Minutes of SLANZA Auckland 2013
Annual General meeting
The Minutes held at 5.00pm on Wednesday 29th May 2013 at Freeman’s Bay Primary school.
Minutes of the SLANZAK Annual General Meeting held at 5.00pm on Wednesday 29th May 2013 at Freeman’s Bay Primary school.
Meeting opened at 5.00pm
Present: Bharathi Char (Baradene College), Ethel Colohan (Alfriston College), Rachel Crewe (Botany Downs Secondary College), Robin Dixon (Book Protection), Dorothy Dowgray (Grey Lynn primary), Hilary Forber (Murray’s Bay school), Nova Gibson (Massey Primary school), Merle Gin (Epsom Girls’ Grammar), Liz Hamilton (Grey Lynn Primary school), Kaaren Hirst (St Mary’s College), Karen Leahy (Kelston Boys’ High), Pamela Lilley (Sir Edmund Hillary Collegiate), Veronica McLeod (Titirangi primary school) Fiona Mackie (St Cuthbert’s College), Karen Monk (Saint Kentigern Girls’ school), Vicki Munro (Marina View school), Sharda Patel (Western Springs College), Lorie Pushton (Marist College), Anne Rolinson (Aorere College), Dale Tiffin (Freeman’s Bay Primary school), Sandrea Ware (Albany JHS), Trish Webster (Rangitoto College), Tracy Westall (Diocesan school for girls),
Apologies: Elizabeth Atkinson, Chrissie Blair, Catherine Buckley, Michelle Coombridge, Anthea Hamlet, Jackie Hawthorne, Corinne Hinton, Lois Jamieson, Pauline McCowan, Stephanie Mayne, Kathy Sanders, Angela Soutar, Lynette O’Loughlin, Josephine Paine, Jeanette Peachey, Lynn Walker, Pam Waters,
Welcome: Kaaren Hirst, Auckland Convener, welcomed everyone to the meeting
Fiona Mackie spoke to the group, promoted the July SLANZA conference and urged those members not going to sign up to twitter to follow the tweets. Hashtag = #slanza13. The tweets will be archived on the SLANZA website. The executive is currently running through the Connected Librarian online learning module, to support the participants. Fiona has had a meeting with LIANZA, and other library associations about closer links between groups, and brought up PD costs and what is available. Fiona has told LIANZA that it is too expensive for school librarians to attend the LIANZA conference and other PD that they offer. Hopefully at the 2014 LIANZA conference there will be a day for school librarians with a reduced rate.
Karen Leahy requested Fiona to lobby National Library about the costs of their courses, (many have tripled in price)
Fiona stated that all National Library staff are on fixed term contracts only. Lisa Oldham from National Library is also leaving very soon.
Members are requested to provide personal email addresses for their SLANZA memberships as it is difficult to find members when they move schools.
Previous minutes: The minutes of the 2012 meeting were made available to all members to read.
Moved as correct by Tracy Westall, seconded by Merle Gin, passed.
Treasurers’ report: Prepared by our interim treasurer Pam Lilley, the official accounts are still at the auditors. Fiona stated that the auditor has been contacted to try to speed up the return. The new Executive Administrator is hoping to devise a template
Opening balance $791.55
Income: $1395.00
Expenditure: $1439.96
Closing balance: $746.59
Anne Rolinson requested that a vote of thanks be made to both Anthea Hamlet and Pam Lilley
Moved Anne Rolinson, and seconded by Fiona Mackie
Moved that the report be accepted: Karen Leahy and seconded by Lori Pushton
Convener’s report: Delivered by Kaaren Hirst.
Resignations from the committee (last year) were acknowledged - Veronica McLeod was presented with a Koha for her hard work. Anthea Hamlet resigned in February as she has retired to live in Dargaville. Unfortunately she wasn’t able to be present at the AGM. Karen Monk was thanked again as she was present at the meeting. Kaaren Hirst indicated that she is stepping down from the committee after this meeting.
