Percentage of Entries to Advance to Council
20% of each category (visual arts, photography...)
In the event that there are 1-5 entries in a category, the school may advance up to one entry to stay within the 20% rule.
When there are 6+ entries, the percentage should be calculated and rounded up to the next whole number (Ex: 6-10 entries advance 2).
All information for the advancing entries will need to be uploaded to the spreadsheet "Reflections Local PTA Advancing Entrants Spreadsheet" in the Dropbox that I have linked under the Spreadsheet for Advancing Entries section at the bottom of this flyer. Please make sure to alphabetize entries by last name, send me an electronic copy at email@example.com, and print out an additional copy to drop off with advancing entries.
You will need to use colored dots to signify age/division before dropping off advancing entries to Council:
Primary: Preschool-2nd Grade-Red Dot
Intermediate: 3rd-5th Grade-Blue Dot
Middle/Junior: 6th-8th Grade-Yellow Dot
High School: 9th-12th Grade-Green Dot
Visual Art entries: Place the dot on the back of the entry
Music/Dance Choreography/Film/Video: Place the dot on the front of the envelope (not the entry form side)
Literature entries: Place the dot on the front (outside) of the manila folder (not the entry form side)