SLP Superintendent's Newsletter

Week of January 28, 2019

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SUPERINTENDENT PATRICK JENKINS

Upcoming District Educator Academy Training Opportunities

Google Drive and Docs for Beginners

Target Audience - K-12 & Administrators

Subject Area: All Subjects

Date: 1/28/18

Time: 3:45-5:15

Location: Computer Lab

*Stipend will be given

Quote for the Week

We are now faced with the fact that tomorrow is today. We are confronted with the fierce urgency of now. - Martin Luther King Jr.

Principal Fellowship Webpage launches on Louisiana Believes Website

The new webpage can be found under Teaching + Learning. This is the direct link: http://www.louisianabelieves.com/academics/louisiana-principal-fellowship-program

Cohort 4 sign-in sheets and agendas are posted and can be found in the Principal Fellowship Library throughout the year under the Current Principal Fellows section.

Don’t miss the newsletters posted: the fall newsletter is linked here Download Also, there should be a new newsletter posted this week!

Reminder: New Department Event Registration Platform

As of December 31, the Department will no longer use WisdomWhere for event registration. All Department-led events requiring registration will now be on EventBrite. A list of current events is also available at any time. EventBrite is simple to use and all registrations can be completed via mobile phone.

iPhone instructions

Android instructions

2019 Teacher Leader Summit

New: 2019 Teacher Leader Summit Early Bird Registration Early bird registration will open this Friday, January 11 for the 2019 Teacher Leader Summit, which will take place June 26-28 at the Morial Convention Center in New Orleans. Additional details are available in the overview and will be provided on tomorrow’s School System Planning Call.


January - March Early Bird Registration ($35 per day, $80 for three days)

April - June 14 Regular Registration ($45 per day, $100 for three days)

Late April Session List and Mobile App Available June 26 - 28

On-site Registration ($60 per day)

Please note: All registration fee must be paid by credit card at the time of registration. Seats will not be held for pending payments.

New: New Department Event Registration Platform

As of December 31, the Department will no longer use WisdomWhere for event registration. All Department-led events requiring registration will now be on EventBrite. A list of current events is also available at any time. EventBrite is simple to use and all registrations can be completed via mobile phone.

iPhone instructions

Android instructions

Things to review in beginning our 2nd Semester

  • Grades (Report Card)
    • Review the Pupil Progression Plan (PPP) with all staff before the semester ends
    • Ensure that teachers have enough grades to justify the grade students will get for the nine-week period and semester.
    • Please ensure that each teacher's grades are correct and that you have comments for any “D” or “F” grades JPAMS
    • No incomplete grades on the final report card
    • Please schedule conferences as soon as possible to address any concerns especially Ds or Fs and semester failures. Please ensure that you are discussing Promotion In Jeopardy (PIJ) with parents and documenting all interventions.
    • Discuss with your school cluster dates that report card will be mailed or sent home
    • High School Only - Ensure that all students that have failed for the semester have been identified and scheduled for credit recovery in January. Send Mrs. Cassimere all documentation for enrollment for their online courses.

Updated Documents - Be ready to share these with me and/or Mrs. Angela Cassimere.

  • At the end of the semester be prepared to discuss and present the following to me and/or Mrs. Cassimere:


    • Action Plan for the spring of 2018
    • Attendance Data for students and Teacher
      • See Mr. Robinson or Tricia Thomassee for assistance
    • Discipline Data (see Mr. Robinson for assistance)
      • # of ISS
      • # of OSS
      • Expulsions
      • The primary type of referrals
    • Academic Data
      • High Schools
        • Graduation Rates, Strength of Diploma, etc.
        • Growth to Mastery Data
        • # of Students on track to graduate at the end of 9th grade
        • Be prepared to discuss a specific plan of action for LEAP 2025 areas of concern
        • Subgroup data
        • Accountability Tracker Data updates for 2018-19 (see Mrs. Cassimere for an updated copy, if you don't have it)
          • Data for incoming 10, 11, 12-grade students
          • I will need all freshmen input into the tracker
      • Elementary schools (pk-8)
        • DCAI data
        • # of classes with Carnegie units awarded
        • Students on track (age, academic, etc.) to complete 8th grade and 9th grade
        • # of overage students (2 or more retentions)
        • # of students at Mastery or above on LEAP 2025
        • Growth to Mastery data
        • Classroom at a glance
          • Be prepared to discuss
          • See attached
    • SPED
      • # of students receiving SPED accommodations
      • # of 504 students
      • Sub Group data
    • Physical Plant assessment plan of improvement for the summer
      • Goals
        • Clean, fix or replace water fountains inside your buildings
        • All floors should free on debris and clean daily
        • Floors stripped and Highly polished
        • Grounds clean and manicures
    • Technology Plan
      • Identify technology concerns
      • Identify # of devices on your campus
      • Website
        • Update frequently
        • identity Items to add or delete from the site
        • School Finder information review and update
Classroom at a Glance - Rearview Mirror

