HR Headlines

Human Resources Newsletter, February Edition 2020

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New Teacher Orientation Take II

We will host "New Teacher Orientation Take II" on January 29, 2020 from 8:00-4:00 at the PLC. This will be a mandatory one day training for all new teachers hired after July 20, 2019. Registration is available in PD Express @ Please remind all teachers hired after July 20th to register for this training.

For questions, contact Melanique Floyd at or 478.765.8586

Verify Your Staff

Please use the employee roster provided to you in your re-election packet to verify your staff for the 2020-2021 school year. Return your verified roster to Lewanna Stubbs by January 24, 2020. Please return the roster electronically in the excel format.

Remember: All employees that do not intend to return next year, must complete a Resignation/Retirement form in PowerSchool and this should also be indicated on your roster.

For questions, contact Lewanna Stubbs @ or 478-765-8538

At-Risk Employees

Principals: Please begin submitting names and documentation for At-Risk employees. Remember, documentation is an essential part of the At-Risk process.

You should begin documenting performance concerns at the beginning of the year and continue documenting through-out the year. At-Risk meetings for Non-Renewal decisions will take place in January and February. If an employee's performance improves, you may remove them from the At-Risk list at any time.

The deadline to submit At-Risk forms is January 31, 2020. (Form is attached below and was also included in your re-election packet).

For questions regarding documentation or the At-Risk process, please contact:

Ed Aaron at / 478.765.8515 or

Mack Bullard at / 478.765.8733

The Importance Of Documentation

Documentation is essential in making sound decisions involving employee discipline. Documentation becomes critical when the need to recommend an employee for non-renewal or termination arises. Documentation should be clear, comprehensive, detailed and up-to-date. It can include, but is not limited to, notes from meetings, letters of directive, evaluations and employee statements. Be specific when taking notes and always include names, witnesses, time of day, location and what action was taken. The documentation process can protect you and the district from potential legal actions.

Remember....If It Is Not Documented, Then It Did Not Happen!

FY21 Employment Contracts

FY21 Employment Contracts will be distributed electronically on March 20, 2020. You will receive an email from TalentEd with instructions for signing and submitting your contract. You will have 10 business days (including spring holidays) to accept and sign the contract. After the 10 day window, your contract will not be available and the offer of employment will be rescinded. Contracts will be due on April 3, 2020.

For questions, contact Lewanna Stubbs @ or 478.765.8538

Lateral System Transfers

Employees who wish to apply for open positions within the district must complete an on-line application in PowerSchool. The deadline to apply, interview and be selected for a lateral system move is April 15, 2020. Transfer PAFs must be submitted to HR by 5:00 p.m. on April 15th.

Principals: It is your responsibility to reach out to the employees current supervisor and make them aware that you wish to recommend the employee for transfer before offering the position.

*Lateral Transfer Announcement is attached below.

Upcoming Teacher Recruitment Fairs

Mark Your Calendar!

  • Middle GA RESA Teacher Recruitment Fair, Saturday, February 22, 2020 from 10:00-1:00 @ Westside HS
  • Metro RESA Job Fair, Saturday, February 29, 2020 from 10:00-2:00 in Atlanta
  • BCSD Annual Teacher Recruitment Fair, Saturday, March 7, 2020 from 9:00-12:00 @ Rutland HS

More information coming soon!

For questions, contact Melanique Floyd at or 478.765.8586

TKES/LKES Implementation

Upcoming Deadlines:
  • TKES - Jan 31, 3rd Walkthrough
  • TKES - Feb 28, 4th Walkthrough

  • LKES - Jan 28, Mid-Year Conference
  • LKES - Jan 28, Mid-Year PSC PL Goals/Plans Progress

HR runs TKES/LKES implementation reports the day before each VIP meeting. The goal is to have 100% completion on all steps. You can find a complete list of evaluation guidelines on the HR Webpage under Forms & Documents. (see link below to view evaluation guidelines)

For questions, contact Connie Chin at or 478.765.8679

Is Your Certification Expiring in 2020?

We are currently in the process of distributing certification renewal packets to everyone with a certificate expiring in 2020. Please be on the will receive your packet in the pony this month. Packets will be due in HR on February 14, 2020.

For questions, contact Melanie Brown at or 478-765-8565

HR Chat & Chew

Join us February 27th for our next HR Chat & Chew at Central Office. These informational sessions are designed to give you an opportunity to collaborate and discuss topics of interest and/or concern with your peers, in a relaxed environment.

You will receive a brief survey prior to each session which will allow you to give us topics of interest in advance. Our final Chat & Chew will be April 30th at 4:00 at Central Office. We look forward to seeing you soon!

Planning to Retire in 2020?

If you are planning to retire in 2020, please contact Regina Stokes, Retirement Administrator, at or 478.765.8563 to schedule a retirement meeting. You must also submit a Resignation/Retirement Form in PowerSchool. (See link below for instructions on submitting the Resignation/Retirement form)

Employees who are members of the Teachers Retirement System of Georgia (TRS) should utilize the website at or call 1-800-352-0650 to request an Estimate of Benefits with their anticipated retirement date. Please be advised that due to the large volume of retirements at the end of each school year, the deadlines for summer retirements with TRS are:

  • June Retirement: March 31
  • July Retirement: April 30
  • August Retirement: May 31

*TRS recommends submitting your application as early as six (6) months, no later than two (2) months, prior to your date of retirement to avoid any delays of monthly retirement checks and possible interruption of health coverage.

Employees who are members of Public School Employees Retirement System (PSERS) are encouraged to apply for retirement as early as three (3) months prior to their retirement date to avoid any delays of monthly retirement checks and possible interruption of health coverage. PSERS employees should call 1.800.805.4609 or visit to request an Estimate of Benefits with their anticipated retirement date.

Employee Referral Bonus Program

Help Us Build A Great Team!

Employees who refer a "Teacher" candidate will receive a $1000 Referral Bonus if that candidate is hired and works in the district for a full year. Reach out to friends and family interested in teaching and tell them about the great things happening in Bibb! Please see the attached flyer for guidelines.

Upcoming Dates

Jan 24 - Employee Rosters, Resignation/Retirement Forms and PT TRS Forms Due to HR

Jan 28 - LKES - Mid-Year Conference

Jan 28 - LKES - Mid-Year PSC PL Goals/Plans Progress

Jan 29 - NTO Take II

Jan 31 - At-Risk forms Due to HR

Jan 31 - TKES - Observation 3rd Walkthrough

Feb 14 - Allotment Distribution to Principals

Feb 14 - Re-certification Packets Due to HR

Feb 28 - TKES - Observation 4th Walkthrough

"The beautiful thing about learning is that no one can take it away from you"

B.B. King

BCSD Human Resources

Dr. Mack Bullard, Assistant Superintendent of Human Resources


Each student will demonstrate strength of character and will be college or career ready.


The Bibb County School District develops a highly trained staff and an engaged community dedicated to educating each student for a 21st century global society.