SLP Superintendent's Newsletter
Week of May 13, 2019/May 20, 2019
UPCOMING EVENTS
State Superintendent Weekly Highlights Calendar of Events
SUPERINTENDENT PATRICK JENKINS
Quote for the Week
-Winston Churchill
Happy Teacher Appreciation Week!
NEW- Acadiana Center for the Arts
Dear Principals and Arts Liaisons,
In its first year of partnership with the St. Landry Parish School System, the Acadiana Center for the Arts coordinated a Touring Arts Program and a Teaching Artist Program for the district. To assess the services and improve future collaboration, the partners seek your input via the following survey.
This survey should take only about 10 minutes to complete. Please respond no later than Friday, May 17.
Completion by this date will give you the option to enter a drawing for fun prizes, including a $200 Visa gift card, a spa gift card, a dinner and a movie package and tickets to a show at the AcA.
Whether you used the programs or not, your candid answers are valuable to us!
Click the link to begin. https://acadiana.typeform.com/to/JxrNX1
Thanks for your help! It was a pleasure working with you this year and we look forward to working with you again next year!
Bree Sargent
NEW: Compass Evaluator Training
Also, all Compass evaluators must be re-certified each year. The department is currently working on a shortened version of the training for re-certification purposes.
New: Department Names 2019 Teacher and Principal of the Year Semi-Finalists
DIRECTOR OF CURRICULUM - ANGELA CASSIMERE
Reminder: 2018-2019 Teacher Roster Verification for VAM
Rosters will be available for the following teachers to verify for accuracy:
· Grades 4 – 8 ELA, Mathematics, and Social Studies
· All grades—Algebra I, Geometry, English I, and English II (English II teachers will receive VAM results)
· Science rosters will not be available for verification in the CVR.
The data in CVR will be used to calculate a teacher’s VAM score even if the teacher and/or the principal do not verify the roster. Therefore, it is imperative that each teacher and principal take the time necessary to review the class rosters in CVR.
May 6 - May 17: CVR open for roster verification
● This process is required and allows teachers and principals the ability to verify and correct records for specific courses and students.
An updated user guide for CVR is now available. Please let me know if you have any questions.
New: Release of 2019 Teacher Leader Session List and App
View the Summit Overview for event details.
DIRECTOR OF FINANCE - TRESSA MILLER
Reminders
1. Fixed Assets- End-of-year inventory counts are due May 31st to Charlie Latiolais. Please submit an inventory form for each room on your campus signed by the employee, verification form signed by the principal/administrator, and staff roster. A copy of all documents should be scanned and kept by your Fixed Asset Contact and originals forwarded to Charlie.
2. Monthly Bookkeeping Reports – should be reviewed by principals monthly, approved and submitted to Angie Marks monthly. Reports are due by the 15th of the month. Please make sure all reports have been submitted to date and June 30th reports are submitted by 7/15/19.
3. EPES access- Principals and bookkeepers have separate logins to EPES. Please email Angie Marks for help logging into your Principal account if you have not already done so.
4. Please make sure your staff is using the proper forms to document receipts of money and expenses.
· A Request for Withdrawal form is needed for all expenses. This should include the principal and staff member signature with details of purchase. Invoice should be attached.
· Deposit Form is needed for all deposits. This should agree to the receipts issued. Teacher collection logs and ticket reconciliation forms should also be attached.
· Fund raiser forms are needed for all fund raisers. The top portion should be filled out prior to the fundraiser, signed by the principal and submitted to Angie. The bottom portion is filled out after the event. All correspondence that went out to parents, students and staff should be attached as well as backup for all the receipts and expenses. Each fundraiser should have its own account and all activity should be recorded in that one account so you can determine the results.
· All money received should have ample support. For grants and donations received, you need to keep a file showing what those funds can be used for based on the paperwork received with the proceeds.
· For all funds received, you should have a clear paper trail of when the funds were received, how they can be used and what they were used for.
5. Please make sure groups are only spending funds that are already available in their student activity accounts. The Account Balance should be included on the Request for Withdrawal of Funds form to assist in this process. There should be no negative balances at the end of the fiscal year.
6. All Registration Fees should be coded to account 10011 as well as all related expenses.
DIRECTOR OF TITLE 1 - SCOTT CHAMPAGNE
1. Principals of Title I schools are responsible for uploading Title I documentation into their school’s Title I Folder by the deadlines as indicated in the Title I Part A Schoolwide Programs Handbook, pages 12-13.
2. Principals of Title I schools are required to upload their monthly School Improvement Meeting minutes as well as sign-in sheets into their school’s Title I Folder.
