Human Resources & Operations Update

Quarterly Newsletter - February 2020

Greeting from the Assistant Superintendent of HR and Operations, Dr. Paul Lombardo

Mission Statement: Supporting academic excellence through the recruiting, selection, development and retention of highly effective staff.


Dear Classified Staff,


The District Now Has TWO Opportunities For Classified Staff To Earn Scholarship Money


Opportunity #1 "Grow Your Own Program"-The CH-UH Human Resources Department has been awarded a $50,000 Human Capital Grant from the Ohio Department of Education to be used for our "Grow Your Own" initiative.


CH-UH, with partner Cleveland State University, will attract and prepare future educators, recruit and hire highly effective educators, and grow our own current classified staff candidates into highly effective educators.


We have now opened the second application period (Closes on April 1, 2020)


Application



Opportunity #2- CAMERA Classified Staff Scholarship


Scholarship Eligibility


As part of our recruitment effort, Cleveland Area Minority Education Recruitment Association (CAMERA) offers scholarships to minority candidates. If you have satisfactory experience in a CAMERA member district as an employee, you may qualify for consideration if:


* You are pursuing or plan to pursue a degree in education;

* You have a Bachelor’s Degree or Master’s Degree in another discipline and are enrolled in a teacher licensure program;

* You are currently teaching a career or technical class and working towards a teacher license at the Career and Technical Education Program at Kent State University;


* You are enrolled in college and can provide written proof that you have been accepted into the College of Education and are pursing coursework to obtain teacher licensure from an ODE accredited college or university;


Application

Your Human Resources Team

Dr. Paul Lombardo- Administrative Support

Assistant Superintendent of HR and Operations

p_lombardo@chuh.org

216-320-2030

Employee Code of Conduct, discipline, grievances, evaluations, district compliance officer, policies, recruitment, etc.


Manages the development and advancement of HR and Operations, supervises managers of support operations business services, transportation, security, food services and information technology.


Carla Morris- District Support

Human Resources Specialist

c_morris@chuh.org

216-371-7405


Data requests, Public School Works, academic/coaching supplementals, AESOP, leaves of absences, workers’ compensation, unemployment, transitional work assignments, Timeware issues, licensure LPDC, employee EMIS, etc.


LaShae Daniels- Certified Support

Confidential Administrative Assistant

l_daniels@chuh.org

216-320-2029


Job postings, employee maintenance, AESOP assistance, Applicant Tracking assistance, eFMLA, leaves of absences, loan forgiveness requests, employment verification requests, background checks, field placements, evals, badge management, master teacher, etc.


Maya Smith- Classified Support

Confidential Administrative Assistant

m_smith@chuh.org

216-320-2031


Job postings, employee maintenance, AESOP assistance, leaves of absences, tuition reimbursements, Timeware, employment verifications, etc.

Health & Wellness

Healthy Tiger Nation

Mission Statement: To encourage and support the health and well-being of our Tiger Nation by promoting a healthier lifestyle long-term and making healthy living fun.


CH-UH encourages everyone to take advantage of the Healthy Tiger Nation events and offerings! For more information visit our website Healthy Tiger Nation.

IMPACT

The IMPACT Employee Assistance (EAP) & Work/Life Program is a benefit available to you and your family offering access to confidential, professional support 24 hours a day, 365 days a year. All IMPACT counselors are qualified masters/doctoral level professionals.


For more information please visit our website Employee Assistance Program.

Employee Access Center (EAC)

What can it do for me? EAC is a look into your Human Resources/Payroll profile. You have several links (located on the left after the login page) to choose from, including:


  • Demographic Information

  • Additional Information

  • Payroll Checks

  • Salary and Benefits

  • Leave Information

  • Print W-2s

  • Tax Information

  • Deductions and Benefits


How do I login? Simply direct your web browser (at home or work) to:

https://eac-efp.managementcouncil.org/eFP5.2/EmployeeAccessCenter/Web/MultDBlogin.aspx

  • Before logging in, set the District and Profile drop-down menus to Cleveland Hts-Univ Hts CSD.


What’s my user name? Your user name is your CH-UH email address.

What’s my password? Your initial password is your last four (4) digits of your social security number. It is recommended after your first login, that you change your password.

Reminders - Please make sure your address and contact information are up to date.

