SLP Superintendent's Newsletter
Week of January 28, 2019
SUPERINTENDENT PATRICK JENKINS
Upcoming District Educator Academy Training Opportunities
Target Audience - K-12 & Administrators
Subject Area: All Subjects
Location: Computer Lab
*Stipend will be given
Quote for the Week
We are now faced with the fact that tomorrow is today. We are confronted with the fierce urgency of now. - Martin Luther King Jr.
Principal Fellowship Webpage launches on Louisiana Believes Website
The new webpage can be found under Teaching + Learning. This is the direct link: http://www.louisianabelieves.com/academics/louisiana-principal-fellowship-program
Cohort 4 sign-in sheets and agendas are posted and can be found in the Principal Fellowship Library throughout the year under the Current Principal Fellows section.
Don’t miss the newsletters posted: the fall newsletter is linked here Download Also, there should be a new newsletter posted this week!
Reminder: New Department Event Registration Platform
● iPhone instructions
● Android instructions
2019 Teacher Leader Summit
January - March Early Bird Registration ($35 per day, $80 for three days)
April - June 14 Regular Registration ($45 per day, $100 for three days)
Late April Session List and Mobile App Available June 26 - 28
On-site Registration ($60 per day)
Please note: All registration fee must be paid by credit card at the time of registration. Seats will not be held for pending payments.
New: New Department Event Registration Platform
Things to review in beginning our 2nd Semester
- Grades (Report Card)
- Review the Pupil Progression Plan (PPP) with all staff before the semester ends
- Ensure that teachers have enough grades to justify the grade students will get for the nine-week period and semester.
- Please ensure that each teacher's grades are correct and that you have comments for any “D” or “F” grades JPAMS
- No incomplete grades on the final report card
- Please schedule conferences as soon as possible to address any concerns especially Ds or Fs and semester failures. Please ensure that you are discussing Promotion In Jeopardy (PIJ) with parents and documenting all interventions.
- Discuss with your school cluster dates that report card will be mailed or sent home
- High School Only - Ensure that all students that have failed for the semester have been identified and scheduled for credit recovery in January. Send Mrs. Cassimere all documentation for enrollment for their online courses.
Updated Documents - Be ready to share these with me and/or Mrs. Angela Cassimere.
- At the end of the semester be prepared to discuss and present the following to me and/or Mrs. Cassimere:
- Action Plan for the spring of 2018
- Attendance Data for students and Teacher
- See Mr. Robinson or Tricia Thomassee for assistance
- Discipline Data (see Mr. Robinson for assistance)
- # of ISS
- # of OSS
- The primary type of referrals
- Academic Data
- High Schools
- Graduation Rates, Strength of Diploma, etc.
- Growth to Mastery Data
- # of Students on track to graduate at the end of 9th grade
- Be prepared to discuss a specific plan of action for LEAP 2025 areas of concern
- Subgroup data
- Accountability Tracker Data updates for 2018-19 (see Mrs. Cassimere for an updated copy, if you don't have it)
- Data for incoming 10, 11, 12-grade students
- I will need all freshmen input into the tracker
- Elementary schools (pk-8)
- DCAI data
- # of classes with Carnegie units awarded
- Students on track (age, academic, etc.) to complete 8th grade and 9th grade
- # of overage students (2 or more retentions)
- # of students at Mastery or above on LEAP 2025
- Growth to Mastery data
- Classroom at a glance
- Be prepared to discuss
- See attached
- High Schools
- # of students receiving SPED accommodations
- # of 504 students
- Sub Group data
- Physical Plant assessment plan of improvement for the summer
- Clean, fix or replace water fountains inside your buildings
- All floors should free on debris and clean daily
- Floors stripped and Highly polished
- Grounds clean and manicures
- Technology Plan
- Identify technology concerns
- Identify # of devices on your campus
- Update frequently
- identity Items to add or delete from the site
- School Finder information review and update
- Have your staff Review Safe Schools for any incomplete or updated training modules.