3. Title I schools must maintain all Title I documentation for a period of five years.
4. Stipend forms (Originals signed in blue) are due to the Director of Federal Programs no later than by the 5th of the preceding month that the work was completed.
5. Please be reminded that an evaluation of your school’s Schoolwide School Improvement Plan must be completed and uploaded prior to June 15, 2019. It is strongly recommended that this occur during the scheduled School Improvement Meeting in May. Minutes should reflect the evaluation.
6. All schools will be receiving Title IV surveys soon to complete regarding the school’s utilization of Title IV funds for STEM as well as Safety. In addition, music and band teachers will be receiving Title IV surveys to address the impact of Title IV funding on their music and band programs during the 2018-2019 school year.
7. Principals are responsible for all Fixed Asset items on their campus. Please be reminded to complete your End-of-the-Year Fixed Asset Inventory prior to your staff leaving for the summer. Upon the completion of the inventory, please submit your school’s updated inventory to Mrs. Latiolais. As all of you are aware, we no longer require school’s to maintain two separate Fixed Asset Inventories (Title I Fixed Asset Inventory and School Fixed Asset Inventory). Your school’s Fixed Asset Inventory should include all fixed asset items. During the past two years, a tremendous amount of technology and band instruments have been purchased by schools and the district.
DIRECTOR OF PREK PROGRAMS/HEAD START - JUNE INHERN
Reminder: Leader in Me Applications
“Leader In Me” applications are now being taken for the 2019-20 school year. Four elementary schools will be selected to participate next year.
If you are interested in placing an application, please contact June Inhern at 948-3657 Ext. 10269.
SUPERVISOR OF STEAM - THERESE ELLENDER, Ed.D.
New: Advanced Placement Professional Development
Reminder: Quest for Success Super Summer Institute Training
● Calcasieu: June 10-14
● Bossier: July 15-19
● Livingston: July 22-26
● New Orleans: July 22-26
Reminder: Scholarship Opportunity for JAG-LA Students
Reminders:
1. Teachers attending SSI must register, pay the registration, and submit a travel request to my office. Teachers will be reimbursed after they attend training.
2. Schools may teach Journey to Careers in the 2019-20 school year but starting with the 2020-21 school year ONLY Quest may be taught and the teacher MUST have attended state department training.
3. Principals should add credentials to their check-out list for end-of-the-year.
4. Middle schools may submit credentials to my office for upload.
5. Robotics kits may be purchased with Title IV and tablets & Nooks with Title I, see me or Mr. Champagne.
*Carl Perkins audit findings were sent out. Pictures should be sent by the end of March and at one time. If you are having trouble completing the required corrections please let me know asap.
Reminder: Free Access to Virtual AP Exam Study Sessions
The National Math and Science Initiative (NMSI) has agreed to allow Louisiana teachers and students free access to its virtual AP exam study sessions. The study sessions will broadcast during the hours of 4:00 pm to 7:00 pm through the months of March and April. The purpose of the study sessions is to highlight and review key topics in preparation for the May 2019 AP exams. If you are interested in attending an in-person Eng. Lang and/ or Eng. Lit session, please contact Taylor Bunn at Tbunn@nms.org for more information.
*Download the attached document to gain access.
Reminder: 2019 Super Summer Institute
● Lafourche: June 10-15
● Calcasieu: June 10-15
● Bossier: July 15-19
● Livingston: July 22-26
● New Orleans: July 22-26
● Operation Spark: July 15-26
● NEMSA: May 6-July 19 (check registration for details)
DIRECTOR OF OPERATIONS - CLAUDIA BLANCHARD
1 Safety precautions should be exercised at all times throughout your campus.
2. Custodians are reminded to monitor all lawn care equipment and make sure it is cleaned after each use. A maintenance log must be kept on all equipment: oil change, grease change, air filter or fuel filter. Please take advantage of nice weather this week and cut and weed eater grass. Round up will be issued out beginning April 1 and use must be documented.
3. Submit lighting concerns in classrooms before testing begins.
4. Schools will be responsible for billing when contacting vendors directly for work or services provided at your site.
5 Submit requests for A/C needs beyond the regular school day for end of the year academic programs, graduation, or extracurricular activities to Geneva Lemon.
8. Summer is a good time for cleaning projects in and around your school campus to prepare for the opening of the 2019-2020 school year. Begin planning now!!
