Office of School Finance
February 4, 2020
FY 2021 Indirect Cost Rates
The Office of School Finance is accepting applications from local education agencies (LEAs) eligible to receive FY 2021 indirect cost rates. Entities, including school corporations and charter schools, that provided Form 9 financial information for FY 2019 are eligible to receive a restricted and an unrestricted indirect cost rate for FY 2021. New charter schools are eligible to apply but will be subject to the median rate.
If an LEA chooses to apply, the following must be emailed to icr@doe.in.gov:
- A signed Indirect Cost Rate Application
- A signed local education agency Delegation Agreement
- A copy of the most recent organization chart
- FY 2019 Terminal Leave, Capitalized Equipment, and Subaward/Subcontract schedules
The application window will open February 4 and close March 31.
When the indirect cost rates are available for release, the Office of School Finance will send an announcement that the rates are available in DOE Online.
If you have questions regarding this memorandum, please contact us at icr@doe.in.gov.
Form 9 Update
Form 9 Troubleshooting
Subawards? Subcontracts?
Supplemental Schedules Character Limits and Formatting
Terminal Leave
- Character limit in column A of 25
- Character limit in column B of 20
- All cells in columns H and I must have an amount (use 0 if no amount)
- No commas
Subawards/Subcontracts
- Character limit in column A of 25
- No commas
Capitalized Equipment
- Character limit in column A of 25
- No commas
Make sure you save the file as "General" format EXCEPT for dates. Save date columns as "Short Date".
* Object Codes 742 & 655 *
Please see the updated definition of object codes 742 and 655.
742 – Software eligible for capitalization (developed in-house)
Internally developed software used for educational or administrative purposes.
655 – Supplies- technology related that does not qualify for capitalization
Supplies that are typically used in conjunction with technology-related hardware as well as licensed software. Some examples are CDs, flash or jump drives, copiers, parallel cables, and monitor stands. Laptops, E-readers, including Kindles, and iPads that fall below capitalization thresholds should be reported here as well. Research material licenses should be coded under object 530.
*Account 45500*
The following webinar demonstrates how to view your Form 9 submission file in excel
Summer School Estimates
The window to submit the Estimated Instructional Costs Report and List of Courses for Summer School 2020 will open on February 5. Please see this memo for information regarding eligible courses, important dates, and financial provisions. Detailed information about the summer school program and how to report is included in Summer School 101. If you have questions, please contact Kathryn Roth or Melissa Ambre.
FY 2020 Indirect Cost Rates
FY 2020 Indirect Cost Rates are now available in DOE Online for LEAs that applied for a rate. To locate the rates, please refer to the “Indirect Costs” tab located at the top of your Form 9 dashboard. The rates are applicable for the period of July 1, 2019 through June 30, 2020.
If you have questions regarding a rate, please email ICR@doe.in.gov.
Unassigned Funds
IN K-12 State Tuition Support Annual Report 2019
The Office of School Finance has released an updated IN K-12 State Tuition Support Annual Report 2019. The report provides an overview of the state tuition support formula from FY 2014 through FY 2019 and can be found in Moodle Finance under Reports. If you have any questions regarding the report, please contact Melissa Ambre.
Supplemental Financial Reporting
Deadline: July 31
Form 9 - Descriptive Listing Report
The Form 9 Descriptive Listing Report is continuing to experience a system issue. The other Form 9 reports are still running without errors. We are working with our developers to get the report running again as soon as possible. An announcement will be released through the Moodle as soon as the descriptive listings report is working again. Thank you for your patience.