Classified Staff

Classified FAQ's - 102


Classified FAQ's - 617


Grown Your Own scholarship opportunity

Have you heard about this amazing opportunity? CH-UH, with partner Cleveland State University, is looking to grow our current classified staff into highly effective educators.


The Human Resources department was awarded a $50,000 Human Capital Grant from the Ohio Department of Education. The money is available to classified staff members who are interested in pursing an education degree from Cleveland State University during Summer 2020 and/or Fall 2020.


The application window is now open. Interested candidates should use the link above to apply.


The application deadline for classes taken during Summer 2020 is April 1, 2020 and the deadline for classes taken during the Fall 2020 is July 1, 2020.


Calamity Days


In the event that the district closes for a Calamity Day you will receive an email, a phone call and/or a text message. Closures will also be posted on the CH-UH website, broadcast on local news stations and posted on our social media outlets. Please make sure your contact information is up to date in Infinite Campus.

Certificated Staff

Certified FAQ's


795 FAQs


Holiday Observances


2020

  • January 1st, 20th
  • February 17th
  • April 10th
  • May 25th


Salary Reclassification Update

Certificated staff members who qualified for salary reclassification by submitting transcripts (e.g., moving from MA to MA+10) by the deadline of January 15, 2020, confirmation memos are being sent to your email. Please be aware that your salary change effective January 10, 2020 will not be reflected on your paycheck until after board approval on February 4, 2020. More information regarding Transcripts and Additional Training/Salary Schedule Placement can be found in Article 4, Section D of the 795 Negotiated Agreement.


Tenure

In order to be eligible for the granting of a continuing contract, the bargaining unit member must have an appropriate certificate or license on file with the Board by March 20 of the year of tenure.

Please refer to Article 4, Section F of the 795 Negotiated Agreement.


Important Dates

February 14

  • High School Caseload Compensation Payout-Q2

March 1

  • Last Day to submit notice for Retirement Incentive -795

  • Job Share Request Due-795

March 15

  • Preference Forms Due-795

    • Title 1 position discontinuation requests due

March 20

  • Last date for filing Credential for Tenure

April 1

  • Intent to extend/ return to work from LOA due -795

Business Services & Facilities

The following District projects are being planned for 2020:


  • Canterbury Roof Section O & B
  • Roxboro Middle Parking Lot
  • District Wide Parking Lot Seal-Coating and Striping
  • High School Roof Section L
  • Roxboro Middle Auditorium Painting
  • Monticello Facade Tuck Pointing
  • Oxford Facade Tuck Pointing
  • Roxboro Middle Roof Section J
  • Noble Roof Section A



The District utilizes a web based work order system called School Dude. You can access the system at https://login.myschoolbuilding.com/msb


A work order is required for all maintenance, IT, Trip and Facility requests.


The District currently has:

· 1103 New Maintenance request Work Orders

· 822 Active Facility Events for February

· 89 Bus Trips Scheduled for February

Transportation

Greetings, Tiger Nation, from the CH-UH Schools Transportation Department!


February is Love the Bus Month!

Love the Bus is a month-long celebration held every February. The event celebrates the importance and role of the yellow school bus in education, with a particular focus on thanking school bus drivers for safely transporting more than 25 million children to and from school every day.

Please have your students take the time to recognize the diverse group of professionals whose daily efforts make the yellow school bus part of the fabric of American life.


Transportation Safety


Over the past month Transportation personnel have meet with Homeland Security and Ohio Schools Council to review and audit security and safety measures in place. We did this as a voluntary check to ensure we are up to date with all the current best practices and operating procedures.


Scheduling Field Trips

Please be aware of your scheduled trip times.


Keep in mind when scheduling your trips, buses can depart no earlier than 9 am and must return to school no later than 2:30 pm school days. If you have a request that falls outside of these times please call us at 216-371-7195 so we can better prepare and provide the required level of service you need.


Trips totals for 19-20 school year, November 1 - January 31 :

  • We have serviced 478 scheduled field trips, with 14,042 scheduled attendees.

Food Service Department

The Dining Services Team is honored to serve the Students, Faculty, and Staff for the 2019-2020 School Year.


The second semester is now in full force, we have been very busy engaging students and faculty in the different aspects of culinary and nutritional education as part of the Food Service Program.


Fun and Exciting Times!