Click on the link to download the file.

Classroom Data and Goal Setting Tracker

Click on the link to access the file.

Standards of Performance

Reminders:

  1. Have your staff Review Safe Schools for any incomplete or updated training modules.
  2. if you have any support staff members that need additional training, Safe Schools can provide extra training in the forms of those listed below, to name a few.
  • Nutrition Services
  • Transportation
  • Special Education

Please contact Mrs. Gloria Malbrough if you need assistance.

DIRECTOR OF CURRICULUM - ANGELA CASSIMERE

New: 2019 Department Counselor Collaborations

Please share with middle and high school counselors. Save the dates for the Spring Counselor Collaborations. Topics to be discussed include Jump Start 2.0, Super Summer Institute, Quest for Success, financial aid planning, and Jobs for America's Graduates (JAG). Registration is open on Eventbrite and all events will take place from 9:00 a.m. - 12:00 p.m.

● February 19 at Monroe City School Board

● February 20 at Bossier Instructional Center

● February 21 at Avoyelles Parish Media Center

● February 25 at Acadia Parish Educational Center

● February 26 at St. Charles Professional Learning Center

● February 27 at University View Academy

New: College Level Examination Exams (CLEP) Webinar Series

Please share with professional school counselors, test coordinators and administrators. The College Board has released a series of spring College Level Examination Program (CLEP) webinars. Webinar dates, titles, and registration links are now available. The series will focus on themes and topics related to academic advising, military related students, and best practices for implementing CLEP programs in high schools.

PSAT Scores Now Available

PSAT scores are now available to educators through the K-12 reporting portal. Students can access their scores via the student online reports portal. Students that take the PSAT 10 or PSAT/NMSQT are eligible for several scholarships. Learn more about scholarship programs and partners on the College Board website.

Reminder: Federal Policy on Military Recruiting in Schools

Please share with principals and counselors to ensure your school system is in compliance with federal law. Representatives of military recruiting offices have recently contacted the Department to express concerns regarding access to student contact information. By Federal law according to 20 U.S.C. 7908, all school systems that receive funds under the Every Student Succeeds Act (ESSA) must provide student's names, addresses, and telephone listings to military recruiters unless the student's parents or guardians have individually opted out of providing this information. Local education authorities cannot adopt a blanket optout policy and 20 U.S.C. 7908 supersedes any conflicting state law. In addition, please be mindful that schools are to allow recruiters from the various branches of service equitable access to classrooms and/or facilities. Students interested in joining the military after high school should be allowed to receive information from all branches of service so they can make an informed decision if they are considering joining the military.

DIRECTOR OF FINANCE - TRESSA MILLER


1. Please get with bookkeepers to make sure all monthly reports through December 2018 have been submitted to Angie Marks by Friday. This is needed to complete 1099s due to vendors next week.


2. Our annual audit is complete. Thanks to those who provided information to the auditors. Our major finding related to schools results from inadequate supporting documentation. Please make sure we have approved invoices to support checks written and deposit slips, receipts and collection logs to support deposits.

Reminders

1. Fixed Assets- revisit the process in the FAS manual for stolen items (Pages 4-6) and complete/submit the necessary forms in a timely manner.

2. Monthly Bookkeeping Reports – should be reviewed by principals monthly, approved and submitted to Angie Marks.

a. We have begun working on vendor 1099s.

b. Please have your bookkeeper review your vendor information.

c. Vendors needing to receive a 1099 should be marked for a 1099 in EPES.

d. All vendor social security numbers should have dashes in them, xxx-xx-xxxx.

e. Please make sure all vendor tax id numbers and addresses are correct in EPES as this is what is pulled to create the 1099s.

f. Also, make sure all payments to vendors have been recorded in EPES as this is pulled to create the 1099s as well.

