An ALL STARS Nutcracker

Parent Meeting Notes

2nd Annual "An ALLSTARS Nutcracker"

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The much anticipated Nutcracker performance is just days away!
Thank you for attending the parent meetings with us. As parents ourselves we try to think of any "wisdom" we may have gleaned from our past experiences to pass on to you. We hope you find this information useful and that you have been able to get all the dates and times and locations down!

Show Order

ACT 1

Main Cast -- Decorating the Tree

3rd-5th, 6th-8th, 9th-12th Ballroom -- Guests Arrive

3rd-5th Ballroom (all levels) -- Party Children

6th-8th & 9th-12th Ballroom (all levels)-- Adults Dance

3rd-5th Hip Hop (all levels) -- Gift Givers

3rd-12th Tap 1 -- Toy Soldiers

K-2 Ballet Monday-- Baby Dolls <Sat 2pm only>

K-5th & 6th-12th Bollywood -- Indian Dolls

K-2 Tap -- Elves <Sat 2pm only>

3rd-12th Irish (all levels) -- Irish Dolls

K-2 Hip Hop -- Cowboys <Sat 2pm only>

6th-12th Contemporary 3-- Harlequins

Main Cast -- Clara's Gift

Pre-Ballet -- Little Mice <sat 2pm or Sun 1:30pm, as assigned>

6th-12th Hip Hop (all levels)& 6th-12th Boys' Club-- Mice vs Soldiers

Main Cast -- Nutcracker Duet

6th-12th Ballet 2 -- Snow

ACT 2

Selected dancers(dancers notified at general rehearsal)-- Welcome to the Land of Sweets

3rd-6th Flamenco -- Chocolate

3rd-5th Ballet & 6th-12th Ballet 1-- Waltz of the Flowers

K-2 Ballet Wed & Thu -- Lollipops <Sat 2pm only>

K-2nd, 3rd-5th & 6th-12th Belly Dancing -- Coffee <K-2: Sat 2pm only>

K-2 Jazz -- Mother Ginger <all 3 shows>

3rd-5th & 6th-12th Contemporary I & II-- Ocean

3rd-12th Tap 2 & 3rd-12th Clogging -- Can't Stop

6th-12th Jazz (all levels)-- Cruisin'

3rd-5th Jazz (all levels) -- Surf's Up

3rd-5th Boys Club & Popping/Animation-- Trepak

Selected dancers (dancers notified at general rehearsal)-- Nutcracker's Welcome

Main Cast -- Sugar Plum Fairy

Kidz Crew Reunite-- Sugar Crew

Good Bye (All Act 2 dancers)

ALL Participants -- Curtain Call

Dress Rehearsal

Friday, Dec. 11th, 3:15-9pm

20 Level Creek Road Northwest

Suwanee, GA

The NGHS Theatre is located along Suwanee Dam Road. (by the traffic light)
You will most likely need to park and walk your dancer to the theatre entrance. The parking lot along side the theatre is very small!
There are two parking lots on Level Creek Road, opposite of the high school. If you park there you will need to walk across campus, through the courtyard, to the entrance of the theatre OR make your way back to Suwanee Dam and use the sidewalk so the theatre will be on your right.
If parking lots are full, we have permission to use the parking lot at the church building on the other side of the high school softball fields, (same side of Suwanee Dam as the school), The Church of Jesus Christ of Latter-day Saints. Use the sidewalks to walk along Suwanee Dam Road to the theatre entrance.


LOOK BELOW FOR THE BREAK DOWN OF REHEARSAL TIMES...

Pre-Babies – BPWS & Sat classes

3:15 Check-in

3:30-3:50 Rehearsal

Pre-babies Wed & Thurs classes
3:35 Check-in
3:50-4:10
Only parents of Pre-babies will be allowed to wait inside the theatre


Act 1:

4:30-5:00 Check –in
no later than 5 PM – recommend being there 30 minutes prior.
Music starts at 5:15 PM for Act 1.
Your dancer won’t be able to make it through the check-in process if you get to the line at 5 PM. Give yourself time. This may mean signing students out of school early.


Check-out 7:30 PM (as long as we are on time) for students only in Act 1
Please do not check out students that are in Act 2. They will need to stay. You may send snacks – if they have a long break and are there the whole time send something more substantial.


Act 2 :
6:45-7:15 Check-in
no later than 7:15 PM – again 30 minutes prior to this is recommended.
Music starts at 7:30 (as long as we are on time).