Moved that the convener’s report be accepted: Kaaren Hirst, seconded by Karen Leahy.
Anne Rolinson responded and thanked Kaaren Hirst for all her hard work on the SLANZAK committee.
Fiona requested that the convener’s report and treasurer’s report be circulated to members.
Nominations for Auckland committee: Fiona called for nominations from the floor, two new committee members who weren’t present but had indicated their interest prior to the meeting were elected onto the committee. They are Corinne Hinton and Angela Soutar. Melanie McVeigh is on parental leave until March 2014.
General business: No new business
Meeting closed at: 5.34pm
Current committee contacts
Elizabeth Atkinson (Avondale College) zate@avcol.school.nz
Bharathi Char (Baradene College) bchar@baradene.school.nz
Anne Rolinson (Aorere College) arolinson@aorere.ac.nz
Karen Leahy (Kelston Boys’ High) k.leahy@kbhs.school.nz
Pamela Lilley (Sir Edmund Hillary Collegiate) plilley@sehc.school.nz
Lori Pushton (Marist College) l.pushon@maristcollege.school.nz
Dale Tiffin (Freeman’s Bay School) dalet@freemansbay.school.nz
Tracy Westall (Diocesan School for Girls) twestall@diocesan.school.nz
Trish Webster (Rangitoto College) trish.webster@rangitoto.school.nz
Financial statement and Convener’s report attached below
Convenors Report to the SLANZAK AGM, 29 May 2013
Welcome, Haere Mai, and Talofa everybody to the SLANZAK AGM for 2013. I would like to also acknowledge all those who were unable to be present today. Of particular note are Elizabeth Atkinson, a committee member, and Anthea Hamlet, who has resigned as a committee member during the year. I would like to thank National Library for the on-going support that happens behind the scenes throughout the year.
Special thanks to Warick Ashton of Book Protection Ltd for the sponsorship that enables us to provide professional development at an affordable cost to our members. Thanks also go out to the bookshops “Time Out”, Paper Plus Glenfield and University Bookshop for the opportunities they have given to members to purchase during the year; their time and effort is greatly appreciated. Also thank you to Jackie Millar for coming today to enable to meet her, purchase and discuss our resourcing needs.
As a committee we see our role as providing professional development opportunities to our members and advocating the role of school libraries within our region. We have been pleased with the numbers of members who have given of their time to come to seminars in their personal time and applaud the decision taken to attend. Discussions and evaluation continue about suitability of timing and venue of events always having in mind the difficulties that our members face particularly from a transport point of view.
We have continued to develop the wiki to allow easy access to the minutes and financial records of the Region. I am sure a decision will be made about access later this year. The intention as indicated last year is to also have a calendar that indicates Boks to help members with their revalidation.
Achievements
The Committee continue to have as their focus the provision of a variety of professional development and skills building opportunities to support our members. A solid mix of big and small has meant that we are able to cater to a diversity of needs. Sadly although we have had success with small workshops throughout the Region the Committee has conceded to the evidence of attendance that bigger seminars are better suited to be held in the Central City environs.
The Committee has been pleased to present the following:
· 29 August – Back to basics: Unravelling the why and how of Budget, Stocktake, and Reporting. Presented by Pamela Lilley, Trish Webster and Kaaren Hirst respectively. Held at St Mary’s College, Ponsonby. This was well attended with many notes being taken.
· 21 November – Paula Green was the guest speaker at our Christmas Event. Held at Diocesan School for Girls.
· 23 March – Social Media and the library, and Professional use of social media and you. Presented by Julia Smith and Esther Casey respectively. Held at Baradene College.
The Committee has been pleased to support the following:
· Book repair workshops run by Robin Dixon, Book Protection Ltd. This has proved to be a valuable opportunity to develop members’ skills.
· Revalidation workshop presented by Sanya Baker.