4. EPES access- Principals and bookkeepers have separate logins to EPES. Please email Angie Marks for help logging into your Principal account if you have not already done so.

5. W-2s will be available on the employee portal on 1/31/19, same as last year.

6. 1095s will be available on the employee portal on 3/4/19, same as last year.

DIRECTOR OF OPERATIONS - CLAUDIA BLANCHARD

1. Continue to take precautions on your campus for next week’s expected freezing temperatures.

2. Requests on School Dude should be as specific as possible when requesting assistance.

3. Begin getting lawnmowers ready for grass cutting.

4. Continue daily safety audits.

SUPERVISOR OF STEAM - THERESE ELLENDER, Ed.D.

Reminder: AP Summer Institute Scholarships

The College Board has released its 2019 AP Fellow Scholarship applications. The AP Fellows Program awards teachers, serving minority or low income students, $1,000 grants at schools without funding for professional development. These grants are paid directly to endorsed AP Summer Institutes to cover the cost of tuition, and the remaining funds will be sent to teachers directly to be applied to travel costs. Although these grants are competitive, they are typically awarded on a first come, first served basis.

SUPERVISOR OF PERSONNEL - MATTHEW SCRUGGINS

1. PGP, SLT, and Observation data is to be entered into CIS.

2. W-2s will be accessible via the employee portal at the end of January.

3. Please be timely and accurate in reporting employee absences and submitting documentation relative to paying substitutes.

4. In the event an observation is scored Ineffective, please notify me immediately, as we are obligated to provide intensive assistance.

5. Information relative to Staffing is forthcoming.

SUPERVISOR OF CHILD WELFARE AND ATTENDANCE JEROME ROBINSON

LA-15

Starting on Tuesday, October 16, 2018, you will be required to submit a copy of the correspondence/letter that you are using to notify parents when students are in jeopardy of receiving an LA-15 for excessive unexcused absences. The correspondence/letter must be submitted along with the LA-15 form to the Census Department. NOTE: LA-15’s are generated on J-Campus after a student misses five(5) unexcused absences.

SUPERVISOR OF SECONDARY ED - SPENCER ARNAUD

New: 2019 Louisiana Regional Science Bowl Registration

The U.S. Department of Energy (USDOE) created the National Science Bowl® in 1991 to encourage students to excel in math and science and to pursue careers in these fields. More than 275,000 students have participated in the National Science Bowl® throughout its 28-year history, and it is one of the nation’s largest science competitions. The USDOE is currently looking for school teams to join the National Science Bowl being held at the University of New Orleans on March 16 from 8:00 a.m. - 3:00 p.m. Registration is now open.

● There is no registration fee for the event, but teams will be selected on a first come, first served basis.

● The top four teams will receive cash prizes.

● First place winners will be invited on an all-expenses paid trip to compete for the national title in Washington D.C.

Please view the Science Bowl Guide on the USDOE’s website for more information.

SUPERVISOR OF INSTRUCTION, SCHOOL CHOICE, & SCHOOL IMPROVEMENT- TRINA PRESTON

Reminder: Parent Guides to 2018-2019 Assessments Now Available

Please share with principals, teachers, and families. The following parent guides are now available in the Family Support Toolbox Library to provide families with information on Louisiana’s state assessments:

● Parent Guide to the LEAP 2025 Tests (3-12)

● Parent Guide to the ELPT

● Parent Guide to the LEAP Connect

● Parent Guide to LEAP 360

Translated versions in Spanish, Arabic, and Vietnamese are also available for all guides

Social Studies Practice Test

Although the 2018-2019 practice tests for social studies do not reflect the new social studies test designs, the LEAP 2025 Social Studies Practice Test Guidance will be updated to include recommendations on how to address the design changes, especially in grades 3 and 4.

INSTRUCTIONAL TECHNOLOGY FACILITATOR/WEBMASTER TRICIA FONTENOT

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Editable Compass Observation Form

ALVADO WILLIS - IEP FACILITATOR

REMINDER to verify IEP Accommodations every student addressing the LEAP 2025.

