Kegonsa Back to School Newsletter
August 25, 2021
Welcome, Kegonsa School Families and Students,
On behalf of the Kegonsa Elementary staff, it is my honor to welcome you to the 2021-2022 school year. We have been busy this summer preparing the building for what feels like a grand reopening! Our school leadership team adopted our theme for the year - Brighter together. This year, more than ever, we are going to enjoy our time learning together as a community.
We are all excited to meet Kegonsa students and families during our family conferences on either August 26 or 27. Families have had heard directly from their child’s teacher about the day/time of the conference. If you haven't please contact the office immediately.
I look forward to working together to continue to build strong relationships with students, staff, parents, families, and community partners. Effective communication is critical in our partnerships and I encourage you to reach out to your child’s teacher or to me if you have any questions, suggestions, or concerns. My door is always open. Please don’t ever hesitate to call, e-mail, or drop in. We are here for you! - Erin
Gilly Gran Prix!
We're excited to again be running our Gilly's Grand Prix!
Gilly's Grand Prix is our annual all-school Fun Run Fundraiser to raise money for school improvements! While we weren't able to have our fun run last year, in 2019, with the help of our families and local businesses, we were fortunate to raise $15,000 to update our school library! This year we are raising money for some much-needed (and pricey) updates to our music program!
Date: September 30, 8:30-10:30 am
Be on the lookout, fundraising information packets and envelopes will be coming home right at the beginning of the school year.
If you, or someone you know is interested in becoming a sponsor of our Gilly's Grand Prix fun run please email email@example.com for details and sponsorship levels. The sponsorship window closes on September 11th, 2021. Thank you to our sponsors who have already sent their commitment!
Please do not send your child(ren) early or arrive late.
BUS ARRIVAL: Students arriving by bus will enter the building at 7:35 a.m. All students will enter the building at 7:35 and proceed to their classroom. If you have any questions regarding transportation, please call 608-877-5062
ARRIVAL FOR PARENTS DROPPING OFF
Kindergarten and 1st-grade students should be dropped off at the west circle driveway (located near the K-2 wing of the building). Kindergartners will enter through door #3 which will have an orange sign and First graders will meet their teachers outside door #4.
2nd - 5th-grade students should be dropped off at the main entrance drive starting at 7:35 a.m. They will enter through door #1. Students MAY NOT be dropped off earlier than 7:35 a.m.
Notes about drop-off:
*If you have a k-1 student and a 3-5 student you can drop off all your students at the main entrance.
Staff members in both circle parking lots will greet your children at their car door to ensure their safe arrival into the building.
All students will exit the building at 3:00
Students taking the bus will exit with assistance from staff members through the playground doors.
Students in K-1 will exit the building with their teachers through the West Entrance doors.
Students in 2-5 being picked up by car will leave through exit 1 and will stand by the sign that says “car pick up.” Staff will call them to cars when their pick-up pulls up in the circle.
Students being met by parents on foot will meet at the sign by exit 1 that says “walkers”.
*k/1 siblings may join 3-5 students in the main entrance. Please communicate the plan with the teacher of the youngest sibling.
PROCEDURES FOR SIGN-IN AND SIGN-OUT OF STUDENT LATE ARRIVAL AND EARLY DISMISSAL DURING SCHOOL HOURS
Kegonsa Drop Off after 7:45 am
A sign will be placed outside with the message “Student Pick Up/drop off, #1, Student Pick Up/drop off, #2”.
Parent/guardian parks at a sign labeled #1 or #2 in the main entrance driveway.
Parent/guardian calls the office (608-877-5200) for staff to come out and escort student into the building or the student may use the camera at Door #1 and come directly to the office where the name of the student and time of arrival is noted by staff.
Parents/guardians dropping off student-specific items will park at a sign labeled #1 or #2 in the main entrance driveway and call the office (608-877-5200).
Kegonsa mid-day arrival/departures
A sign will be placed outside with the message “Student Pick Up/drop off, #1, Student Pick Up/drop off, #2”.
Parents/guardians will need to contact the office in advance with the time of pick up and name of the person picking up, names of students, and their teacher.
Parents/guardians will park at sign labeled #1 or #2 in the main entrance driveway and call the office (608-877-5200).
Parents/guardians will wait in the vehicle for student(s) to be brought out from the office to their vehicle.
Parents/guardians will need to show ID at pick-up time.
Staff will indicate on the Student Sign-In Form, student(s)’ name, parent/guardian’s name picking up, and time of departure.
In the event that a student will be absent or tardy, parents and/or guardians must contact the school by either calling the school attendance line or sending a note to the office.
To leave an absence message please call 877-5200 and listen for the attendance line prompt. Give your child’s name, date of absence, and reason for absence.
When a student is absent and the parent/guardian has not contacted the school, an automated message will be sent to your phone(s) and/or email advising you that your child is not present in school. If you do not confirm the absence, your child will be marked with an “unexcused” absence. For further information regarding the School Board of Education and State of Wisconsin policies for student Attendance, please consult the 2021-22 Stoughton Area School District Legal Notices and Student Policy Handbook.
