Choice Weekly Update
July 5, 2019
Choice Annual Conference
The Choice Annual Conference will be held at the Indiana Government Center South on July 16 from 9 a.m. to 4 p.m. This conference gives Choice Schools the opportunity to hear from specialists in the different programs and offices of IDOE. This year's conference includes presentations from the offices of Accountability and Accreditation, Legal Affairs, English Language Learners, Data Reporting, Assessment, Attendance, Special Education, and legislative updates to the Choice Scholarship Program.
There is no cost to attend the conference, however parking and lunch will be on your own. Click here for helpful information about parking and restaurants, including printable maps. There are 80 spots remaining for the conference, click the link below to reserve your spot.
Please welcome Choice Senior Support Specialist, Brittany Elliott, to the Choice Scholarship Program team.
When entering student applications, make sure to carefully review the Summary Sign-Off Form to make sure information was entered accurately. All errors must be corrected before the application closes on September 1. Some common errors that are being found:
- Errors in entering tuition amounts
- Incorrect corporation of legal settlement reported
- Misspellings in city names
- Invalid addresses
If you receive the message, "SE Record not Found," notify ChoiceSchool@doe.in.gov. A specialist in special education will review the information to confirm the student's eligibility for special education services.
If you receive the message, "Reference ID does not match STN provided," notify ChoiceSchool@doe.in.gov. Choice Program staff will verify the information.
FERPA - It is a violation of FERPA regulation to include both the STN and student name in the same email. When corresponding with IDOE, use only the STN.
The student folder checklist was created to help make sure that all required information is collected for each student with an approved Choice application. Use of this checklist is recommended, but not required.
Nonpublic School Community - Moodle
Documents and resources for the Choice Scholarship Program are now posted in the Nonpublic School Community in Moodle for Choice Schools. To join the community, you must first set up a Moodle account. This document includes instructions on how to create an account.
The following OPTIONAL template and rubric have been created as resources for Choice Schools that have been selected by the parent/guardian as the special education service provider for eligible Choice Scholarship students. These are posted in the Nonpublic School Community, Special Education Resources:
- CSEP Template
- CSEP Rubric
Please join our Moodle community (instructions here) using the Enrollment Key “AccountabilityCommunity” to continue to have access to important information and announcements.
- The deadline to submit 2019 Attendance data is today, July 5.
- Don’t forget to submit your 2019 Graduates as soon as they receive their diplomas.
- There are still quite a few Unknowns in the 2019 cohort. Please check your cohort reports in Learning Connection (reports are NOT going away, just communities) and review the documentation in the moodle community entitled “Unknowns in the Cohort”.
STN and SPN Reports Closed for 2019
The anticipated 2019-2020 opening date for these two reports is July 8.
EM 2020 Opening Date
The anticipated 2019-2020 opening date for this report is July 8.
RECENTLY POSTED DOCUMENTS AND LAYOUTS
- DOE-EM (Enrollment and Mobility) 2020 v01.09.19
- Appendix A – Exit Codes v03.05.19
- Appendix B – Determining Accountability and Responsibility for the IEP v05.02.19
REPORTS CURRENTLY OPEN
All reports close at 4:00 p.m on the date indicated.
- DOE AT EM submitters 2019 (Attendance) – closes today
- DOE CP 2019 (Certified Positions) Period 2 – closes July 8
- DOE CC 2019 (Course Completion) Period 2 – closes July 9
- DOE GR 2019 (Graduate) – closes October 4
- IREAD Summer Retest (Grades 3-5) – Period 03 – closes July 18
- DOE EM 2019 (Real Time) – closes August 2
REPORT OPENING SOON
- DOE-DT 2019 (Dual Credit) – opens July 12
Help US Help YOU
STN Support:
- To contact HelpDesk, click this link to create a work order.
- Please provide correct email address and phone number in the work order.
- STN Support is also available by phone at 317.232.0808.
Choice Scholarship Program
Kathryn Roth, Senior Choice Specialist
David Ryan, Choice Specialist
Brittany Elliott, Choice Senior Support Specialist
Email: ChoiceSchool@doe.in.gov
Website: doe.in.gov/choice
Location: 115 West Washington Street, Indianapolis, IN, USA
Phone: 317-233-2200