After many hours of collaboration and consensus, below is the proposed bell schedule for the 2016-2017 school year:

Spring Curriculum Night - April 6!

We will hold our spring curriculum night on Wednesday, April 6, from 6-7:30. All students and parents will meet in the PAC from 6-6:30 for a review of new course offerings, weighted courses, graduation plans, etc. At 6:30, they will be released to your classrooms where you will be waiting to share information on the courses you are offering this year (kind of an opportunity for them to preview the classes they are going to be taking next year).

For each class you are offering next year, you should have a handout with key information about the class - these may or may not contain information NOT mentioned in the course guide. What do you want to make sure students/parents know about this class? Showing samples of labs/projects/products created in that class would be helpful. Being open to questions from parents/students about these classes would be helpful.

We will also have some information in the MAC for parents on college admissions, scholarships, etc.

Please make sure you have marked your calendar!

Discipline Referrals and Testing...

Remember that Mr. Walker is testing coordinator for our campus, so he will not be as quick with referral turnaround times during testing season. Just a kind reminder...

Master Schedule - dates!!

That master schedule I sent you was this year's schedule. It's the most updated and I thought you might need it. I have not yet done next year's schedule. The plan for that is as follows:

1. Course selection cards out to students on Friday, April 1 and Monday, April 4. Curriculum Night is Wednesday, April 6, starting at 6:00 in the PAC (your place starts at 6:30).
2. Course selection cards are due April 8.
3. Slaughter goes into English classes on Monday, April 11 and Tuesday, April 12 to help students enter info in TxMyZone.
4. Office cleans up the data and we work on the master schedule on Monday, April 18.

Fingers crossed that this all goes according to plan!

Teacher Absences Due to Sports...

Instead of arranging for your own subs, please email Sutton when you have to leave for a game or track meet. That way we can consolidate where we can and use the least number of substitutes. It just gets confusing and we end up not being as efficient as we could be when everyone puts in an AESOP request. Thanks!!


Duty Schedule Change:

February 29 – April 1

Morning /After School

Main Hallway – H. Stachowski Main Hallway - Stahl

Cafeteria - S. Johnson Student Pickup - Mumme

Student Drop Off - Duong Grassy Knoll - Hunter

Bus Drop Off - H. Stachowski Bus Pick Up - H. Stachowski

Backups: B. Holt, Baugh

* Be prepared. If you cannot attend your duty, contact a backup person to cover your duty. If you do not get your duty covered, assume students will be unattended and unsafe in your area.

** Be prompt. Morning duty begins at 7:40 am and ends at 8:10 am.

STAAR Season is almost upon us!

Here are the testing dates this spring:

Tuesday, March 29: English 1 STAAR
Thursday, March 31: English 2 STAAR
Monday, May 2: Algebra STAAR
Tuesday, May 3: Biology STAAR
Wednesday, May 4: US History STAAR

Stuff I leave in here for reference (nothing new, because hopefully you already read it, so just scan):

RtI Strategy - Assigning detention to students not on task/not completing work.

One of the strategies we have added for some students is some accountability for them to stay focused and productive in class. If you happen to receive an RtI plan that has this strategy listed, you should give the student an opportunity to correct the behavior, then a final reminder "If I have to ask you to get going again, you will need to go to d-hall to finish this work." And then if they are STILL not working, then you should tell them that you are assigning them a d-hall. They will NOT be called into the office later about this, but you will need to email Gloria Price, Justin Walker, and Heather Stoner so that they can be added to the list.

This only applies to students who are in the RtI process and this has been a strategy agreed upon in the RtI meeting.

Make sure you are reading these plans as they are sent to you so you are in the loop!! Thanks!

HEAR ME NOW: No students should be in the parking lot without a teacher/admin escort (exception would be athletes walking to and from the field house). We have had issues with students leaving campus. If you see students in the parking lot, please call Mrs. Sutton and let her know!

Duty Schedule this Nine Weeks:

February 29 – April 1

Morning After School

Main Hallway – H. Stachowski Main Hallway - Stahl

Cafeteria - S. Johnson Student Pickup - Mumme

Student Drop Off - Duong Grassy Knoll - Hunter

Bus Drop Off - H. Stachowski Bus Pick Up - H. Stachowski

Backups: B. Holt, Baugh

April 4 - April 29

Morning After School

Main Hallway - B. Holt Main Hallway - Chapman

Cafeteria - Kassell Student Pickup - Howard

Student Drop Off – K. Timms Grassy Knoll - Pruitt

Bus Drop Off - H. Stachowski Bus Pick up - H. Stachowski

Backups: Hansen, Stahl

May 2 - May 27

Morning After School

Main Hallway - J. Timms Main Hallway - Standiford

Cafeteria – Bookout Student Pickup - Hansen

Student Drop Off - Kirchhoff Grassy Knoll – K. Walker

Bus Drop Off - H. Stachowski Bus Pick Up- H. Stachowski

Backups: S. Garcia, D. Smith

May 30 – June 2


Morning After School

Main Hallway/Bus Drop Off - Math Dept Main Hallway/Bus Pick Up - Social Studies

Cafeteria - English Dept Student Pick Up/Parking Lot - Electives/CTE

Student Drop Off/Parking Lot - Science Grassy Knoll/Bus Pick Up - Special Ed/LOTE

* Be prepared. If you cannot attend your duty, contact a backup person to cover your duty. If you do not get your duty covered, assume students will be unattended and unsafe in your area.

