November 2019, Volume 4

A Time for Thanks-giving

If you haven't already, time to get some construction paper (one sheet each of brown, orange, yellow and red). I'm sure you know what comes next.

Outline your hand to make a turkey, then cut out some feathers for its tail (and any other features you want to add). Choose someone you are most thankful for this year, be it your significant other, child, parent, coworker, boss or anyone else you'd like to choose--feel free to make as many turkeys as you wish.

On each feather, at least three please, write one thing for which you are thankful for this person on a feather. Tape or glue it all together and deliver it to the person. I can guarantee 99.9% you will make their day. You might still see the thanks-giving turkey hanging on their wall months from now.

We want to say we are thankful for you and all that you do to make sure our students are safe, engaged and achieving their life's potential.

Here are what you'll find in this issue:

  • Title I Expenditure Form Guidance
  • Save the Date: Title Con 20/20
  • Five P’s of Partnership between Public and Non-Public Schools
  • Updated FY 2020 Updated Object Code Crosswalk
  • Important Upcoming Deadlines
  • MTSS Leadership Academy
  • Ideas for who to follow on Twitter

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Happy Thanksgiving!

Title I Expenditure Form Guidance

December is Coming!

Ah, December, that time of year in schools when fictitious characters wearing candy striped pants and green felt hats becomes a legitimate classroom management strategy. Ah, December, that time of year in schools when weather forecasts become the most anticipated segment of the nightly news. Ah December, that time of year in schools when three stray cupcakes in the teacher’s lounge is considered a reasonable lunch and totally justifiable by the promise of a soon to come New Year’s resolution.

Ah, December, when Title I Final Expenditure Reports are due! Title I Final Expenditure Reports (FERs) are to be submitted via the Title I App Center no later than December 15th. The timely and accurate submission of these reports is crucial in determining potential carryover amounts from Title I FY2019 applications that are to be made available for budgeting in Title I FY2020, applications. Here are a few questions to keep in mind to ensure an accurate submission:

Q1: Have you expended an amount slightly greater than what was budgeted in a particular budget category?

A1: If so, it is important to know that you may expend up to 10% beyond what was budgeted in a particular category. This is often referred to as the “10% rule”.

  • I.e., If you had budgeted $40,000.00 for Improvement of Instruction: Professional Services, you could request reimbursement for up to $44,000.00 in that category (provided there is $4000.00 available elsewhere in budget).

Q2: Are you applying the correct Indirect Cost Rate (ICR)?

A2: An LEA may check to see if they are using the most current ICR rate here.

  • Remember to apply the Restricted Rate.

  • ICR cannot be applied to Property expenses.

  • ICR may be applied to Professional Service expenses, but may only be applied to first $25,000.00 per contracted service.

Q3: Where do I see carryover reflected in the FER?

A3: Carryover will not be reflected in this report.

  • LEAs should be able to generate carryover estimates based upon the difference between what was allocated and what was expended.

  • LEAs who are in “excess carryover”, defined as unspent funds beyond the allowable 15% of their final allocation,will receive notice and next steps in early February.

Q4: How are funds transferred between federal grants (Title II, IV, Non-Public Equitable Share Transfer) accounted for in the FER?

A4: Transfer dollars are accounted for in four parts of the FER:

  • Part I

    • Non-Public Equitable Share transferred OUT will be accounted for in 17900 | 910.

    • Non-Public Equitable Share transferred IN will be accounted for in 17900 in the applicable budget category. i.e., Salary, Benefits, Prof. Service, etc.

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  • Part II (1.b)

Indicate amount requested and received reimbursement for from Title II, IV, and/or Non-Public Equitable Share Transfer.
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  • Interfund Transfer:

    • Interfund Transfer refers to Non-Public Equitable Share transferred OUT.

    • i.e., $60,157.89 | Transfer funds to IPS: PPE=$691.47 *87 students

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  • Transferred into Title I:

    • Indicate total amount transferred into Title I from Title II, IV, and/or Non-Pubic Equitable Share Transfer.

    • i.e., $15,000.00 | Transfer from Title II FFY 2019

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Q5: Do I need to answer the final six questions of Part II?

A5: The answer is “yes” if your Title I final allocation was greater than $500,000.00, or if you are a traditional public LEA who has a non-public equitable share.

  • All LEAs should disregard the yellow highlighted cells; those are template errors.

  • Charter Schools with a final allocation less than $500,000.00 will not need to answer these questions.

  • Note: All dollar amounts indicated in these final six questions are required to be budgeted in those same areas in the current year’s Title I, Part A application. These totals will be in addition to mandatory set-aside amounts for the current year.

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Q6: Who do I contact if I still have questions?

A6: Please contact either:

Title Con 20/20

Positive, Productive, Proactive, Prolonged and Polite Partnerships for Public and Non-Public Schools

Hi, my name is Andrew Mazur, the new Equitable Services Ombudsman. As the title of this article states, I am ready to start producing the Five P’s of Partnership between Public and Non-Public Schools, my motto for the 2019-2020 school year.

The first part of this partnership starts with the Consultation Process, which is right around the corner in the Spring of 2020 between local education agencies (LEAs) and non-public schools (NPSs). I just wanted to send some friendly reminders about the consultation process.

The two key words for a positive, productive, proactive, prolonged and polite consultation are timely and meaningful. The Indiana Department of Education (IDOE) not only wants to ensure timely, but also meaningful consultation, which translates to active, continued, and effectively monitored processes. As a reminder, don’t forget to complete IDOE’s consolidated consultation forms, which can be found here.

The formal process begins in early spring, but communication should be consistent throughout the year. The relationship between an LEA and NPS is not just a one and done, but more a partnership, which takes equitable work between all parties involved for the benefit of every student; just as a best practice in teaching is implementation, reflection, and re-evaluation, the same can be said about the consultation process.

Key Elements of Consultation:

  • Be timely and meaningful

  • Ensure equitable participation

  • Reach agreement

  • Occurs before decisions are made

  • Consultation timeline must ensure on-time start to program services and thorough consideration of all topics

Topics To-Be Discussed:

  • Needs of private school students and teachers

  • How and when decisions will be made

  • Amount of funds available

  • How/when/where services will be provided

  • Possibility of pooling of funds

  • Size and scope of services

  • Direct or third party instruction

Enjoy the first few weeks of fall and never hesitate to reach out and ask for guidance while building the Five P’s of Partnership between Public and Non-Public Schools. As a heads up, I am planning to do some Regional Roadshows in 2020 to help foster the Five P’s.

Andrew Mazur

Equitable Services Ombudsman



Updated FY 2020 Object Code Crosswalk

The Indiana State Board of Accounts has released a new FY 2020 Object Code Crosswalk (see image below), in its September 2019 issue of The School Bulletin and Uniform Compliance Guidelines.

The Crosswalk cross-references former object codes with newly revised codes. Codes are updated for a variety of reasons, with new interpretation or guidance on code being the most common.

Here is a link to the entirety of the Bulletin for your review.

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Important Upcoming Dates

Amendment Window Opens

  • November 1, 2019: Title I Basic, Title II-A

Expenditure/Reimbursement Deadlines

  • December 15, 2019: Title I Basic, Title I-A SIG 1003(a), Title I-C, Title I-D, Title II-A, Title III, Title IV-A SSAE, Title V

Final Expenditure Reports Deadline

  • December 30, 2019

Full Calendar of dates for Title Funds.

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Twitter Accounts to Follow


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