The CHX Station is Now Open! Heights High Students can now enjoy AVI Fresh's "Chick-fil-A" style concept. Students have been very excited about the new menu offerings that the station provides. Currently in its second week, we have had lots of positive feedback and success. It has been exciting.


Your Voice Matters: Boulevard Students enjoyed an ice cream party during school lunch because their school had the highest percentage of returns on student surveys. The AVI Fresh Team, has taken all students surveys district wide and are listening to the students feedback for menu ideas. Thank you!


Food Committees Have Begun!


The Food Services Team is excited to have met with several student groups across the District to discuss menus, ideas, and feedback about the School Lunch Program. It has been a great way to engage in dialogue and have that personal in-depth conversation with students to hear their ideas.


Our door is always open and feedback is always welcome. If you would like to begin a committee or have any student/students who would like to discuss or have ideas about School Breakfast or Lunch please reach out to the Food Service Director Anjali Rosedale at a_rosedale@chuh.org.


Celebrating Chinese New Year!


All students district-wide enjoyed a special lunch featuring Sweet and Sour Chicken, Chicken Egg Roll, Cilantro Lime Rice, and a Fortune Cookie for school lunch in January.


Additionally, Chef Chris Hunter prepared Baby Bok Choy Exhibition Style for all students to taste and try at Roxboro Elementary.


Chef Mike Bluto created additional excitement for Heights High Students. Students enjoyed General Tao's Chicken, Fried Rice, and Sauteed Broccoli Exhibition Style for Chinese New Year.


Community Excellence Scholarship Opportunity Available for Heights High Seniors!


AVI Foodsystems has partnered with the CH-UH School District for almost 5 years. AVI's Company commitment extends far beyond food.


The Community Excellence Scholarship is awarded to one or more CH-UH students who contribute to their school and community through volunteering, helping to make Heights a welcoming school, or connecting with others in ways that build relationships and understanding between people. One or more AVI-sponsored scholarship is awarded each year beginning in 2020; at least $5,000 will be awarded each year.


The selection criteria shall be: 1) Candidate must be a graduating senior from Cleveland Heights High School with plans to attend an accredited college or university for a 2 or 4 years degree program; 2) have a minimum grade point average of 2.75; 3) one recommendation from a teacher; 4) completed application with essay, and 5) financial need.


Applications are due by March 6, 2020. Please see Jacqueline D. Blockson for more information.


Be on the Look Out!


The Food Services Team will be sending out another round of surveys in March. The student voices do matter and feedback is valued.


Nutrition Education- Dietitian Kristen Marcela and Chef Mike Bluto are traveling around the District to introduce the students to new flavors and new foods. A great way to learn!


The Food Service Culinary Team is excited to enhance the dining experience. The high school students have enjoyed Chef exhibition style cooking this semester. However, we will be expanding that feature to the middle schools too!


Fun Tips on Staying Healthy and Hydrated During the Winter Months!


As the winter months settle in we become more sedentary. Our onsite Dietitian Kristen Totina recommends the following steps to stay healthy (outside of moving to Hawaii).


Steps In! To increase your step count, try to park farther away in the parking lot while shopping. Also, choose to take the stairs rather than the elevator. Both examples are ways to increase your daily step count.


Hydration Hydration Hydration! It is recommended that a person drinks at least 8 cups of water a day. These small tips will help any individual reach this goal.

1. Carry a water bottle- sounds silly... but it does work and it is good for the environment.

2. Infuse your water- try adding fruit or citrus to give a different flavor profile.

3. Yes - drinking sparkling water or hot tea does count in your daily water intake!


Student Health and Wellness Committee: Searching for Volunteers

The Board Policy 8510 recognizes that good nutrition and regular physical activity affect the health and well-being of the District's students. Furthermore, research suggests that there is a positive correlation between a student's health and well-being and his/her ability to learn.


Moreover, schools can play an important role in the developmental process by which students establish their health and nutrition habits by providing nutritious meals and snacks through the schools' meal programs, by supporting the development of good eating habits, and by promoting increased physical activity both in and out of school.


Schools alone, however, cannot develop students' healthy behaviors and habits with regard to eating and exercise. It will be necessary for not only the staff, but also parents and the public at large to be involved in a community-wide effort to promote, support, and model such healthy behaviors and habits.


If you are interested in joining a new initiative this school year regarding the Student Wellness Committee please email a_rosedale@chuh.org for further details.

Information Technology

Cybersecurity with Your District Google Account


What is 2-Step Verification?


