“More Mosaic”

International Youth Exchange in Ukraine

When? Where? With whom?

Dates: June, 3rd – 17th, 2016

Location: Sumy region, Okhtyrka area, Ukraine

Who: youth (18-27 y.o.) from Armenia, Georgia, Morocco, Poland, Sweden and Ukraine: 4 young people + 1 group leader representing each partner organization.

Project idea

International youth exchange in Ukraine is a part of the project “More Mosaic” which includes a series of interconnected activities where youth workers and youth from different cultural and religious backgrounds will meet and experience non-formal and informal learning in intercultural environment.

The project’s main focus is youth with fewer opportunities and different cultural background. It aims to contribute to developing of safe and empowering learning environment; to provide them with international mobility; to expand their knowledge on the notions of multiculturalism, place of religion, acceptance and tolerance; to share experience and encourage new youth initiatives; to facilitate international exchange, networking and cooperation.

Main working methods will be based on the non-formal education principles.

Aims and objectives

  • to promote European citizenship’s values;
  • to raise awareness and understanding of other cultures and countries;
  • to encourage inter-cultural dialogue, multicultural diversity, tolerance and social inclusion;
  • to promote mobility and capacity building.


This is the draft of the programme, but it’s flexible and everyone can contribute.

The programme of the youth exchange will be facilitated by all the project team, group leaders and participants. It is expected active participation from everyone to make this youth exchange a great experience!

The project is supported by Erasmus+ programme of European Union.
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Accommodation: the participants will be lodged in rooms for 3 people in the bungalow park “Slavna” (Sumy region, Okhtyrka area).

Food: you will have three meals and two coffee-breaks a day. Please, inform about your food habits and needs (fast, vegetarian, vegan etc).

Working language: English.

Internet Access: there will be very limited access to the Internet – live communication is celebrated! ☺

Plugs: the type of the plugs in Ukraine is European. Make sure that you have adapters for your electrical devises.

What to bring with you:

  • “Standard youth exchange equipment”: an alarm clock, any dictionaries you might require, music, musical instruments, comfortable clothes, personal first aid kit, insect repellent etc;
  • additionally we will inform you about the things which you need to prepare and bring for the programme elements.
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All the groups are encouraged to contribute to the youth exchange’s programme elements. Detailed information will be additionally provided prior to the exchange.

Crossing the border and identification in Ukraine

Participants from Armenia, Georgia, Poland and Sweden do not need visa to Ukraine. Please, do not forget your international passports!

Participants from Morocco are required to obtain Ukrainian visas. Our team member Larisa Kondratenko will provide all the relevant information and support. Contact her in case of any questions: larisa.kondratenko.cei@gmail.com.

While crossing the border you might be asked to provide information about the hosting organization:

Center for European Initiatives

22 Naberezhna r. Strilky Street

40009, Sumy, Ukraine

+38 (0542) 79-86-68

Participants from Ukraine: bring your national IDs (national passport, driver license or student ID card).

Travel arrangements

The day of arrival to Ukraine: 3 June 2016

The day of departure: 17 June 2016

How to get to Ukraine:

The closest airport to the venue is Kharkiv (HRK). But there are not many flights, so it may be more convenient for you to fly from Kyiv: Boryspil (KBP) or Zhulyany (IEV).

We will organize your trip from the airport to the venue:

1) If you fly to Kharkiv: the trip will take around 2-3 hours (150 UAH ~ 6 EUR, one way);

2) If you fly to Kyiv: the trip will take around 6-7 hours (350 UAH ~ 14 EUR, one way).

Participants from Poland may also come by bus or train to Kyiv or directly to Sumy.

Ukrainian participants, please plan your trip to Sumy. The trip from the venue to Sumy is around 2 hours (100 UAH ~ 4 EUR, one way).

Group leaders: before buying any tickets for your groups, please contact Larisa Kondratenko (larisa.kondratenko.cei@gmail.com) and provide her information about your group travel plans (means, place of arrival, timing, prices). She will consult you about the best travel solutions and will help you to arrange your trip to the venue.

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Travel costs

The organizers will reimburse 100% of participants' travel costs from your home city to the venue within the limits defined by Erasmus+ program.