Check-out at 9 PM (if on time)
EXCEPT for K-2nd Ballet, Mon & Wed (Lollipops) K-2nd Belly Dancing & K-2nd Jazz
Those three class ONLY will check out 8:15 PM (if on time)

Saturday Performances

Saturday, Dec. 12th, 12-8:30pm

2351 Sunny Hill Road

Lawrenceville, GA

The theatre at Mountain View High School is to the far right of the building. Please look for a sign to direct you around the side of the building to the cafeteria entrance. Check -in/Check - out will be inside the building on the left.
Saturday 2:00 SHOW

Check-in 12:00 - 1:00

older students arrive closer to 12:00 and younger students closer to 1:00

Pre-babies may arrive at 1:30


Saturday 6:00 SHOW

Check-in 5:00-5:15

Check-out will begin approximately 15 minutes after the end of the show.

Sunday Performance

Sunday, Dec. 13th, 11:30am-4pm

2351 Sunny Hill Road

Lawrenceville, GA

Sunday 1:30 SHOW

Check-in 11:30-12:30

older students arrive closer to 11:30 and younger students closer to 12:30

Pre-babies may arrive at 1:00


Check-out will begin approximately 15 minutes after the end of the show.

Good Tips

1. Label Everything! If you want it back. Label it. Use Sharpies, silver sharpies on black clothes or white medical tape.


2. At check –in table we will be checking to see that each dancer has their hair in a bun. No fly-aways, use gel and hairspray.


3. Also looking for make-up - lipstick. Pink for younger students and gradually get darker in color as they get older. Eyeliner – cat eyes, bring eyeliner across the top of the eyelid and up towards the eyebrow. Mascara. And Blush. The stage lights will fade them out.


Boys too! If you have a boy let us know and we will help.


SAME SAME SAME SAME - hair & make-up need to be as how it is going to be done for Performances!


4. FIRST COSTUME must be worn upon arrival to check in. In this case, as close to it as possible, as we know many costumes are being borrowed.


You will not be responsible for the costume. They will be left at the theatre each night.


5. If your dancer is in multiple dances layer their clothes/tights. Start with the last dance. Put that base on first – tan leotards are recommended for Quick Changers! If there are 3 dances or less there is not enough time to change and they will most likely be changing in the wings.


6. Bring costume changes in laundry basket or open tote, like 31 Large Utitlity Totes
Lay costumes in the basket BACKWARDS – so last costume to be worn is at the bottom.


7. We highly recommend to print out a copy of the show order. Go over it with your dancer and highlight their classes/dances. Leave this in the basket. Dancer and backstage moms will be able to reference. Helps with anxiety!


8. Snacks are allowed. Please nothing messy, greasy. Dry snacks and water to drink.


9. Dress rehearsal is an estimated time. We do need to be out of the theatre by 9:30, so we will be trying to stay on schedule as much as possible. Will use Remind 101 as necessary.


10. Please understand we cannot release your child until the ACT is done and they have gathered their items. They may have danced, but their part may need to be redone.



11. Cell phones and technology may be sent with your dancer for communication purposes, not for entertainment. If they are brought they will be the responsibility of the dancer and will be kept in the dressing rooms in their bags. If it is used inappropriately it may be taken away. Because of the “crazy” backstage we will not be able to get it back to them. They will have to pick it up from the studio on Monday. Per Victoria.

Performance Day

BREAK A LEG!!!


The same tips go for performance day as they did for dress rehearsal...



1. Label Everything! If you want it back. Label it. Use Sharpies, silver sharpies on black clothes or white medical tape.


2. At check –in table we will be checking to see that each dancer has their hair in a bun. No fly-aways, use gel and hairspray.


3. Also looking for make-up - lipstick. Pink for younger students and gradually get darker in color as they get older. Eyeliner – cat eyes, bring eyeliner across the top of the eyelid and up towards the eyebrow. Mascara. And Blush. The stage lights will fade them out.


Boys too! If you have a boy let us know and we will help.


SAME SAME SAME SAME as you did it for Dress Rehearsal!


4. FIRST COSTUME must be worn upon arrival to check in. In this case, as close to it as possible, as we know many costumes are being borrowed.


You will not be responsible for the costume. They will be left at the theatre each night.


5. If your dancer is in multiple dances layer their clothes/tights. Start with the last dance. Put that base on first – tan leotards are recommended for Quick Changers! If there are 3 dances or less there is not enough time to change and they will most likely be changing in the wings.