9. Conserve energy whenever possible.
10. Gutters should be checked and all debris should be removed to avoid damages to roofs.
11. All Accident Reports should be submitted to Rachel Richard.
12. All Field Trip requests should be submitted to Angela Cassimere.
SUPERVISOR OF CHILD WELFARE AND ATTENDANCE JEROME ROBINSON
SUPERVISOR OF TRANSPORTATION - MILTON BATISTE
SUPERVISOR OF PERSONNEL - MATTHEW SCRUGGINS
Reminder: Teacher Leader Advisor (TLA) Applications Now Open
Reminder: Important Changes to Educator Certification Applications
● Use Teach LA Live! to submit both applications and questions to the Certification Team.
● While school system leaders may contact the Certification Team at any time at certification@la.gov, they may schedule office hours in the online portal for a guaranteed time to discuss specific certification questions.
○ Please include name and contact number when scheduling.
To increase efficiency, the Department will no longer accept paper applications after May 1.
1. Where possible, please finalize evaluations on CIS on or before May 24, 2019.
2. Reminder: In the event an observation is scored ineffective or a final evaluation rating is ineffective, please notify me immediately so that we can begin to plan intensive assistance.
3. CVR – please be accurate in completing this process, as this impacts final evaulations.
4. REMINDER: Annual Leave days in excess of one’s CAP must be used before July 1st. Please remind all 12 month employees and plan accordingly.
5. The deadline for submitting a transfer request for the ensuing school session is July 16, 2018. Requests are to be submitted to my office via email. Please remind/inform employees!
6. All support personnel must have a self-evaluation and an evaluation completed annually and kept on file at the base site. A copy must be forwarded to the central office personnel file only if the evaluation is unsatisfactory.
Reminder: Important Changes to Educator Certification Applications
● Use Teach LA Live! to submit both applications and questions to the certification team
● Schedule office hours in the online portal for specific certification questions
○ Speak with a Certification Specialist during office hours -- this is for personnel directors and/or administrative staff only ○ Please include name and contact number when scheduling To increase efficiency, the Department will no longer accept paper applications after May 1.
SUPERVISOR OF SECONDARY ED - SPENCER ARNAUD
SUPERVISOR OF INSTRUCTION, SCHOOL CHOICE, & SCHOOL IMPROVEMENT- TRINA PRESTON
New: Parent Guides to the ELPT and LEAP Connect Student Reports
Assessment Development Educator Review
● Rangefinding for LEAP 2025 math, science, and social studies
● Item Content and Bias Review - LEAP 2025 math and LEAP Connect
● Alignment Review - LEAP 2025 math and ELA (includes Passage Review)
● Standard Setting - LEAP 2025 science
Committee members may review newly developed test items, provide guidance on scoring student responses to constructed-response and extended-response test items, or help determine cut scores for the new science tests. Participants can see the built-in mechanisms which ensure the development of high-quality assessments and ensure that tests are aligned to the standards, appropriate for the grade or course, and appropriate for Louisiana students. Additionally, the educators that do this work learn how to better use assessments in their classrooms or school systems. Access Assessment Development Educator Review Committees in the Assessment Guidance Library to learn specific information about the committees, convening dates and locations, travel and reimbursement information, and to apply to participate.
SUPERVISOR OF TECHNOLOGY-BYRON WIMBERLEY
INSTRUCTIONAL TECHNOLOGY FACILITATOR/WEBMASTER TRICIA FONTENOT
Principals' E-Binder
Login Credentials:
Username: slpsb
Password: principals
*Send me an email if there is something specific that you would like included in the e-binder.
End of Year Forms
BRENT BOUDREAUX - SAFETY
Facility Safety Audit Sign Up
Please click on “Fill Out Form” and complete a brief survey and make sure you click the link to the calendar to secure your appointment. Please keep in mind that you can change the weekly view in the calendar by clicking on the blue arrows in the upper left corner.
Thank you for creating an appointment and taking a brief survey. Please take a moment and answer a few questions. There are links to choose an appointment time throughout the survey. At the end of the survey you will receive a list of audit objectives. You can also choose any area of concern. SIGN UP!
ALVADO WILLIS - IEP FACILITATOR
SYLVIA BROWN-LEAD NURSE/HEAD START HEALTH MANAGER
HELEN ROBINSON - SUPERVISOR OF CHILD NUTRITION
TITLE I PARENT AND FAMILY ENGAGEMENT COORDINATOR PAT MASON-GUILLORY
PERSONNEL FACILITATOR - GLORIA MALBROUGH
ASSISTANT SUPERINTENDENT - JOSEPH CASSIMERE
SUPERVISOR OF ELEMENTARY ED – SCOTT MOREAU
PBIS/504 FACILITATOR- TONIA EAGLIN
Submitting Content for Administrative Reminders
Email: TOF9686@SLP.K12.LA.US
Website: www.slp.k12.la.us
Location: 1013 E. Creswell Lane, Opelousas, LA 70571
Phone: 337.948.3657