FOR the RECORD

September 2017

Hello September! Hello Counselors!

This month's FOR the RECORD will highlight the SPS Counseling Department and their work. We welcome a new Coordinator of Counseling Services, too. SPS School Counselors provide a myriad of supports, curriculum and resources for our school sites, students and their families, and staff. Although National School Counselors Week is not until February 5-9, 2018. We wanted to celebrate the work of school counselors in September!

Counseling Services and CANVAS

SPS Secretaries are often the first to know of a situation with a student, their families or even staff that might require attention by a school counselor. In many cases, as is required with mandated reporting, a school secretary might need to hotline a situation that comes to their attention. Many instances exist where a school or department secretary made the first contact with a family whose life needed attention from the Counseling Department or school counselor.

This bring up questions such as, where are the mandated reporter forms, how can i make a referral for community support, or where can I refer a family to obtain services regarding mental health, drug or alcohol abuse, foster care and or home school resources.


CANVAS to the rescue for most of these pressing questions.

The following documents and forms are available through CANVAS.

  • Mandated Reporting Guidelines
  • Guidelines for Drug/Alcohol Screenings
  • School Based Mental Health Services
  • Continuum of Social/Emotional Support
  • Referrals to School Based Clinicians
  • Referrals to Community Support Specialist
  • Crisis Response
  • Responding to a Traumatic Event - Requesting a District Team
  • Suicide Prevention/Intervention - Plan of Action
  • Guidelines for Enrolling Students in Foster Care
  • Home Schooling
  • Process for Withdrawing Students to Home School
  • Letter of Intent to Home School and Resources for Homeschooling
  • McKinney Vento Services


All this and more about counseling services available to you through your one stop shop: FOR District Secretaries: District CANVAS Course for Secretaries and Adm. Assistants


For other staff: CANVAS>Glass Classroom>In Depth Study>Counseling Services Folder

Meet the Coordinator of Counseling Services

The position of Coordinator of Counseling Services was established for the purpose of providing support to the instructional process with specific responsibility for providing leadership in the implementation of the K-12 Missouri Comprehensive School Counseling Program.


We are happy to introduce Alison Roffers as the Coordinator of Counseling Services. Alison brings a wealth of experience to the role. She spent the last nine years in Springfield School District as a counselor at three SPS sites: Sequoita, Disney and Cherokee. Prior to her counseling years, Alison was a third grade teacher.


Some of the key responsibilities for Alison is assisting the Department Director with leadership, direction and professional learning for K-12 school counselors. She will assist in evaluation and revisions of the school counseling curriculum, coordinate placement of school counselor interns, work with community agencies, and maintain records and collect data to assist in the effective administration of the School Counseling Services Department.


Welcome Alison

Springfield Regional College and Career Fair

Alison and the Director of Counseling Services, Rhonda Mammen are busy at work planning and organizing the annual College and Career Fair held at the University Plaza Convention Center on Tuesday October 3 , 2017 from 5-7 p.m. Springfield Regional College and Career Fair invites students and their families from all over Southwest Missouri to come and learn about options after high school. For more information about this event, please visit College & Career Fair on the Counseling services SPS Webpage, or follow on Twitter #SPS_CCFair. During the 2016 College and Career Fair over 1000 students and their families were in attendance. Make sure your high school families/students are aware of this important informational event. The day and time title below is hyperlinked to more information.

SPS Volunteer Program

As of August 30, 2017, the SPS Volunteer Program has 2461 approved volunteer applications from individuals interested in assisting our schools, and departments. We have 221 more that will need an updated background check prior to volunteering. Our volunteers are appreciated and valued members of our school community.


Our SPS Volunteer Program webpage has specific details about how a person or group can get involved in volunteering at our schools. This link will take you to the page.


Site Volunteer Coordinators should check their volunteer application folder which can be found at this link, The folder is the easiest place to locate and identify volunteers who are approved to begin volunteering or need a new or updated background check. All volunteers must be approved prior to attending field trips or other engaging in other volunteer opportunities.


Teachers often need advance warning a new volunteer might need two weeks prior notice to complete the volunteer application and background process before they will be approved to attend a field trip or participate in other classroom activities where volunteers must have a background check approved.


Linda Lemmon and I will be checking all incoming volunteer applications for all building sites until the end of September, at which time, we would like your feedback about the process. Please watch for a survey coming in the October 2017 FOR the RECORD about this. If you need assistance with anything to do with volunteers, please have contact Ann White (523-0230) or Linda Lemmon (523-0007).

Burning Question of the Month

Burning Question:

Where is the Administrative Practices and Procedures Handbook? I have looked everywhere!


Cool Answer:

The Administrative Practices and Procedure Handbook is located in the Employee Self Service page. You will have to sign in first. A bonus, the 2017-2018 Employee Handbook is in there, too.