- if you have any support staff members that need additional training, Safe Schools can provide extra training in the forms of those listed below, to name a few.
- Nutrition Services
- Special Education
Please contact Mrs. Gloria Malbrough if you need assistance.
DIRECTOR OF CURRICULUM - ANGELA CASSIMERE
New: 2019 Department Counselor Collaborations
● February 19 at Monroe City School Board
● February 20 at Bossier Instructional Center
● February 21 at Avoyelles Parish Media Center
● February 25 at Acadia Parish Educational Center
● February 26 at St. Charles Professional Learning Center
● February 27 at University View Academy
New: College Level Examination Exams (CLEP) Webinar Series
PSAT Scores Now Available
Reminder: Federal Policy on Military Recruiting in Schools
DIRECTOR OF FINANCE - TRESSA MILLER
1. Please get with bookkeepers to make sure all monthly reports through December 2018 have been submitted to Angie Marks by Friday. This is needed to complete 1099s due to vendors next week.
2. Our annual audit is complete. Thanks to those who provided information to the auditors. Our major finding related to schools results from inadequate supporting documentation. Please make sure we have approved invoices to support checks written and deposit slips, receipts and collection logs to support deposits.
1. Fixed Assets- revisit the process in the FAS manual for stolen items (Pages 4-6) and complete/submit the necessary forms in a timely manner.
2. Monthly Bookkeeping Reports – should be reviewed by principals monthly, approved and submitted to Angie Marks.
a. We have begun working on vendor 1099s.
b. Please have your bookkeeper review your vendor information.
c. Vendors needing to receive a 1099 should be marked for a 1099 in EPES.
d. All vendor social security numbers should have dashes in them, xxx-xx-xxxx.
e. Please make sure all vendor tax id numbers and addresses are correct in EPES as this is what is pulled to create the 1099s.
f. Also, make sure all payments to vendors have been recorded in EPES as this is pulled to create the 1099s as well.
4. EPES access- Principals and bookkeepers have separate logins to EPES. Please email Angie Marks for help logging into your Principal account if you have not already done so.
5. W-2s will be available on the employee portal on 1/31/19, same as last year.
6. 1095s will be available on the employee portal on 3/4/19, same as last year.
DIRECTOR OF OPERATIONS - CLAUDIA BLANCHARD
1. Continue to take precautions on your campus for next week’s expected freezing temperatures.
2. Requests on School Dude should be as specific as possible when requesting assistance.
3. Begin getting lawnmowers ready for grass cutting.
4. Continue daily safety audits.
SUPERVISOR OF STEAM - THERESE ELLENDER, Ed.D.
Reminder: AP Summer Institute Scholarships
SUPERVISOR OF PERSONNEL - MATTHEW SCRUGGINS
1. PGP, SLT, and Observation data is to be entered into CIS.
2. W-2s will be accessible via the employee portal at the end of January.
3. Please be timely and accurate in reporting employee absences and submitting documentation relative to paying substitutes.
4. In the event an observation is scored Ineffective, please notify me immediately, as we are obligated to provide intensive assistance.
5. Information relative to Staffing is forthcoming.
SUPERVISOR OF CHILD WELFARE AND ATTENDANCE JEROME ROBINSON
Starting on Tuesday, October 16, 2018, you will be required to submit a copy of the correspondence/letter that you are using to notify parents when students are in jeopardy of receiving an LA-15 for excessive unexcused absences. The correspondence/letter must be submitted along with the LA-15 form to the Census Department. NOTE: LA-15’s are generated on J-Campus after a student misses five(5) unexcused absences.
SUPERVISOR OF SECONDARY ED - SPENCER ARNAUD
New: 2019 Louisiana Regional Science Bowl Registration
● There is no registration fee for the event, but teams will be selected on a first come, first served basis.
● The top four teams will receive cash prizes.
● First place winners will be invited on an all-expenses paid trip to compete for the national title in Washington D.C.
Please view the Science Bowl Guide on the USDOE’s website for more information.
