Employee Service Center

Updated to Include Leave Balances

Introducing the Employee Service Center

The Employee Service Center in TEAMS gives you the ability to view your employee account information Absence Reporting, viewing Timecards, Payroll Information and Travel Requests. Use the ESC Homepage to access the tabs below.
Big image

How to Access the Employee Service Center Homepage

Open Google Chrome and navigate to the GCCISD Homepage. Click the TEAMS Employee link and open the TEAMS Employee Service Center under Login Pages.


Log in with your District network user ID and password.

My Personal Information

Opening the My Personal Information tab will open to the Personal Information tab at the top of the page. To update any of the information, click on the tab at the top: Phone Numbers, Email Address, Emergency Contact, or My Priority Settings.
Big image

My Leave Balances

Leave Balances

Leave Balances tab - to view leave balances and activity. Leave balances presented, show your cumulative leave balance in hours.


  • Beginning Balance is what was carried over from the previous year on the first day of your assignment.
  • Earned is the cumulative time earned from assignment start date to last payroll run.
  • Absence is the total number of hours taken through last pay period end date.
  • Adjusted is a hyperlink to details of any adjustments made to your leave balances.
  • Current Balance is your leave balance as of the last date of the prior pay period.
  • Pending Absences is any absences that have been approved but have not yet been included in the latest payroll run.
  • Units are the increments of time in which leave balance is displayed, in hours.



View Details Tab - to view paystub leave summary for leave code type.

  • Select leave code name and click 'View Details'.
  • Select 'From Date' from dropdown (pay period end date).
  • Select 'To Date' by clicking on calendar icon and selecting date.
  • Click Calculate.




Absence Tab - To search or locate a specific absence or group of absences.


  • Absence Search - Select Absence Reason, click on calendar icon and select Start Date and repeat for End Date of search range. Click Search.
  • Use filters to filter by Absence Reason Code, Date of Absence, Charged Hours, Leave Code or date Processed in Payroll. Select column, click dropdown and select criteria. The results will filter all of the selected criteria. To remove filter, click dropdown and the select blank row.
Big image

My Absence Reporting

This is where you will report time off.


  • Click the My Absence tab
  • Click on the Work Day link on the date of the absence.


The Absence Detail screen opens.


  • Enter the Start of Absence date or select calendar and select date.
  • If absence is multiple days, enter End of Absence date.
  • Select Absence Reason from dropdown.


Substitute Details - this only appears for staff requiring a substitute


  • Enter From time
  • Enter To time
  • Enter length of
  • Have you pre-arranged a substitute? Yes or No
  • Substitute Required? Yes or No



The My Favorites tab allows teachers to add specific substitutes as favorites.


  • Enter Substitute ID or Search for substitute by Name.
  • Highlight name and click Select.
  • Click ADD to add as a favorite.



Buttons:


  • Submit - enters absence and begins the search for substitute if applicable.
  • Clear - clears all fields so you can start over.
  • Attachment - allows employee to upload supporting documentation such as jury duty form or doctor's excuse.
Big image

Complete the Absence Detail

Complete the Abscense Detail fields.


  • Start of Absence
  • End of Absence
  • Reason
  • Hours

Click Attachment to attach any documentation such as a note from the doctor when required or other supporting documentation.


Click Submit to enter the absence.


Once entered, you will be able to view and approve that it is correct the absence in My Timesheets.

Big image

My Time Card

Click the My Time Card tab to view actual clock in and out times and past time card data.


  • Verify time daily
  • Notify your time keeper (editor) if there is a missed punch or a change needs to be made
  • Click Approve to verify that everything is correct
  • Your time keeper (editor) will verify and create a time card.
  • The punch is then available for your principal/manager (approver) to approve


Click Time Card Approval Documentation to view detailed information regarding editing and approving timecards.

Big image

My Employee Records

My Employee Records Display:


  • Certifications - Lists certiications that are on file with HR
  • Work Experience - Lists work experience with the District
  • My Employee Transfer - How to apply for another job within the District

How to Request An Employee Transfer

  1. Click My Employee Transfer Request on the My Employee Records tab
  2. Select the desired Job Category
  3. Click on the Complete the Abscense Detail fields.

    tab and complete fields

  4. Click the Personal Records tab and complete fields
  5. Click Submit to process transfer request
Big image

My Payroll Information

TEAMS allows you to View or edit payroll information by clicking these links:


  • My W-4
  • My Proposed W-4 - used to see how proposed changes affect your check
  • My Direct Deposit - view or change existing direct deposit information
Big image

My Travel

Now you can complete and submit travel requests from TEAMS. Click My Travel and the tab opens to the New Request tab.


When to use TEAMS Travel Request:

  • When there is a registration fee to be paid.
  • When there is no registration fee but meals, lodging and/or mileage reimbursement.

Do not use TEAMS Travel Request for MILEAGE ONLY. (Mileage is entered as an Employee Reimbursement in TEAMS).

Click New Request to open that window.






For detail informaiton click Travel Request Documentation.