East Side Press

November 23, 2020

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Weekly Reminders

  • Please be sure to complete the culturally responsive problem solving module by December 4. (The asynchronous work from the Friday session with Dr. Newell) It is listed on the staff Canvas page.

  • The lockdown drills will be rescheduled.

  • Second semester teacher and student schedules are not accurate due to the changes that will need to be made after students select their Model of Instruction for the second semester.

  • Here is a link to the final assessment schedule for January. Final Exam schedule

Absences not needing a sub----Put them in Aesop

All staff who do not require a substitute and fall under our teacher group (instructional coaches, specialists, counselors, social workers, psychs, OT, PT, library media specialists, etc.) will start reporting their absences in AESOP starting Tuesday, November 24th. They will need to check "no sub needed." Essentially, we are moving back to a past practice.

The reason for this switch is to better have a handle on personnel numbers in each building, particularly due to the COVID situation. If these staff members are absent for any reason, they will follow the same protocol as teachers and report via AESOP, not Skyward. They will be able to choose COVID-related if that is the case. They should choose this even if they are still working from home. This will give us more accurate numbers related to staff absence from the building and the potential operational impact. As a reminder, COVID-related absences do not dock a sick bank.

Kelly Baylor is working on setting this up and any staff with AESOP technical questions can enlist her help.

Shifting to Virtual

Hello Everyone,

As we move to a virtual instructional model from 11/23 to 12/4 (return to in-person hybrid instruction on 12/7) we wanted to provide clarity on some logistical items for the next two weeks.

We will remain in the hybrid model while conducting virtual instruction. Please refer to the schedule below for live instruction via Zoom dates for Cohort A and Cohort B.


We will follow our traditional bell schedule (51 minute classes). Students can only attend live zoom sessions on their synchronous instructional days. Zoom links should be posted on the homepage of your Canvas courses. Attendance should be marked “present” if a student logs in to the zoom. Tosa Connected and WVA students will continue to learn virtually according to their assigned schedule. Over the next two weeks please discuss and reinforce these Student Zoom Norms.

Staff Work Location

Teaching staff will have the option to work from home or to report to their building during this time. If you are working within the building, please keep your distance from your colleagues and do not meet in person for planning, department meetings or lunches. Additionally, if you choose to work in the building, you cannot bring your children in with you. All non-teaching staff will receive communication from their supervisors regarding work responsibilities.

Asynchronous Attendance

Per DPI guidelines we will still be required to track attendance on asynchronous days starting December 1st. On November 23rd and 24th, all 1st hour teachers should show this video to their classes, so students know how to track their attendance on the asynchronous days. On Tuesday, December 1st, please post this announcement on your Canvas course to remind your asynchronous students to take their attendance.

Students-please remember that this week you need to start checking in on Infinite Campus for all of your courses on each of your asynchronous learning days in order for your attendance to be taken. Click here to log into your Infinite Campus account. If you need a refresher of how to log your attendance on asynchronous learning days, please watch this video.

Exclusion List

While we are virtual, students on the exclusion list will Zoom in and parental permission will not be required.

Executive Functioning Lessons

As discussed during our staff meeting Tuesday we will be engaging in mini-lessons about executive functioning skills. Additional information will be provided in the coming week. However, please plan for a 5-10 minute discussion each hour on Tuesday, December 1st and Thursday December 3rd.

Administrator Contact

If you have any questions or concerns during our two virtual weeks please reach out to any of the admin.

Nick - 414-460-6806 (cell) or 414-773-2010 (office)

Betsy - 414-640-3035 (cell) or 414-773-2011 (office)

Jordan - 414-719-0113 (cell) or 414-773-2012 (office)

Clubs and Athletics

The decision to move school to a virtual format for the next two weeks is a proactive measure and ensures the current COVID quaratinees and cases expire. Clubs, athletics and other activities can continue as planned during this two week period. Coaches and advisors will communicate about practices, games and scheduled events.

Thank you,

Nick, Betsy and Jordan

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Tips and Tricks for Virtual Success

  • Review the Virtual Guidelines for further resources and information

  • Students do not need to be on camera for all of their synchronous lessons. Put students into breakout rooms, have them work independently, and then bring them back together.

  • When delivering direct instruction, remember to keep it in small chunks

Running Exclusion List Report

A report has been created to indicate which of your students are on the exclusion list, their return date, their initial cohort (A or B), and which class period and course they are in. It is organized by class period, with any students who are on the exclusion list from your 1st period class listed first. If you do not see a return date for a student, that means that their return date has not yet been determined. As soon as the nurses determine the student’s return date, that will be updated in Infinite Campus and will automatically be updated the next time you run the report.

