CMS Physical Therapy
May 24, 2018
Extended School Year
Dates: June 18 – July 26 (6 week program)
Look for updates to the ESY page on the EC Intranet
https://myext.cms.k12.nc.us/departments/exceptionalchildren/Pages/Extended_School_Year.aspx
Mileage Reminder
All mileage that occurs this school year must be submitted before August 1.
The next mileage submission date is August 1, for which the only allowable mileage is May-July. If you will not be working before August 1, please submit your mileage before you leave for the summer.
Mileage accrued this school year, prior to July 1, cannot be submitted with the November 1 submission.
Submission Due - Date Allowable Dates
August 1, 2018 - May to July
November 1, 2018 - July to October
EOY Procedures
Caseload Updates
On EasyIEP - update your caseload to include only your ACTIVE students & remove PT Services from any exited students
Submit any last minute caseload changes to Sherri via email or at EOY meeting
Evals & Re-evals – enter on SP by EOY (be sure to include eval date)
Equipment Updates & Organization
Submit database updates to Sherri by June 11th
Submit Considerations for Summer Loan by May 31st
Report any hi-lo tables repairs needed on Google Drive by EOY
Enter all summer equipment transport request on SP by EOY
Summer Programs
Know any PT students going to ESY or a summer program? Update 2018 Student Summer Program list on Google Drive
- Complete transition letters (June Letters) by May 31st
- Collaborate with therapist at 18-19 school to determine equipment needs and accessibility (e.g. modified restroom, school access)
- Report accessibility concerns for new schools on Google Drive ASAP
- Update August transition letters for MS/HS mobility impaired students on SP
Student Documentation/Files
Complete all service logs on EasyIEP (or SuccessEd for 504 students) by EOY (before Blackout on June 16th)
Update all POCs (exceptions - 504 & RSSD)
Complete progress notes for Reporting Period 4 (end of quarter June 8)
Update student folders on SP
Update all Student Information Sheets and store in student specific folder on SP by EOY/SOY
Staff Training Forms
Update Staff Training Logs in SP & file hard copies at Smith/Metro
Submit all signed Mechanical Restraint forms to Ebony at Smith
My Talent
Update and sign off on self-assessment and submit evidence for EOY assessment
Complete EOY PDP by May 25th
Sign off of EOY PDP/assessment at EOY meeting
Odds & Ends
Submit Summer Loan Agreement for Mobile Devices for CMS laptop - place in folder on Lisa Johnson’s door by EOY
Report changes in contact information to Sherri by EOY meeting
Mileage Submitted via Lawson by Aug 1st
Complete and submit your EOY PT Survey (via Google forms) two working days prior to your EOY meeting
Reminders
- For last minute absences, be sure to email our EC secretary, Sylvia Johnson (sylvia1.jackson@cms.k12.nc.us) & Sherri and to submit an absence form upon your return.
- Any requests for conferences or annual leave must be submitted to Sylvia well in advance to allow time for approval. Be sure to email Sherri and mark on your calendar.
- Check out EC updates on the Exceptional Children Homepage.
- Mileage is due on August 1st. Submit via Lawson Self-Service with the department code of 2 796801 5210 339. For destinations other than school locations, please include the address.
- For links to previous newsletters click HERE - CMS PT Newsletters Links.
CMS Exceptional Children
Vision: Programs for Exceptional Children positively impact academic and social outcomes for students with disabilities so they can be productive citizens.
Physical Therapy Services at Smith Family Center
Email: sherri.gordon@cms.k12.nc.us
Website: http://my.cms.k12.nc.us/departments/exceptionalchildren/Pages/PhysicalTherapy.aspx
Location: 1600 Tyvola Road, Charlotte, NC, United States
Phone: (980) 343-2237