Student Organization Fall Preview
eNews for Student Leaders and Advisors
From the Director's Desk...
Fall 2020 Preview
To all the BRAVE student leaders and advisors, let me start by saying thank you for your leadership! I know that you are eager to plan for the fall semester and I hope this update gives you some direction. The Student Activities Office has put together as much information and resources as we can, as of today.
As we navigate the next few weeks leading up to the start of the semester and into the academic year, we will continue to provide resources and support for you, your organization and your members. Be sure to continue to check your email and keep yourself up to date by visiting the University Coronavirus website.
In this Fall preview you will find a Student Organization COVID-19 resource guide, learn about Welcome Week opportunities and new marketing tools for you!
Director of Student Activities
Student Organization Essentials
Student Organization COVID-19 Resource Guide
The Student Activities Office has been working in conjunction with the Return to Campus task forces to develop guidelines and support for student organization operations. Please download the COVID-19 Resource Guide and note that changes will be made as needed. Check the date on the document for the effective date.
Campus Space Reservations
Student organizations should first consider virtual meeting options.
If a physical space is needed, student organizations should book a room through Event Services online campus scheduling system.
On campus room setups and furniture have been assessed and re-arranged based on the number of people who can safely occupy a room according to CDC and State of Illinois guidelines. The setups and furniture are not to be altered.
Table reservations in the Student Center atrium will be limited to two tables, and only one student may staff the table at a time. This limitation allows for greater physical distancing in the Atrium area.
Please be mindful to practice physical distancing at your table as much as possible. You will still pick up your table from the Student Activities Office in Michel Student Center room 28.
Student Organization renewal remains open until September 9th!
Thank you for completing the Organization Transition form by our priority deadline. If you are receiving this email you are approved or on your way to being approved for the 2020-2021 academic year.
If you are a leader in another student organization or know of a student organization that is not yet registered, please keep in mind that we will continue to accept registrations. If you are unsure of your organization's renewal status please click here! A date in the Registration Approved column indicates you have successfully completed renewal for 2020-2021.
As a reminder: Org Renewal has 2 Parts: BOLT and the online Transition Form.
Bradley Organization Leader Training (BOLT) is online! Please note, student leaders are permitted to complete the BOLT requirement on behalf of multiple student organizations. If someone completed BOLT and did not list all organizations, they can send Cara Wood an email and they do not need to retake BOLT.
All student organizations are required to have two students watching the full video, and complete the quiz at the end. Students must earn an 8/10 on the quiz to pass and earn their BOLT credit and must be a member/leader of the student organization on the roster in Presence. There is an eleventh (11th) question on the quiz, which is an open ended question to list your student organization(s). You will not be scored for this question.
Every student organization that has not completed transition will see a new banner on their Presence dashboard that says something about begin in jeopardy of being inactive. Your registration will continue to be accepted until September 9, 2020 unless you request more time.
Only current students with USER access will be able to complete the transition form. If you are unable to access the administrative dashboard for your organization please reach out to Cara Wood so access can be give.
The BOLT video can be found here! Please note you must log in with your MyBU credentials.
Note for advisors: You are welcome to watch the video as well, but will not be able to earn credit towards the two student leader requirement for the organization(s) you advise.
If you have questions about any steps of the registration process please contact Cara Wood at firstname.lastname@example.org.
Student Organization Opportunities
Support Welcome Week 2020
Welcome Week 2020 has be modified due to COVID-19. We hope that our plans still provide the campus community a fun and informative experience leading up to the start of classes.
(no-so) Late Night BU will be held on Sunday August 23, 2020 from 6pm-9pm all around campus. We are seeking event staff to help us run 20+ different events/activity stations! If your organization is interested in volunteering please click here!
Limited In-Person Student Organization Informational Sessions will be available Monday August 24 and Tuesday August 25, 2020.
If your organization is interested in hosting an in-person meet and greet please fill out the interest form while registering for the Virtual Activities Fairs. This is just a request and is not a guarantee that your organization will be approved to host an informational.
Virtual Activities Fair Registration
The Activities Fair will be held virtually this year, in four smaller fairs by organization type. The schedule is:
Sunday August 23, 2020
12:00pm-2:00pm CT: Social Fraternities and Sororities
3:00pm-5:00pm CT: Creative and Performing Arts, Special Interest, Media and Religious/Spiritual
Monday August 24, 2020
12:00pm-2:00pm CT: Academic/Honorary, Other Fraternity/Sorority Life, Professional, Service/Philanthropy
3:00pm-5:00pm CT: Club Sports, ESports, Sport Leisure, Cultural/Diversity, and Social Action/Political
Your organization category is designated on your BInvolved profile. You will be automatically assigned to the fair that matches your organization category. We will not be able to accommodate requests to change your designated activities fair date or time.
Due to capacity, we recommend no more than 2 representatives from your organization host a "table" at the virtual activities fair. There is a limit of 8 seats at each virtual table. If your organization members take up seats you will have less seats open for students to join your table and chat with you about your organization. When students "take a seat" at your table they enter a video meeting just for your table with full video, audio and chat features as well as a screen share option. These conversations are just for the students at your table. Students will be able to come and go as they please.
The primary contact listed on your activities fair registration will received a confirmation email on Friday August 21, 2020 with further details about the fair. Student Organization representatives should be prepared to log into the fair 10 minutes early to "claim their table".
SAO FlipGrid- Rep your org!
In an effort to help YOU connect with new and returning students, Student Activities has created a FlipGrid account to host Student Organization greetings.
Each organization is invited to create a 2 minute intro video to tell new and returning students about your club. You can share the purpose of your organization, past events, membership requirements (if there are any) and how to connect with you.
Each video will be approved to be published on our page.
Incoming students have also been given the opportunity to complete our new BInvolved Calculator. The calculator is a simply form to gather their interests and past activities. We will be sending personalized response emails to each student with a list of possible clubs that they should check out. Our email will include a link to our FlipGrid, so even if they didn’t match with you, this is a great way to get your name out there! Please see the FlipGrid instructions here.
Connect with Student Activities
Follow us on social media to stay connected:
Download the B Involved App today to find campus events!