Weekly Memo - 3/22 to 3/28

Good Morning!

Good Morning SC GEAR UP!

I Hope everyone had a great weekend.

Objectives for 2014-15

The SCGU Grant objective for 10th grade will be that 80% of our students will pass Biology by the end of 10th grade. As of first semester, I believe Vermadel has us at 38%.

Remember, the success of the SC GEAR UP Grant will be judged on three things:

1) Did your GU cohort graduate high school at a higher rate than the non GU cohorts?

2) Did your GU cohort enroll at a post-secondary institution at a higher rate than the non GU cohorts?

3) How prepared to succeed were our GU cohort when they arrived at college?

SuperIntendent Dinner

Based on your feedback, it doesn't sound like we should continue the Superintendent dinner at SCASA. Not sure if its impact was greater than its effort, which can be a sign that we need to go another route. The feedback from the group seems to be something along the lines of a basket/gift of appreciation would be more appreciated. To get an idea of potential cost, can you send to me the names of everyone you'd like to recognize? Include the Super and then the additional person you wish to give a gift to.

New Evaluations

Remember, I want you to review the GC evaluation tool and Job description. We need to assign some values/percentages/outcomes to existing items and add others. By now everyone knows what their job entails. Its probably time to see how well they are performing it against each other. If we have GC's in the 12th grade and first year of college, I can almost promise you we wont be able to carry as many as we are right now. We will need honest and thorough evaluations to help make decisions on who should move forward with the Grant.


I need your language. Just so we are clear, we had the following projects going on and I need some language re: their development and their impact (data) of:

- TI Inspire in Marion County, Wilson High and Woodland High

- PROPEL Program in Battery Creek High

- Technology Institute in Williamsburg County

- Parent Support Initiative in Dillon/St. Johns

I asked for this last week.

ACT Profile

Make sure your coaches sign up for Profile in the correct role. This will allow them to see which of their students have signed up for Profile. This will come up again, so I'm giving you a heads up.


The COMPASS budgets were due to me this past Friday, March 13th. We seemed to have some confusion on what I needed to have. So, just to be clear, I need budgets for each school that is doing the COMPASS initiative. I need those budgets to include at least the amount you will need to run the program for Fall 2015 and Spring 2016. If you would, please do a separate budget for Summer 2015 if you think you wish to start this Summer. My suggestion is to work with a smaller group if that's your desire, since you're already allotted money for Summer. I don't have confidence that our kids are going to show up over the Summer though. I'd love to be wrong. I need this like yesterday.

COMPASS Follow-up

As a whole, I'm pleased with where we are with the projects.

Now that you've pretty much framed your cost for the project in each school, I think it's important that we shift the discussion once more to "how this looks on a day to day basis in each school". The meetings aren't over. You will probably want to start laying out to your coaches how they fit into this thing. This will not be a report week. I need you to focus on budgets. I want to be sure you cover the following in your reports:

- Date of last meeting/contact on subject and who attended

- Technical college that will partner with high school through project

- Plan for Dual Enrollment Course delivery

- Plan for Developmental or "GEAR UP University Transition Course"

- Who is teaching the courses?

- Have the teachers been vetted by the high school or tech college?

- Does SCGU need to develop the lesson plans for the courses?

- Does the high school need anything from you in order to generate their Master schedule and include these classes?

- Will you have enough students to "make" the course?

- Have you discussed if this "Transition Course" could be offered with Carnegie Unit

- Plan for sharing data with stakeholders (parent night? IGP?)

- What concerns have parents shared with you or the school?

- Issues you are encountering at any level

Remember the deadlines. Let's help the schools move forward.

NCCEP/GEAR UP Summer Conference - San Francisco

Very, very disappointed in the lack of interest on the part of the teams in submitting a proposal for the conference. It also shed a light on the lack of diverse and interesting projects we have going on. Now the questions I'm receiving are, "why are we funding a pilot or new project if they aren't proud and excited to share it? Are they really doing what they said they would do?".

We will move on with what we have. But these are the kinds of opportunities we need to take advantage of to allow the coaches/teams to shine. Every time they elect not to participate in something that is technically "not in their job description" is something they should look at as an opportunity to prove themselves.

Anyway, be thinking of who you wish to invite so we can get rooms early.


Remember, if there is a kid who is failing, that is not attending a tutoring program, your coach will need to document that contact was made and why the student isn't coming.

We will be looking at Coach evaluations closely to determine who needs to move forward. If a coach cannot convince students/parents that a failing student needs tutoring then we will have to look at another coach. The need is clearly there.

I want to go over the GC evaluation tool on Wednesday. I am going to amend it to have some specific targets. I want your thoughts on what we should be looking to add/take off the evaluation for next year. I want specifics on tutoring % of failures you'd like to have as a requirement. I am open to other ideas as well to add to the evaluation tool. I've also asked Catherine to think of some percentages for CAM and CGC for them to meet.

College Access Update

Catherine has contacted all of you regarding coming to your Region meeting to discuss College Goal (CGSC) lessons learned from each Pilot, and to give so preliminaries on College Application Month (CAM). She has not gotten responses from you all re: the dates of your next meeting. If you don't have another one scheduled this year, she needs to know that as well. Not responding is not an option.


We meet on Tuesdays to go over the Program and sign invoices. Questions usually come up. Be available between 1:30 and 3:00 for a potential call or text.

Social Media Update

The SC GEAR UP Facebook and Twitter are now both up!!!! Please have the coaches encourage students to like and follow SC GEAR UP on social media. We can do better on Twitter and certainly on Facebook.