SASD Attendance Policy Outline
A student may be excused by a parent/guardian for 10 full days per school year. The parent/guardian needs to call the school to excuse the student. These absences are considered parent excused absences.
Partial days combine to contribute to the 10 excused absences a student may have each year. The following explains ‘partial’ day: Absent more than 45 minutes at any time in the school day would count as one half-day absence. Two half-days would combine into a full day.
Any absences beyond the 10 parent excused absences will be considered unexcused unless the absence is included in the list of excusable absences below.
Students who have accumulated 5 or more unexcused absences per semester are considered by the school board and the State of Wisconsin to be habitually truant.
At this point, a meeting is called between school staff and the parent/guardian to develop an attendance improvement plan by discussing challenges and barriers that may be preventing regular attendance.
When the attendance improvement plan is made, the student’s attendance will be monitored and is expected to improve. If no improvement is made, the school may file with the court that the student is habitually truant. The parent/guardian may receive a fine of over $500.
Students are able to be excused for these specific reasons:
Medical, dental, counseling, or other professional appointments which cannot be scheduled outside the school day with proper written documentation from the provider.
A court appearance or other legal procedure that requires the student’s presence.
An emergency in the family or other crisis which requires the absence of the student.
A death in the immediate family, or funerals for relatives or close friends.
Absence from school during a period of suspension or expulsion.
Approved school activities during class time.
Special circumstances that show good cause and which are approved by the school principal.
SCHOOL SECURITY MEASURES
Kegonsa Elementary School implements the Raptor System as a safety and security measure. During school hours all doors will be locked. Visitors must enter through the main door at the front entrance where they will be buzzed in by the front office staff. In order to not interrupt classrooms and teaching, we ask that parents/families picking up children in the afternoon wait outside or in the front vestibule until walkers and bus riders are dismissed.
Secured Entrances – All of our doors will be locked during the school day from 8:00 a.m. to 3:05 p.m. When a visitor comes to the building during the school day, please look to the right of the doors. You will see a small camera and buzzer to alert the main office of your arrival. At this point, the visitor will wait for an office staff member to buzz him/her into the building. Once buzzed into the building, the visitor will proceed to the office.
RAPTOR – Once a visitor enters the office, he/she will present state-issued identification to an office staff member. If it is the visitor’s first time visiting a building, his/her ID card will be scanned into Raptor. Raptor collects the ID photo, name, date of birth, and first four digits of the license number on the identification to perform an instant sex offender background check against databases in all 50 states. Once that person’s ID is scanned, he/she is entered into the system. The office staff member will identify whether the individual is visiting the building or volunteering in a specific area or classroom. Once this information is entered, a visitor badge will be printed with the visitor’s name, picture, and destination in the building. When the visitor is leaving, he/she stops back in the main office to check out.
COMMUNICATIONS FROM PARENTS TO THE SCHOOL
Students Picked Up From School - A note or a phone call must be received from the parent or guardian in order for your child to be picked up by you or someone else after school, for an appointment during school hours, or if you will be changing the normal after school route home. If you need to call the school with this information, please call the Kegonsa Office (877-5200) to leave a message; do not leave a voicemail for the teacher and or a message on the school attendance line. So that office staff has sufficient time to deliver your message to your student, please contact the school before 2:45 p.m.
Recess Notes - Parents and guardians are asked to refrain from sending notes requesting that their child stay in for recess unless you have a doctor’s note.
Kegonsa School has an inclement weather policy. Children are not allowed to go outside when the weather conditions are detrimental to their health and safety. Our policy is any time the wind chill is below -5 degrees F the children will not be going out for recess.
Snacks, Celebrations and Wellness
All students' snacks must be pre-packaged and brought from home. Healthy snacks are strongly encouraged.
Reminder that birthday treats should be healthy or preferably not food (see below). DO NOT SEND TREATS
We all know that wellness matters. Healthy students are better learners and help to build stronger communities. In Stoughton and at Kegonsa we are recommitting ourselves to helping our students and staff lead healthy lives. We recognize that at the school level we have the ability to influence healthy choices and help students build solid lifelong habits.
We are asking that for all parties, birthdays, and student of the week celebrations we bring in either non-food items or healthy treats. Our wellness team have a ton of fun and inexpensive items that you can bring in if you choose to.(Know that there is no expectation you bring in anything either--completely optional.) Classroom teachers are wonderful resources for ideas as well. - Erin Conrad and team Kegonsa.
Our Student Services and Specialist Team are here for you!
Kegonsa Elementary School
Ms. Conrad, Principal (877-5201)
Mrs. Sannes, Dean of Students (208-3468)
Mrs. Cole-Wells, Admin Assistant (877-5202)
Mr. Schultz, School Counselor (877-5229)
Mrs. McDermot, School Social Worker (440-0270)
Ms. Menon, School Psychologist
Health Assistant (877-5204)