Important TELPAS Information
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2018 TELPAS Data Collection Options
ACTION REQUIRED
DATA COLLECTION SELECTION PERIOD–NOVEMBER 13–DECEMBER 15
Data collection selections are available for the spring 2018 Texas English Language Proficiency Assessment System (TELPAS) administration. Data will be managed using the TELPAS Assessment Management System.
There are two data collection methods. Districts may choose to have student data loaded to the Assessment Management System based on Public Education Information Management System (PEIMS) data, or districts may submit a locally created student registration data file containing all K–12 limited English proficient (LEP) students. Data will be loaded from the October 2017 PEIMS submission for districts that do not submit student data files.
Your district’s default data collection selection is [Old Option]. If you do not want to change the selection, no further action is necessary.
To change your selection for the spring 2018 TELPAS administration, indicate your new selection by December 15, 2017. Data collection options are entered at the district level only. To indicate your selection, follow the steps below.
- Sign in to the Assessment Management System. Ensure that the 2018 TELPAS administration is selected.
- Navigate to Setup > Organizations and search to find your district, or click the down arrow next to the Search button to select the option to show all results. Check the box next to your district to select it.
- Open the task list, select “Manage Participation,” and click Start.
- Verify that your district is selected in the list on the left. Indicate your selection for the 2018 TELPAS administration using the drop-down menu after the prompt “Should Pearson load student data for this administration?”
- Click Save once you have made your selection.
Read each description before indicating your choice; some details are critical to making the best selection for your district. The available selections are:
Yes – Load Student Data from PEIMS: All students identified as LEP and enrolled in your district on October 27, 2017, will be registered for the 2018 TELPAS administration. The student information will be based on the PEIMS data submitted to the Texas Education Agency (TEA) by your district in October 2017. Students will be automatically loaded into groups based on campus and grade. The student data load process will be completed by January 10, 2018. Data will be accessible by districts on this same date. The Years in U.S. Schools field will not be populated. Before the end of the spring 2018 TELPAS administration, data for this field must be completed. The data can either be manually entered in the Assessment Management System or uploaded. To upload the data, a registration file that includes an extract of students registered for TELPAS must be downloaded, updated with the Years in U.S. Schools data, and then uploaded.
No – District Supplied Only: Pearson will not load any student data. Your district will submit a locally created student registration data file containing all students. The process for submitting student registration data files includes the opportunity to provide reporting group information. Districts may choose to create and submit separate files (e.g., campus-specific files, grade-specific files, etc.) and upload each as they are completed and verified. Students will be loaded into reporting groups based on the group districts indicate in the Group Name field in the district-supplied student data file.
Your district is responsible for adding eligible students who enroll after the October 2017 PEIMS submission. After your district's data are uploaded, you may add students at any time in preparation for the TELPAS assessment window by uploading student registration data files or adding individual students in the Assessment Management System.
For file specifications, review the Student Data File Format for Student Registration and Precoding in the Assessment Management System. Do not submit district-supplied or additional student data files at this time. The window for student data file imports will open January 10, 2018 for the spring 2018 TELPAS administration.
For questions concerning the data collection process, contact the Customer Service Center using the live chat feature or the Customer Support Form on the Assessment Management System or by calling 800-627-0225. For more detailed instructions concerning the Assessment Management System, refer to the TELPAS Assessment Management System User's Guide.