West Sylvan Family Communication

March 24, 2023



*Women's History Month

*Developmental Disabilities Awareness Month

Mon, MAR 27th ~ Fri, MAR 31st: NO SCHOOL / Spring Break


Tue, APR 4th: Eighth Grade Panoramic Photo (during the last half hour of the school day)

Fri, APR 7th: End of 3rd Quarter

Mon, APR 10th: NO SCHOOL / Planning Day

Tue, APR 11th: Start of 4th Quarter


Fri, MAY 5th: Sixth Grade Disco Party (at WSMS after school)

Fri, MAY 12th: Seventh Grade Glow Party (at WSMS after school)


Sat, JUN 10th *(tentative): Eighth Grade Promotion Celebration (evening TBA)

Mon, JUN 12th: Eighth Grade Promotion Ceremony (at Lincoln HS - 6:30PM)

Dear West Sylvan Families,

We hope that you and your family have a wonderful, healthy, and safe Spring Break week together! WSMS offices will be closed for the break, and we look forward to seeing our wonderful Wolves back together on Monday, April 3rd. After the break, there will be one week left in the 3rd Quarter, and quarter classes will shift for the final quarter rotation on Tuesday, April 11th (no school on Monday, April 10th). Upon return from break, we will work on forecasting for electives choices for the 2023-24 school year together. More details will be shared at that time.

Enjoy your Spring Break week,

Jill & Ben

Pictured below: light dusting of snow on this Friday in March!

Big picture


The last day of school is now Wednesday, June 14th, instead of Tuesday, June 13th (due to the need to make up a snow day). Eighth Graders will have finished their final Promotion the evening of June 12th at Lincoln High School, and gone to their final Eighth Grade trip together at Oaks Park on June 13th.

The Foundation exists to support Scholars and Staff and foster community connection through fundraising and volunteer opportunities. Click here to access updated information, join the mailing list, and stay connected with other families.


Our counseling office maintains a snack pantry where Students who are experiencing food insecurity can grab snacks throughout the day and bring some home. Any donation will help keep it stocked!


Our April MYP Learner trait is Risk-Takers, and we frame the demonstration of this trait within the learning and academic domains. Throughout the month, students will be nominated for demonstrating this trait. We celebrate nominations at the monthly assemblies and through our school nomination posters.


Counseling SEL (Social & Emotional Learning) lessons are continuing with the next round of lessons that will focus on “How to be an Upstander.” All three grades have now engaged in these lessons with School Counselors. Additional topics will be coming after the break.
Accessing CANVAS for families

Click here for directions for Parents/Guardians to access CANVAS and view Student course information.


PPS has shared out the approved calendar for next school year for your planning purposes.


  • Promotion will be at Lincoln High School in their Gym on the evening of Monday, June 12th. The ceremony will begin at 6:30 p.m. The LHS Gym seats 2000 people in the bleachers. With 258 Eighth Graders, we don’t see a need to issue family tickets for seating. We thank all of the families who are volunteering with the WSMS Foundation to plan that evening and to assist with set-up and take-down of items that night!

  • Eighth Graders will have a final field trip to Oaks Park together on Tuesday, June 13th. We want all Eighth Graders to take part in this fun final day together. If an Eighth Grader has major disciplinary issues (suspensions from school between April and June), they will not be allowed to join the outing.


University of Portland has begun accepting applications for their annual Summer Learning Program! In this program, the learning focuses on the Oregon State Benchmarks appropriate for each child in Mathematics, Language Arts (reading, writing, and speaking), and any other subjects in which the student needs help. Master of Arts in Teaching (MAT) candidates tutor/teach students according to their learning needs. There are usually 4-5 students per 2-3 MAT candidates.

