Securing Your Zoom Meetings

How to Securely Set up Zoom Meetings for POUSD

Created by: Liana and Tina (with Resources from Zoom)

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Getting Ready and Setting Up Zoom:

  1. Be sure your students have signed the Media Release Form sent at the beginning of the year (contact your principal if you do not know which students haven't signed it).
  2. Download Zoom onto your computer to use.
  3. Review the pre-meeting settings for conducting a Zoom Meeting.
*Turn on your waiting room.
*Don’t use a personal meeting Id for class meeting.
*Use a password for all meetings
*Only allow registered or domain verified users.

4. Practice conducting a Zoom meeting before you do it with your students.

5. Send your students the Virtual Meeting Protocols before your meeting. (You can also post these protocols during your meeting!)
*Be on Time
*Respect: Be respectful when listening, speaking, and writing in the chat box.
*Keep your sound on mute until you are asked to speak.
*Turn your video off if you need to do something that you don’t want everyone to see (like going to the bathroom)!
*Stay in one place.
*Do not take pictures or video of the meeting.

6. Follow the secure zoom meeting steps for your meeting (see steps below).

In Meeting Setting and Steps:

  1. Master the security menu. (Lock the meeting, enable waiting room, manage participants)

  2. Control screen sharing.

  3. Disable private chat.

  4. Turn off annotation.

  5. Mute participants.

  6. Make someone a co-host.

  7. Remove participants.

Additional Resources:

Zoom Meeting Training Reference Guide- has screenshots and step by step instructions on how to schedule meeting, customize meeting options, invite participants and much more!

Zoom Videos

Zoom Help Center: Whether you’re looking for technical documentation or a one minute quick start video, the Zoom Help Center has you covered with thousands of resources that are updated daily, so you can get your questions answered and keep Zooming. Visit the Help Center

Live/Recorded Trainings: Our Zoom experts host free and interactive live training webinars daily. Get up to speed on important topics in less than an hour. Just select the time zone that fits best for you when registering for one of our live training webinars. View Live Trainings & Recordings

Zoom Blog: Want to stay up-to-date on everything happening in the Zoom community? The Zoom blog offers daily stories on what’s new at Zoom, exciting updates, and innovative customer stories and use cases to keep you inspired and on the cutting edge. Visit the Zoom Blog

Any Questions?

We are here to support you! Please email Liana and I if you need any support!!