· Oliver Stocktake/End of year training.
Don’t forget to keep the suggestions coming forward. The Committee does monitor the list serves to discover areas of interest to school library teams and keeps their findings in mind when putting seminars together. As always there is a mix of high interest and speciality events to try and cater for the diverse needs of the members.
As indicated last year there are many other avenues open to school library team members to obtain professional development. Events such as Go West Writers Festival, Auckland Writers Festival, and Storylines Festivals provide these opportunities. It is wonderful to hear authors talk and engage in discussion about reading and literacy, and our students appreciate the fact we can talk with knowledge about their favourite authors.
Please remember to seek help and information to aid you in your job from your local committee, the SLANZA website (http://www.slanza.org.nz), and the National Library Advisors (http://natlib.govt.nz/schools ).
Please remember to nominate members for the SLANZA Life Time Awards and other awards also offered by the National Executive of SLANZA. We had a disappointing response of applications for the registration funding for the Conference to be held in Wellington in July. This is an excellent opportunity to gain professional development and is a great subsidy when looking at funding. I would encourage members to plan for the next conference and have discussions with their Senior Management Teams about this opportunity.
Resignations from Committee
It was with regret that we accepted the resignations of Veronica McLeod and Anthea Hamlet.
Veronica was a welcome addition to our committee when she joined and it was great to see her grow in the role. Our first introduction to her was when she won the free registration to attend Conference in 2005. Her input about primary schools was invaluable and her willingness to take on the responsibility of organising name tags events was much appreciated.
Anthea resigned in February after many years of liaising with the committee and latterly being a member of the committee in her capacity as a National Library Advisor. She has always had a keen interest in our libraries and a great understanding of the opportunities and pressures that we face. The finances have been in her capable hands for a few years and have now been handed over. She is enjoying her retirement in Dargaville and making contact with Lisa Salter of Te Tai Tokerau to help with SLANZA in that region.
As with most farewells the words spoken really don’t do justice to the commitment of personal time and their considerable skills that each of these people has given or used during their time on our committee. We wish both of them well in their new endeavours and look forward to seeking them at events in the future.
Thanks to regional committee
This group of women work tirelessly to bring the best possible opportunities and professional development to our members.
Bharathi Char, NE Representative
Trish Webster, Secretary
Pamela Lilley, Treasurer
Tracy Westall, Registrations and Membership
Karen Leahy, Catering
Anne Rolinson, Pastoral
Dale Tifflin
Lori Pushon
Elizabeth Atkinson
We enjoy our work and always welcome more members as there are a number of initiatives that we have not begun that need to be implemented.
Lastly I have enjoyed my time on this committee, but am stepping down to make way for people with more energy to take the organisation in this region forward. I have made some great friends, met so many people and learnt so much that I can highly recommend being part of this awesome group.
For the Committee,
Kaaren Hirst,
Convenor, SLANZAK.
SLANZA REGIONAL FINANCIAL STATEMENTS - YTD (30 May 2013)
Annual General Meeting 29th May 2013
Regional Area: Auckland
Opening Balance 01/05/2012
$791.55
INCOME to 30/05/2013
Sponsorship- Book Protection Ltd
Event Registration
350.00
Grants
Donations
45.00
Bank Interest - Current Account:
NE Grant
850.00
Other - please specify
150.00
Income - Total to 30/05/2013
$1395.00
EXPENDITURE to 30/05/2013
RWT Tax on interest from Bank
Postage & Stationery
Travel costs
Accommodation
Professional Development:
Venue / Equipment
Guest Speaker
1027.41
Catering
163.57
Subscriptions
Miscellaneous - Gifts
92.98
Other
150.00
Bank fee
6.00
Expenditure - Total to 30/5/2013
$1439.96
Reconciliation
Opening balance
Plus income
Minus expenditure
791.55
1395.00
1439.96
Closing Balance 30/05/2013
$746.59