Tuesday Teacher Tips

April 21, 2015

Backing Up Your Work to OneDrive & Syncing your Desktop Office Apps to OneDrive

End of the Year Backup

It's getting close to the end of the year, and it's time to do some computer spring cleaning. In our district we, and our students, should be moving or backing up our files from our server folders to our cloud based storage or to another backup device.

You may choose to purchase a thumb drive or for lots of files a large external hardrive that connects through your USB port and copy and paste your work into that.

For directions on how to use your OneDrive accounts to back up your work see the videos below.

How to "Bulk" Back Up Files to OneDrive

When you back up files on OneDrive, it's currently not as easy as selecting a folder and dragging it onto your OneDrive space. Instead, you have to:
  1. Create a folder in OneDrive
  2. Open the folder on your hard drive you would like to back up
  3. Click on the document you would like to save to OneDrive and drag it into your OneDrive folder

You can also "bulk" back up your files by:

  1. Clicking on the first file
  2. Pressing and hold the Shift key on your keyboard
  3. Clicking on the last file

This will highlight all the files - you can then click and drag all the files at once into the OneDrive folder.

To see how this is done, watch the video below.

Office 365 backup files

How to Save Documents from Desktop Version of Office 2013 Applications directly to your OneDrive

You can sync documents you create on the desktop version of Office 2013 applications like Word and PowerPoint directly to your OneDrive account.

To do this you have to log in to your OneDrive account through one of those applications. Watch the video below to see how that works.

In the video below, you'll learn how to log in to OneDrive through Word, create a folder, and save your document to your OneDrive cloud
Working with our KDE OneDrive account and Office 2013

Need a resource for students?

Stephanie Griffith, the librarian at HMS, put together a video to share with students. In it she uses a MacBook, but the process is still the same. Here are the directions that show them how to back up their work to their OneDrive from the initial login step.

If you're using a MacBook, check out Stephanie's Powtoon by clicking [here].
How to Save Files to OneDrive

Johnson Library

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