  • This year’s program will run July 5 - August 3, Monday-Thursday, 9:30am-11:30am, and they welcome students entering grades 2 through 11 in 2023-24. The cost of the program is $125, though scholarships are available.
  • Online registration is now available here. To request a printable PDF or registration packet via postal mail, please contact Amy Kwong-Kwapisz at kwongkwa@up.edu or 503-943-7752.
Notes of Appreciation

If you would like to send a kind note of appreciation to any staff member, please share here. The kind notes go a long way in making our Staff members feel seen and thanked!


  • PPS Center for Black Student Excellence:

    Center for Black Student Excellence (CBSE) – Learning Journey

    CBSE Project Timeline + FAQs

  • How to get involved? Join the West Sylvan Foundation. This is the group that also embodies what would have been a PTA at other schools. The group welcomes new adult support, and you can find the link here. This is also a way to share your voice about how WSMS fundraising is used for school needs.

  • Volunteer! We appreciate all family members who have been volunteering in our Main Office, in our Library, and joining us for school lunch periods and recess to help with supervision. The additional adults around campus really help with these busier spaces and the busiest times of the school day! If you are already an approved PPS volunteer, you are welcome to come to campus any day of the week when your schedule permits, and we will find a way that you can help on campus! The periods from 11:00 AM - 1:30 PM and 2:45 PM - 3:45 PM are most needed for Lunch recess help and Office assistance.

  • Initiate a parent group! Several families are interested in leading work sharing and educating each other for PPS. PPS District Committees for larger parent advocacy are here.

  • PPS Parent and Student focus group for LGBTQIA+

  • Help run an Advisory Club! Clubs meet on Fridays from 3:15pm-3:45pm.


Please encourage and remind your Scholar to bring their charged Chromebook to school each day. We have a very limited, and often depleted, number of loaner Chromebooks. Remembering to bring your PPS-issued Chromebook to school is crucial, as Chromebooks are needed for classes.


After ten consecutive school days of non-attendance, Scholars are un-enrolled from WSMS. Please be sure to officially excuse absences when there is a lasting illness or a need to be gone from campus.


Please help remind and reinforce our “No Cell Phone” policy during the school day in your discussions at home. This means that we ask that Scholars to either leave phones at home or put them in their lockers during the day so that they are not a temptation. If a Scholar has a phone out in class or around campus during the school day, it is confiscated and held in the Office. If a Scholar has three or more violations already this year, we will ask a Parent/Guardian to pick up the phone to help reinforce expectations. Please remember that Scholars do not have access to their phones during the day, and refrain from calling and/or texting them. If you need to get an urgent message to your Scholar, you may call the Office at 503-916-5690 or send an email to westsylvanoffice@pps.net.


Families are now able to record future absences for their Students directly in ParentVUE without needing to contact the Main Office. Please remember, if a student is going to miss multiple days, it is up to the Student and/or Parent/Guardian to communicate absences with each Teacher and make a plan for missing work and assignments.

  • If your Student is going to be Absent for a FULL DAY:
    Log in to the ParentVUE website or download and open the phone application. In either case, look for the ‘Report Absence’ button to the right of your Student’s photograph. Select start date, end date, and a reason from the drop-down list. Remember to click SAVE, and you should receive a popup confirmation.

No internet access? Call West Sylvan’s main line at 503-916-5690 and select the Attendance option.



All-Grade School Climate Specialist: Shawn McVicar [smcvicar@pps.net]

IB / MYP (Middle Years Programme)

We have submitted the application for an authorization visit to become an Middle Years Programme (MYP) Middle School. This is the final step toward Authorization. Our MYP Learner Trait for April is “Risk-Takers.” Scholars are spending this month discussing and demonstrating that trait through inquiry. To find out more about the WSMS International Baccalaureate MYP authorization journey, please visit this website! LHS is an IB school, and Skyline is already an MYP school, so our authorization would be the last piece to the puzzle in alignment with LHS.




(503) 916-5690


[Staff / Substitutes / Financial]

Jerda Solonche



[Students / Attendance / Enrollment]

Kirsten Crombie