6. Bring costume changes in laundry basket or open tote, like 31 Large Utitlity Totes.
Lay costumes in the basket BACKWARDS – so last costume to be worn is at the bottom.


7. We highly recommend to print out a copy of the show order. Go over it with your dancer and highlight their classes/dances. Leave this in the basket. Dancer and backstage moms will be able to reference. Helps with anxiety!


8. Snacks are allowed. Please nothing messy, greasy. Dry snacks and water to drink.
In between shows dancers may eat lunch/dinner backstage. Please send a button up shirt to be worn - something that can go over leotards/costumes without messing up their hair and make-up.


9. Cell phones and technology may be sent with your dancer for communication purposes. If brought they will be the responsibility of the dancer and will be kept in the dressing rooms in their bags. If it is used inappropriately it may be taken away. Because of the “crazy” backstage we will not be able to get it back to them. They will have to pick it up from the studio on Monday. Per Victoria.


10. If your child is 3rd grade or older they are performing in ALL 3 Shows.
ALL dancers will need to stay the entire show time. Please do not ask volunteers for your child to leave early. You have been told they need to stay through curtain call, and it puts the other parent volunteers in a bad spot.


11. Pre-babies are checking out at intermission. They will need to sit on someones lap for the remainder of the show.


12. Dancers are kept backstage in line for the majority of the show. The only time they will be in the dressing rooms is for changing. They will be allowed to get their snacks during intermission, but then right back to their spots in line.

13. Between Saturday shows – we encourage you to do one of three things

1. Send food with them to eat in between the 2:00 & 6:00 show

2. Bring them food and drop it off at the check-in/check-out table AFTER check out of the 2:00 show is complete. Probably about 4:20.

3. Bring food and check them out. There may be a place to sit in the cafeteria to eat. If you take them from back stage we will consider that a CHECK OUT, and we will know that they are no longer with us backstage.

Check Out Procedures

We will do this by age.

Babies – K-2nd first
Then 3-5th graders.

6th grade and older may release themselves through the theatre


For siblings, the older child may meet the younger child 3-5th grade and check out through the check-in / check-out table. We will release them together. No need to wait for a parent. However, we will NOT release K-2nd without a parent there.


Think of this process like the airport. Do a drive by the desk, give your child's name and allow us to call for them. If they are not there we will ask you to circle around again, so we can get other children safely to their parents.


Please send just one parent to check out. Please look for the sign saying what age group we are releasing. If it is not your group, please step to the side to wait. We will do an “AIRPORT” Traffic pattern. When you come to the table to check out we will ask for your dancers name. Then the volunteers will call for your child. If the child is paying attention and they see you we will allow them to come to the desk. But we ask that you do not call to your child, as there are many voices and noises and they may not hear you. Thanks J

Dancers cannot be released from backstage until their costumes are reset/hung up and their area is picked up. This is where the LABELING BECOMES VERY HELPFUL!

We are all parents!

As volunteers we are all parents. We are few among over 250 dancers. We may have to raise our voices to be heard above them. But please know we are not yelling at them! Remind your dancers that we are just moms and dads trying to help them have a good experience and put on a wonderful show. There will be times when they will be told not to talk. Please remind them to respect those directions. THANK YOU!

a privilege for you

Lastly, The topic of videos and pictures in the theatre is a touchy one. When we do Recital in the Gwinnett Theatre they have a policy of no recording, no photography. They are strict about that. And we are grateful as Mr. Alex records all shows and then creates a wonderful keepsake DVD for us to watch over and over.

The high school theatre we are using does not have that same policy.

However, we ask for you to be COURTEOUS! When you put up your phone, ipad, etc. to video or take pictures you are blocking the view of those around you. Mr. Alex does video the performances and those bright white lights can be seen in the recording and on the DVD when created.
ABSOLUTELY NO FLASH PHOTOGRAPHY! Our dancers are not professionals. Distractions from the audience can take their focus off their dance and it can be dangerous if they lose their footing or bump into other dancers.


This is a privilege and a benefit because this theatre allows it. We’d hate to have to see it be banned. Please help us in this and remind your friends and family that come to do the same.

Remind 101

The studio will begin using the Remind 101 service as a way of keeping parents up-to-date on performance reminders, changes to schedules and immediate important information. We will not use this service to replace emails or newsletters.

This is a free service that allows messages to be sent by the studio to your phone via text or to an email account.

Information on how to set this up on your phone or email will be at the front desk soon.