Email Tips For Students!

Our To Do List:

Your RCS Email:

(username)@student.rcschools.net

Go to RHS website and click on employee email.

Elements of Email Etiquette

  • Basics
  • Tone
  • Attachments
  • Complaints
  • Good topics for email
  • Bad topics for email

  • The Basics

  • When mailing a teacher, ALWAYS include your full name, class period
  • Include your class and what the email is specifically regarding in the subject
  • Example: John Smith - 7th Period - Personal Finance
  • Always a good idea to put your name and class period and assignment name or topic in subject line.
  • Think twice about whether or not the content of your email is appropriate for virtual correspondence - once you hit Send, anyone might be able to read it
  • Try to keep the email brief (one screen length)
  • Respond to emails within the same time span you would a phone call
  • Check for spelling-then check it again, punctuation and grammar errors before clicking Send
  • Use a professional font, not decorative and a readable color (not pastels).
  • Tone

  • Write in a positive tone
  • –When I complete the assignment versus If I complete the assignment

  • Avoid using negative words
  • –Words that begin with “un, non, or ex” or end with “less”

  • Use smiles , winks ;-) and other emoji's only when appropriate
  • Use contractions to add a friendly tone
  • Attaachments

  • When you are sending attachments, include in the email the filename, what format it is in, and the version of the program
  • –Attached: “Project3ProposalHuff.doc”

  • Consider sending files in portable document format (pdf) to ensure compatibility. (anyone can open this type of file).
  • Complaints

  • You should briefly state the history of the problem to provide context for the problem
  • Explain the attempts you made previously to resolve the problem
  • Show why it is critical for the problem to be resolved by your reader
  • Offer suggestions on ways you think it can be resolved or how you are willing to help in the matter
  • Good Email Topics

  • You should email your teacher if:
  • –You have an easy question that can be answered in a paragraph or less

    –You have an assignment that you are allowed to submit via email

    Bad Email Topics/Etiquitte

  • There are some rules that it’s best to follow, such as:
  • –Don’t try to turn in an assignment through email if your teacher has specified against it

    –If you have to get an extension for an assignment, do it in person

    –Don’t bring up any topic that will require continuous conversation

    –If things become heated, there is a large risk for misunderstanding, so it’s best to talk face-to-face

    -Watch language and sarcasm. Some things just don't translate well in emails and texts.