DCS Administrative Bulletin

October, 2015

Dear Principals and Teachers in the Archdiocese of San Francisco,

Please note that you must be logged into the password protected DCS Website in order to view the individual items included in this Administrative Bulletin.

A Prayer for Halloween

Dear Lord,

Here we are together, you and I. The leaves are falling, and the autumn holidays have begun. I see my students trick-or-treating in their minds, far away from what we are doing in the classroom. Please help me to remember:

  • Not to wrap myself up like a mummy, but to unwrap and share the gifts you have given me.

  • If I am patched together, let the resulting strength be for your good intentions.

  • Let the sight of ghosts all around remind me of your saints, who have lived through all of this before. They will help me if I ask them

Finally, Lord, help me to remember how good it is to celebrate harvest. As we enjoy you abundance, may it prepare us for the seasons to come.

Halloween Blessings,

The DCS Team

Due Dates

Please click on the button below to view the items that are due to the Department of Catholic Schools during the month of October.



Teachers are invited to register for the Fall Recertification Workshop being offered in Marin on November 4, 2015, 3:30-5:00 pm at St. Hilary School, Tiburon.

Registration is available at www.crtis.org and the registration fee is $15.00 per person. Please click here for the details of this workshops: https://www.smore.com/av3ve


Students in Grades 1-8 are to write an original essay, no longer than one page, discussing the reflections and questions provided. Essays may be hand-written or typed. For grades 1-2, drawings may be included. High School students are to write an original essay, no longer than two pages, discussing reflections and questions provided. Essays should be typed if possible.

Essays will be judged on the student’s ability to articulate his or her understanding of the issues, the message of the Catholic Church in relation to those issues, his or her own personal commitment to implementing the Church’s message and creativity.

Each individual school, religious education class, or youth group is to choose the three best essays in each grade. Please do not submit more than three essays per class per school to:

Archdiocese of San Francisco, Respect Life Program

Office of Public Policy & Social Concerns

One Peter Yorke Way, San Francisco, CA 94109

Essays should be postmarked by Tuesday, December 1, 2015.

For more information please click on the link below:



Principals and Elementary School Music Teachers/Choral Directors...please SAVE THIS DATE!: THURSDAY, MARCH 10, 2016. The 28 Annual Archdiocesan Choral Festival is happening once again at Archbishop Riordan High School. Registration materials: a flyer and registration form, can be found on our password protected website under Administration:Upcoming Events or by clicking this link: http://www.sfarchdiocese.org/catholicschoolsadministration/administration/upcoming-events

For further information, please contact Christopher Tietze at orgelchris@yahoo.com.


Pueri Cantores (AFPC) was recently accepted as a corporate partner of NCEA and offers professional development credits to school conductors whose choirs participate in its regional choral festival. Please see the flyer with the Festival Schedule by clicking on the link below:




By now, all principals should have received some feedback concerning their teacher evaluations from the 2014-2015 school year. First of all, I appreciate all of your work in giving feedback to our teachers; and the DCS is committed to providing feedback to you each year as we grow in this process. I have heard from some of you that the process and forms could be refreshed, and I agree with you, there is room for improvement. The recognition of high quality teaching is of vital importance to your school community, and we must create a system that reflects the complexity of teaching, learning, and observation. Bret and I have made a commitment to respond to your evaluation work each year. There are 16 principals who have not sent in evaluations for two of the past three years. This is simply not an acceptable practice. Bret and I will follow up with a phone conversation to each of these principals on how we can help. (It could be that some principals simply did not submit them to Ofa Po’oi. Our school visits this year will include a conversation on evaluations, your insights, and progress in completing the process for the 2015-2016 school year. Just a reminder that observation dates for evaluations and pre conference meetings should be well under way. Please include some evaluation reflection or process for your Assistant Principals. This again is a process that we need to develop with your input.


Please click on the link below to view the approved Independent Contractor List. Just a reminder that your school will need to comply with the due diligence requirements of: a) completed contract by the vendor; b) proof of liability insurance, and c) approved background check.



A new page of the website has been created for your HR work. Please let Bret know if other docs should be listed. This page is located on the password protected website under Faculty & Staff: Human Resource Documents.



Many of our schools participate in field trips, retreats and other activities that may require a Certificate of Insurance. Please request 45 to 30 days ahead of event, but no more than 120 days. Please click the link below to download a copy of the Proof of Insurance Request Form:


For more information contact Gustavo Torres at torresg@sfarch.org. If you have any specific or additional concerns, you may contact Arthur J. Gallagher & Company, specifically Madelaine Tsang at Madelaine_Tsang@ajg.com or (415) 536-8416.


Meetings have begun with David Elliot, of Renaissance Learning, to prepare for next year’s launch of the STAR assessment. The plan so far involves the training of two groups. The first is a Steering Committee who will direct the preparation roll out for next year, and the second is the training of Site Administrators/Tech leaders. I was hoping to have one Steering Committee person from each Cluster, but at least, from each county. Enedina Saucedo, our new administrative assistant, will send out a sign up Google Doc soon.

Steering Committee

Purpose: Offer guidance for the process of preparation, inclusive of site preparation and teacher training.

Meeting Dates:

· November 18, 12:00 - 2:00 p.m.

· April 1, 9:00 – 11:00 a.m

· Chancery

Site Admin/Tech Leader

Purpose: Provide feedback as to site needs in areas of test administration, inclusive of hardware and device needs.

Meeting Dates:

· April 22, 9:00 - 11:00 a.m.

· August 19, 9:00 – 11:00 a.m.

· Chancery



The Tuberculosis Prevention and Control Program strongly recommends that all Preschools and K-12 Schools in the City and County of San Francisco adopt a universal risk assessment policy for TB screening, requiring TB testing only in children with risk factors for TB infection.