Subject: LEAP 2025 IEP Due Dates Before Testing Window

Good afternoon Special Education Teachers & School Leaders,

As we prepare for the Spring LEAP 2025 Assessments please ensure that ALL IEPs along with proper accommodations for students are updated and turned in to PAC by Friday, February 15, 2019. This date has been chosen because ALL IEPs, and changes to accommodations MUST be completed an official in SER 30 days prior to the testing window. There are several changes on the accommodation pages of the IEP, please do not take for granted that you, “the SPED Teacher” have all appropriate ones selected on the IEP. Pull each IEP and review your student’s accommodations to ensure they are appropriately checked to eliminate human errors for testing, as irregularities can cost fines to individual schools. If there are any changes simply amend the IEP and turn the amendment in to PAC to become official in SER.

1: Remember if the accommodation is not checked on the accommodation pages then the student will not receive the accommodations for testing. (No Exceptions)

2: All updated or amended IEPs must be turned in to PAC and official in SER for students to receive the accommodation for testing. (No Exceptions)

3: All students must qualify for Read Aloud according to the decision making tool given to you at the beginning of the year. If you have questions or need assistance please email your SPED Instructional Specialist.

4: On the validation page of the IEP please write LEAP 2025 so that amendments or updated IEPs can be imputed as priority.

The next BIG STEP for you as the Special Education Teacher is:

Review all student Accommodations for Statewide Assessment along with ensuring the appropriate Assessment is checked on Program/ Services Page of the IEP. (IF you have questions or may be in doubt call me directly at PAC)

All IEP changes and updates MUST BE COMPLETE and turned in to PAC to be made OFFICIAL in SER Before Testing which means by Friday, February 16, 2019, ALL Amendments or updated IEPs for students addressing the LEAP 2025 must be complete and turned in to PAC to be transmitted into SER! NO EXCEPTIONS! (Remember to make sure you have checked the necessary accommodations on the Statewide Assessment Sections just as you did for Classroom and Testing).

I have attached the Districts Assessment Calendar please print for your convenience and understanding

PBIS/504 FACILITATOR- TONIA EAGLIN

The information necessary for Behavior Health Providers to complete in order to provide services on the campus can be found on the Special Education and Support Services Department Page. Use the FORMS tab on the right. Thank you

TITLE I PARENT AND FAMILY ENGAGEMENT COORDINATOR PAT MASON-GUILLORY

HELEN ROBINSON - SUPERVISOR OF CHILD NUTRITION

New: Healthy Schools Professional Development Opportunities Please share with principals, wellness coordinators, and health and physical ed. teachers.

The Healthy Schools Training Krewe is a group of expert trainers that have joined forces to support healthier schools. At no cost, the Krewe provides professional development to those working to create healthier schools. The mission of the group is to enhance the knowledge and skills of those working to create healthier schools by providing professional development to schools and school systems. Interested schools are encouraged request a workshop. Upcoming Workshop Near You


March 1: Smarter Lunchrooms, Ville Platte 11:30 a.m. - 1:30 p.m.


Healthy Schools Collaborative The Healthy Schools Collaborative is hosting an all-day summit on February 27 from 9:00 a.m. - 3:00 p.m. for school leaders, school health partners, parents, and others working to support healthier schools.

The summit is free for attendees and funded by the Louisiana Healthy School Communities grant .

Registration is currently open to all LEAs and will close on February 20. At the conclusion of the summit, participants will be able to:

● identify and apply evidence-based strategies for building a sustainable school health program which includes building school health teams, utilizing the school health index, and implementing an action plan; and

● network and learn from other schools and partners to enhance their work related to school health.

DIRECTOR OF TITLE 1 - SCOTT CHAMPAGNE

PERSONNEL FACILITATOR - GLORIA MALBROUGH

ASSISTANT SUPERINTENDENT - JOSEPH CASSIMERE

DIRECTOR OF PREK PROGRAMS/HEAD START - JUNE INHERN

SUPERVISOR OF ELEMENTARY ED – SCOTT MOREAU

2019 SCHOOL BOARD MEMBERS

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Submitting Content for Administrative Reminders

To submit content, email Tricia Fontenot at the email address below.