Here is a video to show you how to access the report.

We are working with the district to get a flag added to Infinite Campus indicating if a student has permission to Zoom into class. Once this information gets added, it will be added to the exclusion report that you run.

Jordan and Betsy will continue to send emails with the student’s model of instruction choice. Thank you for your patience as we continue to improve this process. If you have questions about the report, please let Betsy know.

Tech Coaches Canvas Tip Of The Week--How To Annotate a PDF

Have you ever wondered how to annotate a PDF in Canvas? Take a quick look!

Annotating a PDF

Equity Coach's Corner---Lesson Plan Options and Digital Whiteboards

Happy Thanksgiving week. In the midst of this crazy year, I am feeling particularly grateful for my family, my health and for you all here at Tosa.

I had a request from a teacher to see some lesson plans in the different models - hybrid, virtual, async, etc. Although this is far from perfect, I created these examples just to try to show how I would go about planning in the different scenarios. Feel free to take a look if you want to see more examples since our PD on Wednesday.

I also wanted to share a cool new tool that Mr. Hughes shared this week. https://whiteboard.fi/ is a virtual white board site to replace using individual white boards in class (germs) or to use in the virtual setting. Here is a video if you are interested in learning more.

Library Ledger--Virtual Learning tech tips for students

If students report any issues with Google suite, Canvas or Zoom, please remind them to POWER off and then relog in. Sometimes their devices just need to be updated.

Also they really need to make sure they aren’t logged in on their chromebooks to a personal email.

When students are using library resources from home, they will sometimes be asked to authenticate. Please let them know this info. If they reach out with problems.

To access databases at home:

***If EBSCO/Badgerlink asks for a Library Barcode it is wsd12345

All other databases if prompted the login info is:

username tosaeast password library

They can always email me and I am pretty quick to respond.

Cohort Schedule Changes For November and December

Upcoming Schedule Modifications: November + December 2020

To more closely balance instructional time between cohorts, we will be modifying the learning schedule for Phase Into Learning and Tosa Connected students during the weeks of November 23 and December 21, 2020 as follows:

Monday, November 23 - no change

Cohort A - synchronous zooming into the links on Canvas

Cohort B - asynchronous

Tuesday, November 24

Cohort A - asynchronous

Cohort B - synchronous zooming into the links on Canvas

Wednesday, November 25 - no change

No classes for all students; Thanksgiving break begins

There will be no cohort schedule modifications during the week of November 30, 2020. Staff will participate in professional learning and students will not have classes on Monday, November 30. Staff and students will resume their normal hybrid schedule on Tuesday, December 1. Wednesday, December 2 will be a Planning/Prep Day. B cohort will be synchronous on December 3&4.

Monday, December 21 - no change

Cohort A - synchronous

Cohort B - asynchronous

Tuesday, December 22

Cohort A - asynchronous

Cohort B - synchronous

We will continue to identify necessary shifts each month as we move through the school year and various instructional models.


  • Here is a list of all Tosa Connected staff, administrators and counselors from both East and West

  • Here are some helpful resources for students’ WVA courses

  • My Students’ Cameras Are Off-Here’s How I Keep Them Engaged

  • Process if Tosa Connected staff member is out sick:

      • 1. Notify building principal and administrative assistant

      • 2. Enter the absence into AESOP but with NO SUB NEEDED

      • 3. Communicate with students that the teacher is out for the day and the expectations for completing assignments

      • 4. Provide asynchronous instruction to the students

Family Newsletter Information----Please Submit Information

Our next family newsletter will go out on Sunday, December 6. If there is any information you would like included, please submit the information using this form by Wednesday, December 3rd at 10:00 am.

This Week's Quick Reads

Staff Birthdays

Happy birthday to the following staff celebrating birthdays:

  • 11/30 - Chris Vedbraaten

Reopening Information from the WSD

This page will serve as a hub for information related to the Wauwatosa School District’s Reopening Plan for the 2020-21 school year. Please check back regularly for updates.

Here is a link to the Frequently Asked Questions page for questions posed to the school district by parents: FAQ

From the Communication Department and Human Resources For Staff

All-Staff Zoom

If you were unable to attend yesterday’s all-staff Zoom meeting, you can view a recording here.

From HR: Mental Wellness

The Human Resources Department is pleased to continue the WSD Health and Wellness series to support employees. This week’s focus is Relationships During Social Distancing which includes great strategies and steps to support compassion fatigue. Click here to watch this short 7 minute video.

From HR: Amazon Pharmacy

Earlier this week, Amazon announced that they will provide Prime Members with online prescription fulfillment and free delivery. Amazon Pharmacy is participating in the UHC network, so individuals currently insured by the District’s UHC health care plan may fill their prescriptions through Amazon Pharmacy or PillPack if desired. Click here to learn more and get started.

