Proctor Elementary

Distance Learning Announcements and Updates, 2/19/21

A Message from Principal Ghereben

Greetings Proctor Families,

Thank you for another great week of Distance Learning!

As you know, we have the PikMyKid app for dismissal. If you have not yet downloaded it, please do so ASAP as it's an integral part of our dismissal process. Use this link for the tutorial that was sent out last week: Week 6, Hybrid Prep Video - Dismissal Process with PikMyKid

The next thing you need to download is Frontline Health Portal. The system allows users to access the daily health screener through a website specific to Castro Valley USD (link below) and/or through an app on your phone or other internet device. This is what will be used for the arrival process when we reopen. You can either download the app on your smartphone or use the Frontline Health Portal website: You can also use both interchangeably.

During the weeks of 2/16/21 - 2/26/21, CVUSD schools will be racing to see who can complete full activation first.The CVUSD Race to Health Screener Excellence is a new 2-part friendly competition between our schools. Part I is about which school can get to 98% + first in activating accounts in the Frontline system. Part II begins when we return to school and will last through the end of the school year. It is focused on which school will have the highest % of students per week fill out and submit the daily health screener.

The winner of Part I earns the title School of Frontline Excellence! The winner of Part II earns the coveted Health Screener Cup. The holder of the cup can change weekly, depending on a school’s motivation and % completion. We are aiming for 100% each week.

Let’s show all of Castro Valley that Proctor is committed to keeping everyone safe.

I realize that we are asking you for a lot of help right now as we prepare for our return. Please know that we truly appreciate your partnership in making for a successful and safe reopening. Thank You!

With Much Appreciation,

Heather Ghereben
Proctor Principal

Please see the Frontline Parent Quick Start Guide or the Frontline Complete Set-up Guide
for help setting up the app/website. Additional resources can be found in the FAQ document (here) or through the help center (here).

Continue to Prepare as a Family for Returning Back to School!

Please review the Hybrid Preparation Videos and documents, which are also listed on our school website:

Week 1 - 1/4 to 1/8: Overview of safety procedures and protocols to protect yourself and others

Week 2 - 1/11 to 1/15: Wearing a Mask

Week 3 - 1/19 to 1/22: Six Feet Apart

Week 4 - 1/25 to 1/29: Appropriate Handwashing

Week 5 - 2/1 - 2/5 : Arrival/Dismissal Procedures

Week 6 - PikMyKid App Intro/Training

Proctor Site Specific Reopening Plan

CVUSD School Reopening Info Page

Additional Videos will be posted next week, a "On-Campus Experience - Hybrid Model."

Once we land in the Red Tier, we will communicate a day and time for a School Community Town Hall about additional logistics for reopening.

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Board of Education meeting on Wednesday, February 24, 2021.

Please note the change in start times:

The complete board packet is available here.


In Compliance with the Governor of California’s “Safer-at-Home Order” due to COVID-19, the Castro Valley Unified School District Board of Education will be conducting meetings virtually until further notice. This means there will be no specific physical meeting place; the meeting will be held remotely. However, public participation continues to be welcomed and encouraged.

To observe the meeting by video conference, please click on LINK here at the noticed meeting time. To listen to the meeting by phone, please call at the noticed meeting time 1-669-900-6833, then enter the meeting ID on the agenda, then press “#”.

Please contact Aimee Cayere, Executive Assistant to the Superintendent with questions at

School Site Council Meeting, Wednesday, 2/24/21 @ 3:00pm

School Site council is a Parent Stake Holder group that meets every month to discuss and give input and feedback about our School Plan for Student Achievement (SPSA), and our School Safety Plan.

All are welcome to attend:
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Proctor Community Measure G Meeting, 2/25/21 @ 6:00pm

You are invited to a Measure G Community meeting to hear all about past and current modernization projects at Proctor, and ask questions!

Thursday, 2/25/21 @ 6:00pm

Join Zoom Meeting

Meeting ID: 875 7176 1390
Passcode: 031236

Virtual Friday Flag Assembly, February 26th!

Next week, we will release the names of those Patriots of the Month who displayed their Proctor Pride through the month of February! The video will be posted in next week's Smore.
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6th Grade Sibling Application - Enrollment

6th Grade Sibling Application, February 16, 2021 - March 26, 2021

5th grade siblings of current 6th and 7th grade middle school students are guaranteed enrollment at their sibling’s school for the 2021-2022 school year if a 6th Grade Sibling Enrollment Application is received on or before 3:30pm on Friday, March 26, 2021.

6th Grade Non-Sibling Application, February 16, 2021 - March 26, 2021

Submit the 6th Grade Enrollment Application to the middle school of your choice by 3:30pm on Friday, March 26, 2021.

If an application is not submitted by March 26, 2021 CVUSD 5th grade students will be assigned to one of the two middle schools


*If any of the Middle Schools reach their exceeded enrollment we will hold a lottery.

On Tuesday 3/30/2021, if applicable will be hold a lottery virtually. Time to TBD

Proctor Elementary School

Home of the Patriots

Hilda Kwan

School Secretary

Vicki Dugan

Attendance Secretary

Heather Ghereben

School Principal