23rd District PTA - Convention 2022
March 8th, 2022
23rd District PTA CONVENTION UPDATE!
This special edition of the newsletter is chock full of information on the upcoming California State PTA Convention, which will be hosted in Ontario, at the Ontario Convention Center! This year’s local Convention is a wonderful opportunity to meet other PTA leaders, share ideas, get inspired by phenomenal speakers, and learn how to help your PTA be the best PTA possible!
Join us from April 29 – May 1 in Ontario! We’ll be glad to see you, and you can help us celebrate! Read below for more information on Convention (including how to win a free registration from 23rd District PTA!), covered expenses, and more!
Still have questions?
Reach out to us at Help@23rdDistrict.org
The 23rd District Convention Orientation will be held in mid-April for all attendees, and we will update as more information becomes available!
What IS Convention, Anyway?
If you’ve never been before, now you should – Convention is amazing, and amazing is definitely good!
The California State PTA Convention is a multi-day experience that helps:
- Run the general business of the California State PTA through general meetings (all attendees participate)
- PTA leaders to learn tools and techniques to be more effective through multiple workshops
- Inspire leaders with speakers and networking opportunities to share program ideas and support tools
- Encourage leaders to find new ideas and opportunities with a hall full of vendors for different programs that help benefit children and PTAs
- and so. much. more!
How Much Does it Cost?
That is the question, isn't it? The earlier you register, the cheaper the cost - so make sure to hold those elections! This is a reimbursable unit expense to help ensure our leaders have the information needed to be successful!
There is an additional $10.00 fee due to 23rd District PTA upon registration, this payment will be forwarded through channels. The $10.00 delegate fee covers the 23rd District Shirt for attendees, custom 23rd District #magicmaker attendee ribbon, access to the 23rd District Hospitality Suite, and so much more!
(March 1-31, 2022)
Full-Time (All 3 days): $249
Non-PTA Member: $500
(April 1-27, 2022)
Full-Time (All 3 days): $299
Non-PTA Member: $500
(April 28-May 1)
Full-Time (All 3 days): $349
Non-PTA Member: $500
So, here is the best part: Riverside County Office of Education and Superintendent Dr. Edwin Gomez recognize how much inspiration matters, and so together, 23rd District and RCOE are providing up to 100 opportunities for PTA and PTSA leaders to attend Convention – on US!
Make sure to pay attention to the rules! We want to make sure your unit is represented at the California State PTA Convention!
Find more information, straight from California State PTA by clicking this link: Convention 2022
Where Do We Stay?
- Attendees can commute daily from home
- Attendees may stay at a partner hotel
- Attendees may stay at another nearby hotel
The partner hotel for the 2022 Convention is the Doubletree by Hilton, Ontario Airport. California State PTA Convention attendees may book rooms for $159/night with the special Convention rate through April 15, 2022!
The PTA that is sending you to Convention may reimburse costs for hotel stays from Thursday evening - Sunday morning, including parking privileges [$10-15/day]).
How Do We Pay?
However, Convention is a reimburseable PTA expense. Registration, travel, hotel fees, and per diem for meals are all able to be reimbursed by PTA funds, as long as the unit has budgeted and approved those expenditures. Here are the rates for travel, hotel fees, and per diem, and don't forget documentation!:
- Hotel fees: moderately priced hotels, for Thursday - Saturday night (checkout Sunday morning). It is strongly encouraged that if sending multiple delegates that rooms are shared.
- Travel expenses: Travel to and from the Convention center and the delegates home may be reimbursed at the California State PTA rate of $0.45/mile.
- Per Diem: The California State PTA per diem rate (reimbursement for meals) is $60/day ($14 breakfast/$16 lunch/$30 dinner). Partial day attendees may only receive per diem for impacted mealtimes.
Who Gets to Go?
Your PTA may send as many attendees as it has budgeted for; however, those attendees must be elected by the general association after the election for the 2022-2023 term has occurred! Don't forget to designate voting delegates! While all attendees will participate in workshops and attend general meetings, only voting delegates get to vote!
There are also opportunities for volunteers! Volunteering for a 4 hour Convention shift will earn free Convention admission for the rest of the day (non-voting!) More information on volunteering will be coming soon!
(Check out more information on voting delegates below!)
Voting? Non-Voting? WHAT DOES THAT MEAN?!
Every unit, council, and district, is entitled to take part in the business of California State PTA - it's YOUR kind of PTA! In order to vote, however, you must be a voting delegate! Voting delegates vary depending on whether you are attending from a district, council, or unit PTA, and they are always elected by the general association. The first delegate for any unit (or council or district in an election year) is always the president-elect. Other delegates may be elected after the president.
Keep your eyes open for emails from California State PTA on how to register voting delegates! There are special registration codes to use!
Let's look at the breakdown:
District: 3 delegates
Councils: 2 delegates
Units (250 members or less): 2 delegates
Units (251-500 members): 3 delegates
Units (501-750 members): 4 delegates
Units (751+ members): 5 delegates
Celebrate With Us!
23rd District Convention Dinner!
We are so glad that you are a part of the 23rd District PTA family, and we want to celebrate with you! We invite you to join us at the 23rd District PTA Convention Dinner event, scheduled to be held at Dave & Busters!
You'll join us for fantastic dinner, opportunities to win PTA prize packs, and we'll get our game on all night long to celebrate!
This event is catered by Dave & Busters, and attendees will register with 23rd District PTA and remit the $30 per diem allowance for the event. Cost includes catered meal, unlimited soda, tea, and water, limited ticketed game play, and unlimited unticketed game play for the evening.
SPACE is LIMITED! Don't miss out!
CA PTA Convention Celebration!
Hosted at the Ontario Convention Center, California State PTA is throwing a PTA party to remember! From 7:00 P.M. until the party stops, enjoy cupcakes and favors, contests and photo ops while we all dance the night away!
A no-host bar will be available for drink purchases.
Want to join the party? Register for the 125th Birthday Celebration when you register for Convention (additional $20 cost, reimburseable expense.).
Register for this event when you register to attend Convention!
CONSIDERATIONS FOR ATTENDEES
- PTA is not responsible for lost or stolen items. There is no secure place to store personal items at the convention center
- An area will be set aside in the general meeting room for carts and large totes. However, be sure to keep all valuables in your possession.
- Fire Marshal restrictions require all carts and tote bags to be placed under chairs in workshop rooms. Aisles must be kept clear.
- The following items are not permitted:
- helium balloons
- outside food
COVID-19 Policy: Only individuals fully vaccinated for COVID-19, as determined by the CDC, may attend in-person due to current conditions (COVID-19 pandemic). Masks/face coverings will be required except when eating/drinking/speaking from a microphone. California State PTA will meet or exceed local county health guidance and physical distancing to the extent possible. In addition, attendees should conduct a health self-evaluation before attending the Convention, and should refrain from attending if they have any symptoms of illness. Be prepared to show proof of vaccination with identification.