From the Rec Department

Congratulations to Administrative Assistant Diana Koziczkowski, who is celebrating 30 years with the Recreation Department today!

Have you checked out the Rec Department’s Fall Activities? Click the link to explore and note that all activities are subject to change. Psst - remember: District employees receive the resident rate!

If you need childcare over winter break, or if you just want your child to get out of the house and burn off some energy, the Wauwatosa Recreation Department is here for you! The Rec Department is providing an all-day "Winter Stay In Camp" from Monday December 28 - Wednesday December 30, 2020 from 7:30am - 5:30pm daily. Kids will do arts and crafts, go swimming, play games and even get a visit from special activity instructors! Click here for more information.

Please consider donating to those in need this Thanksgiving! Tosa Cares is holding a Thanksgiving Food Drop Off on Sunday, November 22. Please click here for details.

From the Tosa Health Department: Holiday Guidance

The Wauwatosa Health Department and the WI Department of Health Services (DHS) recommend that you avoid gatherings with people you do not live with. The holidays are usually a time to come together with family and friends, but staying home and celebrating with those in your household is the best way to stop the spread of COVID-19. Keep your family and friends safe and healthy by staying home and avoiding travel. The DHS website has additional guidance for the holidays, including alternative ways to celebrate more safely.

Phase Into Learning: Shift to Virtual 11/23 - 12/4

The Wauwatosa School District will shift all Phase Into Learning students to virtual instruction from Monday, November 23 through Friday, December 4, 2020. Students will follow their hybrid schedule during this time. Phase Into Learning students will return to the hybrid phase on Monday, December 7, 2020. The District will continue to provide free meals to students during this time. Click here for more information.

During this time, please continue to report student absences to your school attendance line and report positive student/staff COVID-19 test results to our District Nursing Team at (414) 773-1990.

Elementary Families: Trimester 2 Placements

Tuesday, December 1, 2020 marks the first day of Trimester 2 for elementary students. Students who will be transitioning between models of instruction for Trimester 2 have been provided with their model, classroom and cohort information. Please note that this information was only provided to families of students who will be changing their model of instruction for Trimester 2. Please note that transitions between models of instruction will still take place on Tuesday, December 1, 2020, even though the District has shifted to virtual instruction. If you did not receive placement information and believe that you should have, or if you have any questions, please contact your building principal directly.

Asynchronous Attendance

Starting on Tuesday, December 1, 2020, attendance will be taken for asynchronous (independent learning) days using Infinite Campus. Elementary (K-5) students will be marked as present if they (or their approved IC adults) check-in using Infinite Campus ONCE during each week. Secondary (6-12) students will need to check-in using Infinite Campus each day, for each class, to be marked as present. Click here for asynchronous attendance details and check-in instructions.

Secondary Model of Instruction Change Window

As the end of the first semester approaches, we are reminding families about the opportunity to change their secondary student’s model of instruction for the second semester. The window for making this change will open on Tuesday, December 1, 2020 and will close on Monday, December 7, 2020. If you do not wish to change your secondary student’s model of instruction for the second semester, no action is needed. Your student will remain in their current model of instruction unless you indicate otherwise. You must access the portal to change your student’s model of instruction. Please be sure you can log in to your Infinite Campus parent portal now so you’re fully prepared on Tuesday, December 1, 2020. If you cannot access Infinite Campus, or have not set up a parent portal account, click here.

Resource Library Updates

This week, we’ve added a document titled Contact Tracing Roles + Responsibilities to the Reopening Resource Library.

From the Recreation Department

Have you checked out the Rec Department’s Fall Activities? Click the link to explore and note that all activities are subject to change.

If you need childcare over winter break, or if you just want your child to get out of the house and burn off some energy, the Wauwatosa Recreation Department is here for you! The Rec Department is providing an all-day "Winter Stay In Camp" from Monday December 28 - Wednesday December 30, 2020 from 7:30am - 5:30pm daily. Kids will do arts and crafts, go swimming, play games and even get a visit from special activity instructors!

Please consider donating to those in need this Thanksgiving! Tosa Cares is holding a Thanksgiving Food Drop Off on Sunday, November 22. Please click here for details and ways to get involved.

Help Needed: Transportation for Students

The District is working to develop transportation solutions for career-based student learning opportunities and is seeking volunteers who can transport students in the afternoon. At this time, the program would be piloted with 2 LAUNCH students. If you’re interested in volunteering, please complete this Transportation Interest Form.

Thank you, and have a wonderful weekend!

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