** Be prompt. Morning duty begins at 7:40 am and ends at 8:10 am.

PLC Schedule for this spring:

A day groups:

7:30 - 8:10 - ELA team and Hansen

8:15 - 9:00am None

9:10 - 9:55am None

11:30am - 12:15pm None

1:05 - 1:50pm Standiford/Bookout/Larkin

B Day groups:

7:30 - 8:10am Math

8:15 - 9:00am Science team and Holt

9:30 - 10:15 - Grant, Vaughn, McCollum and Kassell

11:30am - 12:15pm Garcia, Hunter

1:05 - 1:50pm Johnson/Timms

1:50 - 2:35pm Smith, Walker, and Hendrix (SpEd)

3:30 - 4:10pm LOTE

Thursday, March 24 - B-Day groups - assessment review meeting (review 3rd nine weeks tests data)

Friday, April 1 - A-Day groups - assessment review meeting

Thursday, April 7 - A-Day groups - curriculum meeting

Thursday, April 14 - B-Day groups - curriculum meeting

Thursday, April 28 - A-Day groups - Instructional Technology meeting

Thursday, May 5 - B-Day groups - Instructional Technology meeting

Wednesday, May 25 and Thursday, May 26 - Curriculum Meetings


If a student comes to class ABSENT to first period (arriving after 8:20), they should get a pass from the office so that we can have record of what time they actually arrived at school. If they are just tardy, they do not need a pass, just PLEASE mark them absent.

Semester Exam Exemptions ARE BACK!!

Juniors and Seniors at Lago Vista High School with no outstanding fines or monetary obligations may be exempt from a final (second semester ONLY) exam if they meet the following criteria and follow the guidelines as written below:

Attendance Criteria

Perfect Attendance during the second semester in ALL YOUR CLASSES: EXEMPT 3 FINALS.

NO MORE THAN 1 DAY ABSENT TOTAL in the second semester: EXEMPT 2 FINALS.

NO MORE THAN 2 DAYS ABSENT TOTAL in the second semester: EXEMPT 1 FINAL.

A student who has missed more than 6 absences per period in any class for the year may not be eligible to exempt ANY exams.

Grade Criteria:

At least an 80% semester average and an 75% final (yearly) average in the class the student is exempting.


  • Exempting a final exam does not entitle a student to be absent on the day or period of the final. Students must still attend classes, regardless of exemptions earned. Students absent during finals will lose their exemptions in accordance with the above exemption criteria.
  • For the sake of exemptions, any attendance disputes must be addressed and resolved with the attendance clerk within 3 school days of the absence or tardy.
  • It is the responsibility of the student to pick up, fill out, and return the exemption form to Mrs. Sutton by the stated time and date on the form. No exceptions will be made.
  • The following absences do not affect exemption status:

1. Medical appointments which are documented with a doctor’s note furnished to the attendance office upon return to school.

2. Funeral for immediate family members up to 3 days.

3. School functions.

4. Religious holidays.

5. Military deployment of an immediate family member.

6. Required court dates.

7. College days (up to 2 per year).

Coverage for classes (does not apply to School-Related Absences):

Just so that we are all on the same page with this...If you need to come in late to work, but BEFORE 10:00 am, you can find coverage for your class and not have to take a 1/2 day of personal leave. If you need to leave early, but AFTER 2:00 pm, you can find coverage for your class and not have to take 1/2 a day of leave. Of course, this only applies in cases when you have an approved reason to be absent (so, you still need to let me and Mrs. Sutton know you are going to be out). If you are going to only be gone during your conference time, you also do not need a sub.

Hopefully, that makes sense!

Announcements - please use the form!

I really want to share our good news when students perform well at tournaments or basically anything. :) I have to count on the sponsors to use the announcement doc to make sure this gets done. Sometimes I get lucky and I remember scores and results, but the only way to ensure your team's stuff gets shared is for you to let me know.

You can click on the link below to access the announcements form:

Did you know there is a key drop for the suburbans? If you drop off your suburban after hours, you can drop the keys in the small, locked box to the left of the entrance to the admin building.