Maximum amounts to be reimbursed (EUR):

Poland - 170

Sweden - 170

Armenia - 170

Georgia - 170

Ukraine - 80

Morocco - 400

Reimbursement of the travel costs will only be done after submitting all original tickets, receipt/invoices, boarding passes and later sending of the return documents and boarding passes. Save the boarding passes from your airport check in as well. Please, be aware that in case you loose any invoices or tickets we will not be able to reimburse the cost. Reimbursement will be done in EURO, regardless of the currency indicated on your ticket and receipt/invoice according to the official currency exchange rate of European Commission.

! Note: in case of higher travel cost, you will need to cover excess yourself.

Important: the reimbursement of travel costs for participants will be done via a bank transfer to the bank account, providing we receive all original travel documents within two months after the training.

Group leaders: you are welcome to consult with us before purchasing the tickets for your group. Please make the copies (better scan or photo) of all the tickets and invoices before your arrival to the youth exchange. Email those to Larisa Kondratenko (larisa.kondratenko.cei@gmail.com).

Health insurance

The health insurance is not provided and will not be reimbursed by the organizers. All participants are strongly advised to purchase private travel insurance, as the costs of private health care in Ukraine are high.

Currency in Ukraine

The national currency in Ukraine is Ukrainian Hryvnia. Euros and US dollars can easily be exchanged across Ukraine.


In June in Sumy region is usually warm and sunny weather. Average temperature on the dates of the youth exchange will be around 18-23 degree Celsius.

Please check the weather forecast before coming and make sure that you have an appropriate cloth.

Hosting place

Youth exchange will be conducted in the resort in Sumy region situated near Okhtyrka town. Within the programme it’s planned to have trips to Sumy, Okhtyrka and Poltava.
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Sumy is in north Ukraine is situated between Kharkov and Kiev, the country’s two biggest cities. With a population of around 300,000 the city hosts its own cultural life, has several universities and is the economic centre of the Ukrainian Province called Sumy Region. Founded in 1655 Sumy is 361 years old, and combines great history with modern life. The central street, Soborna, after reconstruction in 2001, is an exact copy of the street's image at the beginning of the twentieth century, and the centre of Sumy is dominated by three big cathedrals. Outside of the small old town the city consists of large apartment buildings built in soviet times. The city is very green, lies on both sides of the Psol River, and is surrounded by lakes and forests. A city of beautiful churches and historical sights, Sumy also has a wide choice of the restaurants, cafes, and nightclubs.


Okhtyrka or Akhtyrka is a city located in Sumy region of Ukraine. It is an important cultural, historical, and spiritual center of the country. The city is standing on the left bank of the Vorskla River. Population - 49,000 (2012). This district is the major producer of Ukrainian oil. Light woolen stuffs and domestic industries production, food-processing (corn, cattle and fruit) are among the other local industries. Also, there is a brewery of Obolon CJSC in the city. The settlement was founded by Poles in 1641. In the period from the 17th to the 18th century, it was one of the centers of Sloboda Ukraine, being almost as powerful as Kharkov itself. Okhtyrka was the place where the first Ukrainian tobacco manufacture was built in 1718. In 1781, the town received its coat of arms from the Russian ruler Catherine II.


Poltava is a city and administrative center of Poltava region of Ukraine. It lies along the Vorskla River. The city is an important railway and highway junction of the region. Population - 295,700 (2014). Historically Polava is famous for “Poltava battle” between Sweden and Russian Empire. Poltava is also called a cultural capital because of its colourful history and many famous Ukrainians who were born in Poltava. Native citizens often follow this idea, being proud of their city and calling it "a city where one wants to live in". Off course, trying to keep this rate: there are many sites of architecture, museums, universities, elementary schools, cinemas, theatres and so on. Apart from that, city is often referred as "green" as there are many parks, gardens and other recreational areas. In the recent years the municipal administration considered itself as being responsible to make the city centre clear and looking more like a European rather than Soviet city.

Some Ukrainian words

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Anna Kovbasyuk – coordinator of the project from hosting organization Center for European Initiatives, info@eu.sumy.ua

Yuliya Usova – coordinator of the project from coordinating organization Active Ukrainian in Europe, actukreu@gmail.com

Larisa Kondratenko – logistic support of the project from hosting organization Center for European Initiatives, larisa.kondratenko.cei@gmail.com

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