TB screening is required for first entry both to Preschool and K-12 school in SF.

A signature by the child’s health provider attesting to “no risk factors for TB” should be sufficient for school entry for low risk children.

For more information, please click on the link below:



The Safe Environment Compliance forms for the 2015-2016 school year are now available on the DCS password protected website under Students:Safe Environment or by clicking the link below:


Teachers & Staff


There is a new venue alive and thriving for our Elementary PD and Curriculum Meetings that has been created by Carol Grewal and Marian Connelly. In addition to planning the logistics of our February Professional Development Day, the committee will a) edit Next Generation Science Standards with Catholic Identity themes, b) begin work on standards based report cards, c) provide input on STAR testing training and preparation for next year, and d) design a very interesting open venue for Professional Summit (Feb PD Day) 2017. Without question, a new broom has swept in a lot of innovation and inspiration. Next meeting dates: Nov 17; Jan 12; March 15, and April 19.


The Archdiocese of San Francisco is pleased to offer a program that provides partial tuition reimbursement grants for elementary and secondary school teachers and administrators.

The Archdiocese can provide grants of up to $1,950 to educators who are enrolled in credential programs, including BTSA programs, and $2,100-$2,250 for those teachers and administrators enrolled in postgraduate degree programs at accredited colleges or universities. Professional growth in the areas of school administration, Religion, Mathematics, Science, and effective use of technology in classroom instruction, are priorities for the Department of Catholic Schools. Preference will be given to grant applicants for study in these areas, and to those closest to completing their degree.

For more information, and access to applications, please click on the link below or contact Gustavo Torres at torresg@sfarch.org.




As a reminder each elementary school should begin the 2015-2016 process for the annual WCEA Catholic Identity Ongoing Review.

All documents can be found by going to our password protected website under Accreditation:Elementary Document Library or by clicking on this link: http://www.sfarchdiocese.org/catholicschoolsadministration/accreditation/elementary-document-library

Included in this section of the website, you will find the following items/documents as you outline the tasks necessary for the Catholic Identity Review:

  • WCEA Catholic Identity Ongoing Review Process
  • WCEA Catholic Identity Ongoing Review Timeline
  • WCEA Catholic Identity Ongoing Review ISL School Chart 2013-2019
  • Years III-VI Simplified Plan: Accomplishing Catholic Identity Goals 2015
  • Improving Student Learning: Catholic Identity Ongoing Review Template 2015

Instructions for completing the annual Catholic Identity Ongoing Review process are found in the documents listed above.

The Catholic Identity Ongoing Review Report is due on JUNE 30, 2016. Questions may be directed to Pamela Lyons at LyonsP@sfarchdiocese.org or 415-614-5663.

Literacy Workshop with Nancy Doyle

Thursday, Oct. 22nd, 8:30am-3pm

Chancery, One Peter Yorke Way, San Francisco, CA

This is an Archdiocesan - sponsored early literacy program, mandated in grades 1 - 3, which prepares teachers for literacy testing at the end of the year for students in the lowest reading quartile.

This workshop will present a reading intervention program designed to support literacy for all students. The program is based on proven results and research in addition to powerful classroom instruction. This program involves 30 minutes daily for the lowest five or six students in the first, second and third grade classes. The idea is to bring these students up to grade level by the end of the school year. Each participant will receive resources and model lessons.

All New and Veteran FIRST, SECOND, and THIRD GRADE teachers, resource teachers and reading specialists who did not attend the first, second or third grade workshop during the last five years should attend.

Please return registration information with payment as soon as possible.

Mail your Sign Ups and Payment to Alicia Weinman, One Peter Yorke Way, SF CA 94109


Friday, Oct. 23rd, 12-2:30pm

One Peter Yorke Way, San Francisco - 1st Floor Conference Room

Catholic School Law in Archdiocesan Schools

This is a unique opportunity for administrators, teachers and other school leaders to network and broaden your professional vision as administrators and school leaders. This meeting will discuss the topic of Catholic School Law in Archdiocesan Schools and how it applies to your role in your school. While most person avoid conflict in their professional lives, it is a fact that conflict occurs when any group of persons work together. This in-service will seek to identify the general sources of conflict, and how to manage responses and actions when conflict arises.

Please click on the link below to view the registration form.


Faith Formation Conference - "Cultivating Disciples"

Friday, Nov. 6th, 8am to Saturday, Nov. 7th, 4:30pm

5001 Great America Parkway

Santa Clara, CA

We encourage you to send your teachers to the Faith Formation Conference in November, as they present great workshops on a variety of the Catechist recertification topics. Please complete individual registration and payment information for the Conference at www.faithformationconference.com

Upon your teachers’ return from the Faith Formation Conference, please register on www.crtis.org in order to update conference registration and individual profiles for recertification topic credit.

Reboot! Live! with Chris Stefanick

Thursday, Nov. 19th, 7-9:30pm

1 Trinity Way

San Rafael, CA

Rediscover God and rediscover the life you were made for with internationally renown speaker and author, Chris Stefanick, and Catholic recording artist, Jon Niven.

Reboot! Live! is the fun, inspiring and practical experience for all (ages 12 and up), of applying the beauty and genius of the Gospel to every aspect of your life, from prayer and spirituality, to work, dating, marriage, parenting, health and more!

It’s time to start living the Life you were made for.

Tickets can be purchased through the Reboot Live website at https://reallifecatholic-hfjzq.formstack.com/forms/stisabellas.

WCEA Elementary Team Members Training

Thursday, Dec. 3rd, 3:30-5:30pm

660 Vicente Street

San Francisco, CA

There will be a mandatory training for all elementary school WCEA team members who will serve on teams scheduled for February and March 2016. All team members must attend the training.