RtI Plan (please be sure you read thoroughly) -

RtI Team Members: Administrators, Counselor, Department Heads, Referring Teacher(s)

Other members are invited, as needed, including: Student, Teachers, ESL teacher, Special Programs Personnel

Tier I: Standards-Based Classroom Instruction - All Students

Tier II: Needs-Based Instruction (10-20% of Students)

• Interventions provided by classroom teacher

Teacher develops a Tier II Action Plan/Tier 3 Pre-Referral Form for any student who fails for a 9 weeks (or who is experiencing significant difficulty) & progress monitors

Teachers must make parent contact and inform them of the development of the Tier II Action Plan/Tier 3 Pre-Referral Form

• Teacher refers students not making progress to RtI Team using Tier III Referral Form

for Secondary Students

Tier III: RtI Team Driven Interventions (5-10% of Students)

• RtI Team meets to review campus discipline referrals, attendance, and grades,

identifying At-Risk students needing Tier III interventions, including:

o Any Student Who Fails 2 or More Classes

o Any Student Who Has 3 or More Unexcused Absences in a 4 Week Period

o Any Student Who has <90% Attendance in 2 or More Classes

o Any Student Who Has 3 or More Discipline Referrals in a 4 Week Period

• RtI Team sends Teacher Feedback Form for Secondary Students to teachers of

identified students

• RtI Team sends Parent Input Form for Secondary Students to parents/guardians of

identified students

• RtI Team meets to review Tier III referrals & teacher/parent feedback for students

identified by the RtI Team to determine appropriate Tier III intervention(s)

• Possible Interventions Include: Strategic Learning for Math, Writing Lab, Credit Recovery & Monitoring, Mentor, Behavior Contract, Small Group Counseling (Lunch Bunch), Daily Parent/Teacher Log, Saturday School, Truancy Prevention Measures

Tier IV: Specialized Learning (1-5% of Students)

• RtI Team meets to discuss students not making progress with Tier III interventions and

determines the appropriate Tier IV intervention(s)

• Possible interventions include: Individual Counseling (School-based), 504 Evaluation,

Special Education Evaluation, Retention

• Referrals to 504 or Special Education follow the flow chart for RtI to 504/SPED Process

So, if a student failed your class for the 9 weeks, you need to be keeping data on the Tier 2/Pre-Referral for Tier 3 Form and you will be receiving a Teacher Feedback Form request from me for students who failed more than 2 core classes for the first nine weeks. We are going to be holding meetings over the next few weeks with their students' parents, teachers, and the student to come up with a new plan to help them succeed.

If you pick up a cell phone from a student for improper cell phone use you can turn it into Mrs. Sutton to hold until the end of the day. The first time she gets a phone from a student, it is a warning and the parent has to come get it. The second time, they have to pay $15 and their parent has to come get it.

New Transportation Request Form!

Check out the transportation form to use when you need a bus or suburban – it can be found on Eduphoria, under Formspace; then "Submit New Form"; then "Transportation Forms"; then click on whatever type of transportation you need to request. Thanks!

Explorer Profile!

Students will be bringing around their Explorer Profile Applications to have you sign (or not) over the next few weeks. Students have to meet all of these requirements to be able to gain access to the App store and FaceTime:

1. Student maintains an 80% average or better in all classes.

2. This complete application submitted within 10 days of the last day of the preceding 9 weeks.

3. No documented technology referrals for improper technology use.

4. Principal approval of this application.

5. ALL teachers and parent approval signatures.

There is a new Fundraiser Form!

Please make sure you are using the newest Fundraising form for all your fundraising request needs. Tyra is the keeper of the forms and she will also be the one who you follow up with when you have to go back and document.

Chunking up big assignments:

Remember that great presentation that Randy and Scottie did on differentiation and cooperative learning during August inservice? Here are a couple of highlights that might come in handy:

When assigning big projects, like papers or group projects, chunk it up and create daily checkpoints along the way that you use to keep students on track and allow you opportunities to take grades along the way. An idea would be to have most of these checkpoints due by the end of a class period rather than giving them the option to 'finish it later and bring it in next class period'.

Some of you have expressed a struggle with students not turning in work and not finding a way to take enough grades, so here's an idea!

If you coach a UIL sport or event...

Please be sure to send me your SRA's prior to sending them out to the entire staff. Since you are removing students from academic instruction, I would like to know about their departure before you send them out to everyone (just in case there are problems with coverage, a conflicting event, or questions about what time you are leaving). Thanks!

Progress Report Dates for the Year!

The first three weeks grading reports went well! If you haven't found the awesomeness that is our LVHS Staff calendar on google, please do so! These dates and several more are already on there!

December 18 - End of Semester; Regain/Lose Eligibility January 12

January 25 - End of Three Weeks; Regain Eligibility February 1

February 12 - End of Six Weeks; Regain Eligibility February 19

March 11 - End of Nine Weeks; Regain/Lose Eligibility March 28

April 8 - End of Three Weeks; Regain Eligibility April 15

April 29 - End of Six Weeks - Regain Eligibility May 6

June 2 - End of Semester