Hybrid Learning Handbook

URCEO Secondary Opportunities (Jan 2021)

*As we have seen throughout the COVID-19 pandemic, information may change without advance notice. We strive to provide our URCEO families with information as quickly as possible. This handbook includes our plans for returning to In-Person Learning, but may need revisions as we move forward.*

Dear URCEO Families:

As you likely know, Governor Brown shared that the COVID Health metrics for schools have changed from “mandatory” to “advisory". In doing so, she made it a priority to return to in-person instruction. Eagle Point School District 9 is moving to Hybrid Instruction. Hybrid means that things are not quite back to “normal” but that we are bringing students back into the school building for In-Person Learning and continuing part of the day remotely.

For URCEO, this means that we are planning for Secondary Opportunity students to return to campus for in-person instruction on Monday, the 25th for either the AM or PM cohort. There were many planning steps that needed to take place in order for us to make this transition and meet all health and safety measures. We have received the most recent guidance updates from the Oregon Department of Education, responses from most families on the Returning to In-Person Learning Survey, determined our staffing needs, and are now making necessary changes to ensure we are ready to support In-Person Instruction.

This handbook outlines how the URCEO team is prepared to welcome back your child and what our expectations are for second semester.

Your child's cohort (AM/A or PM/B) will be correctly noted in Synergy later this week, so please refer to the cohort identified in the email 1/24/2021 for attendance at school on Monday.

Thank you for your support as we start our transition back to In-Person Learning.

Michelle Green

CLARIFICATION for GED Opportunity Students

The GED Opportunity falls under Secondary Opportunities. We are not requiring GED students to participate in Hybrid/In-Person Learning, however, we are strongly encouraging you to consider taking advantage of this dedicated exam prep time. Some of our GED students have already let us know they are willing to commit to the In-Person time at URCEO and have been placed in the cohort of their choice. If you did not get a cohort confirmation email and would like to set up a time to come into school and focus on your GED prep, please call or email Mrs. Green
📞 541.830.6579
📩 greenm@eaglepnt.k12.or.us

CLARIFICATION for Virtual Opportunity Students

URCEO offers four programs for grades 9-12. There are two main programs: Virtual Opportunities (new this school year) and Secondary Opportunities. Secondary Opportunity programs are referral based. Traditionally these include (1) in-person alternative, (2) satellite (or remote) alternative, and (3) GED diploma track.

URCEO Virtual Opportunity students will remain fully remote. We are opening the building for after school tutoring, which virtual students can take advantage of on Mondays and Thursdays from 4-6 p.m.

The Hybrid Learning Model

Beginning January 25th, 2021, our Secondary Opportunity students will going to school in the Hybrid Learning model. This model is a mix of In-Person Learning and Remote or Virtual Learning:

In-Person Learning: Secondary Opportunity students grades 9-12 will return to campus Mondays, Tuesdays, Thursdays, and Fridays for half-day instruction while meeting health and safety guidelines. The schedule will include classroom instruction and learning lab opportunities to ensure physical distancing while engaging in rigorous content and leveled support. In addition to instructional periods, schedules will include breakfast, lunch, and supper meal kit

At this time, we are not requiring Wednesday in-person attendance. This will be reconsidered based on student attendance and achievement.

To limit the number of contacts, students will be in cohorts. Your child is assigned to an AM (A) or PM (B) Cohort.

    1. AM Cohort: Classes in the building begin at 9 A.M. and end at 11:45 P.M. We begin serving breakfast at 8:30 A.M. Students can take home lunch and supper.

    2. PM Cohort: Classes in the building begin at 12:15 P.M. and end at 3:00 P.M. We begin serving lunch at 12:00 P.M. Students can take home supper and breakfast.

Virtual Learning makes up the other 1/2 of the school day

  1. AM Cohort: Students are to attend Blocks 3 & 4 SynchMeets remotely. Daily check-in is still required for each class.

  2. PM Cohort: Students are to attend Blocks 1 & 2 SynchMeets remotely. Daily check-in is still required for each class.

Things to Note:

  • We have made an effort to reach every secondary family through survey, phone calls, and teacher communication to identify the leaning model preference for each family.

  • Anyone who has not responded is assumed to be returning to the building at the start of semester 2 (January 25, 2021). Not reporting for the AM or PM cohort will result in being marked absent.

  • If your family has not identified your learning model preference, and you prefer for your child to remain remote (CDL) please call Mrs. Smith in the front office, 541-830-6721.

  • If your family later decides that it is best to change models, please contact the front office.

In-Person Procedures

PRIOR TO COMING TO SCHOOL: Check for Symptoms.

Students Displaying Symptoms: fever (100.4) or chills, cough, shortness of breath or difficulty breathing, vomiting, diarrhea, loss of taste or smell, sore throat, congestion or runny nose, fatigue, muscle or body aches, headache, and/or nausea should NOT come to school - any student displaying symptoms will be sent home.


