Port Jefferson UFSD Newsletter

Human Resources - 1st Edition

Something New - Human Resources website

See what's new on our Human Resources website: https://www.portjeffschools.org/departments/human_resources

Spread the word - There is now a link to Employment Opportunities in Port Jefferson - Click on the link and you see all of our open positions in one place: https://docs.google.com/document/d/1bvRyejQuX5kZ2JKHE9mxciw6CUJ1PXeQAuVK9-f_DoA/edit?usp=sharing

We also have links to OLAS, Indeed and our PJ OLAS Supplemental Application to make the applying more accessible.

Know someone whose interested in becoming a teaching assistant? Link them in - there's a link to information on the NYSED Certification Application process and step by step instructions on what you need to do in order to become a certified Teaching Assistant.

2023 Labor Laws - are now accessible for view online.


Effective February 27, 2023, employees must provide documentation from a licensed medical provider or testing facility attesting that you received a positive diagnostic test for COVID-19 in order to be eligible for the NYS COVID-19 sick leave. The District will no longer accept at home positive test results to be eligible for paid COVID sick days.


  1. If you are experiencing fever or feeling feverish/having chills, diarrhea or vomiting - STAY HOME - do not come to work
  2. If you're experiencing other symptoms of illness you may come to work
  3. Get COVID tested by a healthcare facility or provider.
  4. If positive - Contact/email your immediate supervisor, myself and Adam Sherrard - if you have symptoms, please include the date symptoms started
  5. Enter "sick" as your absence from work into AESOP or timesheet.
  6. In order to be eligible for the NYS COVID-19 paid sick leave, you must provide documentation from a licensed medical provider or testing facility attesting that the employee has tested positive for COVID-19 in order to qualify New York's COVID-19 sick leave. At home tests are no longer accepted.
  7. Once I am in receipt of your proof of positive results and if you're eligible, I will change your sick days to covid paid days from the onset of symptoms. (Please note: According to NYS "In no event shall an employee qualify for sick leave under New York's COVID-19 sick leave law for more than three orders of quarantine or isolation. " Two of the three occurrences must be based on a positive test result for the employee themselves)
  8. You will receive an email from me regarding your isolation period and when you are cleared to return to work
  9. You do not need to retest or test negative to return to work

Board of Education

All of Board of Education Meetings are streamed LIVE! Check them out: https://vimeo.com/showcase/portjeffboemeetings

Need to locate our Board Agendas and Minutes: https://go.boarddocs.com/ny/portjeff/Board.nsf/vpublic?open

Bargaining Agreements:


Welcome New Staff!

Robert Minarik - Director of Facilities III - He will be taking over for Fred Koelbel, who is retiring at the end of March. He'll be starting on Monday, March 27, 2023. Please help us welcome him to our Port Jefferson Royals team!

Business Office Corner

The NVision Employee Self Service Portal has been taken down for emergency maintenance. We're hoping it will be back up for the new school year. In the interim, if you need:

Benefits Corner - Highlighted Benefit

Family Medical Leave Act (FMLA)

I. Entitles eligible employees to:

  • take up to 12 workweeks (26 weeks for military caregiver leave)
  • of unpaid, job protection leave
  • in a 12 month period
  • for specified family and medical reasons
II. Give employees three basic guarantees
  • the right to take a leave
  • the right to continuation of benefits
  • reinstatement to same or equivalent job

To be eligible for FMLA benefits, an employee must:

  1. Work for a covered employer
  2. Have been employed by the employer for a total of 12 months
  3. Have worked at least 1,250 hours (hours worked) in the immediately preceding 12 months, and
  4. Work at a location in the U.S. or in a territory or possession of the U.S., where at least 50 employees are employed by the employer within 75 miles

Eligible Reasons for Leave

  • Birth and care of the newborn child of the employee
  • Placement of a child for adoption or foster care with the employee
  • Care for an immediate family member (spouse, child or parent) with a serious health condition
  • Medical leave when the employee is unable to work because of a serious health condition
  • To care for a military member or veteran under "military caregiver leave" (26-week entitlement) or
  • Under exigencies for deployment, etc., of a military member

For more information click on the presentation below or contact HR for an appointment


"Mental health...is not a destination, but a process. It's about how you drive, not where you're going." Noam Shpancer, PhD.

One-minute Stress Strategies

4-7-8 breathing:
Slow it down to soothe mind and body -

  • Exhale with sound through your mouth to the count of eight
  • Inhale quietly through your nose to the count of four
  • Hold your breath to the count of seven
  • Repeat for 4 breath cycles, and ideally twice a day

What is EAP?

It's an Employee Assistance Program (EAP) through BOCES: https://www.portjeff.k12.ny.us/download/pdfs/Business_Office/Benefits/EAPRightForMeBrochure.pdf, that provides confidential crisis intervention, assessment and referral services to employees, retired employees and their families.

EAP can assist you by helping to:

  • Explore fully the presenting concerns and the factors that are influencing your emotional, physical and mental well-being
  • Clarify the options available to address your specific needs.
  • Prioritize the steps necessary to address and resolve your concerns.
  • Advocate for quality and affordable assistance.

Below are a few examples of services EAP provides counseling for:

  • Addiction
  • Anxiety
  • Bereavement
  • Communication
  • Depression
  • Domestic Violence
  • Marital conflict
  • Self-esteem

EAP provides services 12 months a year and is available during school breaks and summer. They have both daytime and evening hours. To schedule an appointment or would like additional information, you can call (631) 289-0480 or visit their website: www.esboces.org/EAP and visit the EAP orientation PowerPoint presentation on the welcome page

Medford Office

1741D North Ocean Avenue

Medford, NY 11763


Commack Office

35 Crooked Hill Road, Suite 103

Commack, NY 11725


Hampton Bays Office

188 W Montauk Hwy, Suite E1

Hampton Bays, NY 11946


Learn more about our Policies

Policy 9520.2 - FAMILY AND MEDICAL LEAVE: http://go.boarddocs.com/ny/portjeff/Board.nsf/goto?open&id=BTG2F601ECCB

Excerpt: For an employee's own serious health condition, the District requires an employee to use any earned paid time off such as sick, personal or vacation days to be used concurrently for the purpose of FMLA unpaid leave until their healthcare provider certifies that they are no longer disabled/unable to work.

The employee shall notify the District of his/her request for leave, if foreseeable, at least 30 days prior to the date when the leave is to begin. If such leave is not foreseeable then the employee shall give such notice as is practical.

For more information click on the link above


March 6, 2023 @ 6pm - ES PTA Talent Show

March 11, 2023 @7:30pm - SCMEA Division III Concert

March 17th - March 18th @ 7pm & March 19th @2pm - HS Spring Musical - Auditorium


  • Employee Appreciation Day - March 3rd
  • International Women's Day - March 6th
  • Spring Ahead - March 12th - don't forget to change your clocks!!
  • Pi Day - March 14th
  • St. Patrick's Day - March 17th
  • 1st Day of Spring - March 20th
  • International Day of Happiness - March 20th
  • National Puppy Day - March 23rd

Excel Tips

  • Crtl + ; - enters current date in cell
  • Shift + F2 - Add/edit a comment

Faces of District Office Administration

If you'd like to add/share what's going on in your area, please let me know and I can add to the newsletter! Just click on the button below.

Human Resources

Isha Morgenstern - Executive Director of HR

Regina Booker - Personnel Assistant (Part-time) - Tues & Wed 8am - 4pm/Thurs 8am - 11:30am