SUPERVISOR OF INSTRUCTION, SCHOOL CHOICE, & SCHOOL IMPROVEMENT- TRINA PRESTON
Reminder: Parent Guides to 2018-2019 Assessments Now Available
● Parent Guide to the LEAP 2025 Tests (3-12)
● Parent Guide to the ELPT
● Parent Guide to the LEAP Connect
● Parent Guide to LEAP 360
Translated versions in Spanish, Arabic, and Vietnamese are also available for all guides
Social Studies Practice Test
INSTRUCTIONAL TECHNOLOGY FACILITATOR/WEBMASTER TRICIA FONTENOT
Editable Compass Observation Form
ALVADO WILLIS - IEP FACILITATOR
REMINDER to verify IEP Accommodations every student addressing the LEAP 2025.
Subject: LEAP 2025 IEP Due Dates Before Testing Window
Good afternoon Special Education Teachers & School Leaders,
As we prepare for the Spring LEAP 2025 Assessments please ensure that ALL IEPs along with proper accommodations for students are updated and turned in to PAC by Friday, February 15, 2019. This date has been chosen because ALL IEPs, and changes to accommodations MUST be completed an official in SER 30 days prior to the testing window. There are several changes on the accommodation pages of the IEP, please do not take for granted that you, “the SPED Teacher” have all appropriate ones selected on the IEP. Pull each IEP and review your student’s accommodations to ensure they are appropriately checked to eliminate human errors for testing, as irregularities can cost fines to individual schools. If there are any changes simply amend the IEP and turn the amendment in to PAC to become official in SER.
1: Remember if the accommodation is not checked on the accommodation pages then the student will not receive the accommodations for testing. (No Exceptions)
2: All updated or amended IEPs must be turned in to PAC and official in SER for students to receive the accommodation for testing. (No Exceptions)
3: All students must qualify for Read Aloud according to the decision making tool given to you at the beginning of the year. If you have questions or need assistance please email your SPED Instructional Specialist.
4: On the validation page of the IEP please write LEAP 2025 so that amendments or updated IEPs can be imputed as priority.
The next BIG STEP for you as the Special Education Teacher is:
Review all student Accommodations for Statewide Assessment along with ensuring the appropriate Assessment is checked on Program/ Services Page of the IEP. (IF you have questions or may be in doubt call me directly at PAC)
All IEP changes and updates MUST BE COMPLETE and turned in to PAC to be made OFFICIAL in SER Before Testing which means by Friday, February 16, 2019, ALL Amendments or updated IEPs for students addressing the LEAP 2025 must be complete and turned in to PAC to be transmitted into SER! NO EXCEPTIONS! (Remember to make sure you have checked the necessary accommodations on the Statewide Assessment Sections just as you did for Classroom and Testing).
I have attached the Districts Assessment Calendar please print for your convenience and understanding
PBIS/504 FACILITATOR- TONIA EAGLIN
The information necessary for Behavior Health Providers to complete in order to provide services on the campus can be found on the Special Education and Support Services Department Page. Use the FORMS tab on the right. Thank you
TITLE I PARENT AND FAMILY ENGAGEMENT COORDINATOR PAT MASON-GUILLORY
HELEN ROBINSON - SUPERVISOR OF CHILD NUTRITION
New: Healthy Schools Professional Development Opportunities Please share with principals, wellness coordinators, and health and physical ed. teachers.
● March 1: Smarter Lunchrooms, Ville Platte 11:30 a.m. - 1:30 p.m.
Healthy Schools Collaborative The Healthy Schools Collaborative is hosting an all-day summit on February 27 from 9:00 a.m. - 3:00 p.m. for school leaders, school health partners, parents, and others working to support healthier schools.
The summit is free for attendees and funded by the Louisiana Healthy School Communities grant .
Registration is currently open to all LEAs and will close on February 20. At the conclusion of the summit, participants will be able to:
● identify and apply evidence-based strategies for building a sustainable school health program which includes building school health teams, utilizing the school health index, and implementing an action plan; and
● network and learn from other schools and partners to enhance their work related to school health.