What's Due in Oklahoma Schools?
For School Administrators June 2023
What if I miss a deadline?
Every school administrator has awoke at 3:00 AM wondering, "What if I miss something?" I did it regularly for 20 years, and timely information about reports and deadlines seems harder to find lately. I hope this resource helps.
This is a simple, easy-to-read list of due dates, reports, and other resources that have been posted the OKSDE website and/or emailed out through many updates. When possible, links are included!
The list is not 100% comprehensive, but it does provide everything I could find each month, compiled from the OKSDE updates and Reporting Requirements Calendar.
June is a BIG month for due dates, and there is a separate PDF just for everything due on June 30th. See Item 7 below for the June 30 list.
A 5-minute overview video is below.
By Grace,
Tom Deighan, Ph.D.
IF THIS HELPS, PLEASE SHARE WITH COLLEAGUES!
June 2023 Governance and Accountability Dates and Resources (With Separate June 30 List)
What’s Due June 2023 in Oklahoma Schools?
Monthly Governance and Accountability
June 2023
1. Welcome and overview
2. Note: This list presents many key issues and items due soon in Oklahoma public schools, but it is not comprehensive. Please ask, email, text, or call if you have any questions or concerns.
3. Note: All information is taken directly from OKSDE website and/or OKSDE email updates. Accuracy is not guaranteed.
4. OKSDE is Currently sending updates late – be sure you are subscribed https://sde.ok.gov/
5. Calendar Links:
a. REPORTING REQUIREMENTS CALENDAR WEBPAGE OKSDE
b. Complete Accountability List 2021-22 (Historical)
6. Deadlines June 2023 (Not Including June 30)
a. June 3: State Vision Screening Report https://sde.ok.gov/instruction-index
b. June 5: Notification of Intent to Not Enter into a Contract with a Regularly Employed Teacher https://sde.ok.gov/school-personnel-records
c. June 13: Electronic Application System for Indian Education (EASIE) https://www2.ed.gov/programs/indianformula/applicant.html
d. June 1-June 15 – ELP Assessment Data Verification Window https://content.govdelivery.com/accounts/OKSDE/bulletins/35daa0c
e. June 16: Title I, Part C: Migrant Credit Accrual Report and Supplemental Code for Spring Semester https://sde.ok.gov/federal-programs
f. June 16: TLE Qualitative Report https://sde.ok.gov/tle
g. June 26: STATE AID Annual Statistical Report (ASR) https://sde.ok.gov/state-aid
h. June 30: Supplemental Appropriations for 2022-23, if applicable.
i. Assurances for Federal Programs (in SSO)
7. JUNE 30 END of YEAR Items: (For the LAST Day of the Year)
CLICK HERE TO SEE PDF OF WHAT’S DUE JUNE 30, 2023
8. BEGINNING of Year Items for July
a. July 1: Insurance Policies for facilities, equipment, and vehicles
b. July 1: Board Adoption Temporary Appropriations (Your Auditor and/or Treasurer)
c. July 1: Testing Assessment Correction https://sde.ok.gov/resources-accountability-reporting
d. July 15: Personnel End-of-Year Certified Personnel Report and End-of-Year Support Personnel Report https://sde.ok.gov/school-personnel-records
e. July 15: Transfers District Capacity Report https://sde.ok.gov/student-transfers
f. July 15: Transfers Incoming Open Transfer Results https://sde.ok.gov/student-transfers
g. July: Board Appointments: Below are examples of annual appointments by the Board of education that occur on July 1. Some may not statutorily require to be board approved, but when in doubt, add them to an agenda.
This would also include Assistant/Deputy Positions. Check previous board agendas, ask your board attorney, and check with your Auditor if you have any doubts. Some positions require bonding as well
a. *Treasurer
b. *Activity Fund Custodians
c. *Receiving Clerks
d. *Board Clerk
e. *Board Minutes Clerk
f. *Encumbrance Clerk
g. Payroll, Accounts Payable, etc.
h. *ADA Compliance Officer
i. *Purchasing Agent
j. *Title IX Coordinator
k. Program Directors/Coordinators (RSA, SPED, Title I, ELL, Etc.)
l. *Attendance Officer
m. Residency Dispute Officer
h. September 30: ALL IDEA Part B ARP Funds must be obligated (claimed by Jan 2024)
9. OKSDE Resources and Training Opportunities
a. Reading Sufficiency ACT End of Year Report Tutorial
b. OAAP Criteria Checklist for Assessing Students with Disabilities on Alternate Assessments.
c. Imagine Math: Free for 22-23
d. CHATGPT and AI Resources for Teachers
e. SPED Boot Camp Opportunities
a. OSU - Oklahoma State University
b. SNU - Southern Nazarene University
c. NSU - Northeastern State University
d. SWOSU - Southwestern Oklahoma State University
f. SPED MTSS Support Training: Application for SPDG MTSS Implementation Support.
g. June 20-21: 2023 MTSS SPED Summer Conference: Claim your FREE Ticket here
h. Apply for SPED K-3 Literacy Training (June 1 Deadline)
i. SPED Training: Alternative Pathways for General Education and Alternative Pathways for Special Education.
j. OSU SERC CENTER for SPED Training: SERC CENTER INFORMATION
k. Monthly SERC Dispute Resolution Seminars: https://okserc.org/
l. ALTERNATIVE EDUCATION PROGRAM SITE VISIT EVIDENCE CHECKLIST FOR FY24
m. June 11-17: Fine Arts Teacher Residency Fine Arts Webpage
n. ALT-Ed Fine Arts Grant Information
o. Crisis Prevention Intervention (CPI) Training 2023-24 Dates save the date
p. August 1: Early Literacy Conference K-3 (Registration Not Yet Open)
q. 2023-24 PARAPROFESSIONAL Conferences: Register for one of FOUR Locations
r. ELL/Title III Webinars: Reporting, Data, Consortiums
s. Academic Advisement and Policy Guidebook – Very Helpful Guidebook
t. Concurrent Enrollment Guidance Document (HS College Enrollment)
u. May-June ALT ED Training Webinars
v. STEM One-STOP Training Link
w. WIDA Self-Paced Workshops
I hope this list helps you navigate June 2023!!
If you need more assistance, email me at deighantom@gmail.com