  • Students will enter the building from the large room exterior door (off Kelso St.)
  • Social distancing will be maintained while waiting for the screening. Students will be asked:

    1. Have you experienced any symptoms related to Covid-19 in the past 24 hours?
    (These include: nausea or vomiting, loss of taste or smell, diarrhea, fever of 100.4 or above, new cough, shortness of breath, headache, muscle or body aches)
    2. Is any member of your household displaying signs or symptoms of Covid?
    3. Has any member of your household tested positive for Covid in the last 10 days?

  • Students will use hand sanitizer as they enter the large room
  • A staff member will check each student's temperature
  • Students will claim their workspace for the day-tables and chairs are spaced a minimum of 6' apart to support social distancing

THROUGHOUT THE DAY: Staff members will help ensure all safety precautions are being maintained regarding social distancing and mask-wearing.

  • Face coverings are required for all students and all staff
  • Face coverings must fit snugly over nose and under chin
  • Face shields may ONLY be worn if the district form has been completed and turned into the office, the student is covered under ADA or IDEA, or when people need to see the student’s mouth and tongue motions in order to communicate.
  • Face coverings should be worn both indoors and outdoors.
  • “Group mask breaks” are NOT allowed
  • If a student needs to remove a mask, he/she will be provided a place appropriately distanced from others for a short break up to 10 minutes. We have two break spaces designated with red chairs.
  • Students will remain in their personal learning space and only move to other spaces at the direction of staff (pullout for core content courses such as science lab)

  • Bathroom use is restricted to one person at a time


  • Students will be dismissed from the large room exterior door (off Kelso St.) and walk around to the front of the building (Platt St.) for car pickup.
  • Students riding the bus home will line up 6 feet apart at the designated area.

  • Students are expected to maintain social distancing and wear a mask until they can attain 6 feet of social distancing outside.

Students Who Show Symptoms While At School

If a student should not be in school due to symptoms or a fever, staff will discretely have the student isolate away from others and notify the office. The principal or designee will notify the family to pick up the student immediately, per district policy. Students who must remain on campus for an extended period of time may be quarantined in the CARE room. It is preferred that the student remain outside until they are picked up.

What Students Should Bring to School:

ALL personal items MUST be labeled with the student’s name.

  • Backpack (optional)
  • Face covering*
  • Refillable water bottle - please fill at home and bring daily
  • Charged iPad: IPads will go home with students daily - please have students charge their iPad every night and bring them to school every day
  • Headphones or earbuds

*Face Coverings vs. Face Shields:

Big picture

Cleaning and Hygiene:

  • All frequently touched surfaces (e.g., door handles, sink handles) and shared objects (e.g., science lab equipment, microwave) will be cleaned between multiple student/staff uses, even in the same cohort

  • Shared objects will be limited as much as possible and cleaned between uses

  • Drinking fountains will be turned off and students/staff will provide their own refillable water bottle and/or water will be provided for them

  • There will be an increase in hand hygiene practices with scheduled times throughout the day for students/staff to wash with soap and water or utilize hand sanitizer

  • Hands must be washed with soap and water for 20 seconds or use an alcohol-based hand sanitizer with 60%-95% alcohol- before meals and encouraged to do so after; hand sanitizer can be used at all other times except hands must be washed with soap and water for 20 seconds after the bathroom

Student Expectations:

  • Students will use hand sanitizer (stations at each entry) as they come into and leave the building

  • Face covering will remain on at all times except for eating/drinking.

  • Mask breaks will take place at the designated space for no more than 10 minutes.

Staff Expectations:

  • Staff will wipe down surface areas as students transition between cohorts

  • Staff will wash/sanitize their hands between interactions with different cohorts

  • Face covering will remain on at all times except for eating/drinking.

Campus Safety

Non Essential Visitors/Volunteers:

  • Per our state guidance, visitors/volunteers will not be permitted on campus or in classrooms to ensure we maintain proper capacity in all areas and reduce risks of exposure

  • Adult visitors in schools are limited to essential personnel (service providers, contractors, ESD personnel, Rogue Valley Mentor Volunteers, etc.) only

  • Staff members such as student teachers, substitute teachers, counseling interns, practicum students, and other itinerant staff are not considered visitors

  • Essential adult visitors may include parents/guardians for IEP/504 meetings or specific pre-planned meetings with school staff - these visitors will not be permitted in the classroom with students (virtual meetings will be prioritized)

Front Office Procedures:

  • Families will be permitted on to campus to visit the front office as needed (i.e. pick up a student early, drop off paperwork, etc.) following the safety procedures

  • Front office capacity is limited to one family at one time

  • When in the office, families will be asked to stay behind the blue physical distance sign on the ground

  • Masks are required at all times while on campus

Transportation Questions?

The transportation department was supposed to contact eligible families about their bus route (time and place for pick-up). If you have not received information or if you have questions, you can reach their office by calling 541-830-1245.

If you do not want your child returning to In-Person Learning:

We need you to request Comprehensive Distance Learning: this is a continuation of the remote or virtual learning that was implemented in the fall. Families who prefer their child does not return to campus at this time, may choose to continue in the CDL model from home. Daily attendance check-in and engagement with class assignments remains the expectation. Please contact Mrs. Smith 541.830.6721 to inform the school of your decision. This must be done by a parent or guardian.