2-Step Verification is an extra layer of security that gets applied when you log in. After you enter your username and password, Google will text your cell phone with a six-digit number that you'll need to type in to prove your identity. 2-Step Verification significantly decreases the chance that someone can log in to your Google account if they have your account password. You can learn more here.


How do I turn it on?


  1. Go to your Google Account.
  2. On the left navigation panel, click Security.
  3. On the Signing in to Google panel, click 2-Step Verification.
  4. Click Get started.
  5. Follow the steps on the screen.
  6. On the second step, Google gives you the option to use Google Prompt. Don't use that. Click the button below that says "Don't want to use Google Prompt? Choose another option." Select Text message from that box and continue on from there.


We encourage everyone to consider enabling this feature. As always, call us at x5910 if you have any questions.

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Safety & Security

School Safety Tips for Fall/Winter

Educators, administrators and other faculty members who work in schools not only teach students about the world but have to protect them from some of its most unpredictable situations as well. Don’t forget these 6 school safety tips to make your students’ learning environments as safe as possible.


1. Implement our ID Badge Policy


Positive identification badges for administrators, staff, visitors and even students can help foster not only a safer environment, but a friendlier environment as well. The first thing you can do to improve school safety is to ensure ID badges are easily-identifiable. It is also important to follow the protocol for how to handle unidentified individuals within the school.


2. Set Clear Rules & Limits for Students on Violence


Ensure your students know from day one what constitutes unacceptable behavior in regards to violence. Outline that pushing, shoving and even threats count as violence and will be dealt with according to your school’s rules. School-wide assemblies once per marking period are also a good way to keep rules and limits clear for students.


3. Bully-Proof Your Classroom


In recent years, focus has shifted from physical violence to verbal violence and bullying. Bullying is a crisis affecting schools throughout the U.S. and it is important as educators to say “no” to bullying from day one. Take a proactive approach against bullying by engaging students in team-building activities, responding instantly to hurtful behavior and involving principals and parents when appropriate.


4. Keep Your Classroom Organized


Another way to improve school safety is to keep your classroom, hallways and other school areas organized and free of hazards. Check that classroom tools and objects are easily accessible for students and not on top of high cabinets or shelves. That way, you eliminate any chance of a student falling while trying to reach an object.


5. Develop Resources for Depressed or Stressed Students


Many instances of violence in schools involve students who previously have shown signs of depression or other stress. Make counseling services readily available for students and know when a student should be referred for emotional and/or mental help. The U.S. Department of Health Services has an extensive resource center for educators regarding student mental health.


6. Maintain Locks on Doors and Windows


In the unfortunate event of a school emergency requiring a lockdown, properly working locks are of the utmost importance. Regularly check classroom locks and report any faulty equipment to school maintenance crews for immediate repair.


While these tips are great for improvements, they certainly do not cover every area of school safety. Therefore, if you have any other school safety tips to share with fellow educators, please contact your Districts Coordinator of Safety & Security - Bryan Loretz.

Athletics

Girls Basketball is currently 17-3 overall and 8-2 in conference play. They earned a three-way-tie for first place in the Lake Erie League. They have also drawn the #2 seed in the Perry District and hope to make a run at a district title.


Boys Baseball: is currently 15-5 overalls and 8-2 in conference play. They are currently in 1st place in the Lake Erie League. With two more wins they will with the Lake Erie League.


Swimming: begins their playoffs this Saturday at Sectionals. The team had a successful regular season setting numerous pool records. This is the most equipped team in recent years to have a shot at making the state meet. In their Sectional meet the Tigers earned 3 individual champions, 1 runner-up and 2 third place finishes. Overall, 2 relays and 8 individuals are moving on to the District meet.


Wrestling: with over 50 wrestlers coming out for the team this is our largest team in years. Highlights from this year include winning the Dean McKinley Invitational at Cleveland Central Catholic. Wrestling was moved to a new district this year that gives them a favorable opportunity to send wrestlers to regional and beyond.


Hockey: the Hockey team is young but has shown promise for future years! The highlight of their season was making the championship of the Heights Holiday Tournament.


Bowling: another young team, bowling played its most matches this season in recent years. They are in the last week of their regular season and are preparing for Sectionals on Feb 14. After a hiatus the Bowling team did a great job bringing back the Black & Gold Tournament which we host as a team fundraiser.