Riverside County Regional Meeting
March 8, 2019
School Wide Updates: 10:05-10:30
- Testing -
Accommodations & Supports for Students with IEPs and 504 Plans (Amy)
It is very important that SPED and 504 case managers are the only ones adding or removing any accommodations or designated supports for these students
Designated supports are available to all students and an HST can talk with a family and recommend certain supports, however, HSTs need to communicate with case managers if they feel that additional supports should be added to the TOMS tab in Pathways
IEPs and 504s are legal documents and it’s crucial that our qualified experts (case managers) are the only ones altering their accommodations and supports
Once a case manager enters the support on the TOMS tab it will take 1 week to show in the TOMS portal.
Some supports have to be listed in an IEP or 504, and the case manager is the expert who will know if that is the case.
If a support needs to be added to the student’s IEP/504, the HST will need to be available if it is necessary to have a meeting.
Early Assessment Program for High School Students (11th) (Debbie)
11th grade students: SBAC for ELA and Math serve as an indicator of readiness for college-level coursework and are used by the CSU and participating California Community Colleges (CCCs) to determine Early Assessment Program (EAP) status.
If they wish and are prepared, students can authorize the release of their SBAC results for each assessment to the CSU and CCC systems during testing.
Students who do not release their results at the end of the assessments may later submit a copy of their score report to the CSU and/or CCC in which they have enrolled.
Score release does not affect a student’s application for admission; results are only used to determine a student’s placement after he or she has been admitted to the California State University.
It affects the whole team if a proctor does not show up to their location.
Teachers should communicate with their TLC, RC or direct supervisor if they have an emergency and cannot show up for proctoring.
Directors and RCs can determine if an RTO should be submitted.
It’s helpful if people can call around and try to find a replacement.
1:1 Testing (Jamie)
IEP/504 1:1s Testing team is currently scheduling 1:1s for these students
They will be added to the SBAC proctor assignment sheet
Testing team will communicate with HSTs and case managers if we are not able to accommodate a 1:1 at a student’s preferred test location
We are not able to accommodate preferential 1:1s at test locations - HSTs need to schedule with families individually
Preferential 1:1s should be scheduled between HST and family directly.
“ I’m able to do a 1:1 this year but next year…”
Secure testing location like reserved library student room
Family home is permissible but should not have family members going through the room, any educational materials posted, and teacher should not be in a closed room alone with student without door propped open.
There is no ordering cut-off date for enrichment orders this Spring. Please see our Ordering Timeline and Tips for more information.
Please keep in mind that any books, workbooks, teacher manuals, technology, products, services, and activities requested by non-returning students should be used (consumed) by the end of the school year (June 30) or the withdrawal date, or they will need to be returned to the school.
Please fill out withdrawal survey ASAP once notified that students are withdrawing
Can only pay for services for enrolled students. Notify families that Inspire cannot pay for services beyond the withdrawal date.
Contact firstname.lastname@example.org if orders are in Processing status & need to be canceled
If you previously emailed email@example.com to notify the Enrichment Dept. of a withdrawal and the family changes their mind and plans to stay with Inspire, please also provide us with that update. Thank you!
Have questions about inventory that needs to be collected? Please email firstname.lastname@example.org.
Enrichment Office Hours for Teachers:
Have questions or concerns? Please join us for Enrichment Office Hours for HSTs each Monday from 3:30 - 5:00 P.M. - https://zoom.us/j/480368676
Audits/Instructional Funds (Katie)
Partial Fund vs Balance Transfers
Instructions and guidelines have been updated in the HST Handbook Section 10.12
Partial fund transfer requests are submitted directly in the EOS by the HST (and/or Enrichment)
We approve/process partial fund transfer requests when:
One student has no remaining funds
One student does not have sufficient funds to process their pending order(s)
Please be sure that the family has submitted their order requests before submitting the partial fund transfer request in the EOS. This does not apply for FTE orders.
Remaining balance transfer requests are submitted to the Fund Discrepancy & Audit Survey
We transfer remaining balances from graduating seniors who were enrolled the entire school year (no late enrolled students). Seniors who graduated early will require a fund adjustment for the months they were enrolled.
Families should submit their request to the HST (this is not automatically done nor should it be advertised)
HSTs should fill out the survey 4-6 weeks before graduation - the Audit Team must audit the account before any remaining funds can be transferred.
Please do not submit remaining balance transfer requests in the EOS!
Please share the survey with all families, including those who opted-out - we want to hear from everyone!
If HSTs have subscription recommendations, please use the same survey and select “OPTED OUT” on the survey - you will be given the option to submit your recommendations
19/20 OSP Subscription options should be announced in May 2019
Recently doubled the size of the Tech Team!
Tech North has TRIPLED (from 1 to 3 people) :-)
Expanded our Vendor List for equipment procurement MUCH FASTER lead times
ALMOST caught up to current - significant strides from the last update
SPED Orders update
Equipment has been purchased and is currently being updated and distributed.
We are proactively visiting testing sites to mitigate issues we saw last year.
Extensive study of geo-locations for wireless internet coverage completed.
Gained efficiencies over last year - more dedicated staff resources working on returns
Network and device security - content filtering /data loss prevention
SSO (single sign on)
Due to the significant increase in enrollments we identified several major “Pain” points from this year:
Significant delays in curriculum fulfillment
Long delays in deducting student accounts
Confusion about what classes are being ordered
Mistakes in online account set ups
What's in the works...
We’ve designed and are building a Curriculum Ordering System (COS)
Deductions will happen immediately
Greater clarity about the courses that were ordered
Auto Account creation integration with some of our online curriculum options
Designing new processes to fulfill orders
New process designs should greatly shorten order fulfillment times
Order errors should be greatly reduced
Odysseyware is offering personalized webinars for teachers that may have questions. Please reach out to Ann Barker via phone or email to schedule a meeting before April 12.
Phone: 480.435.3139Email: email@example.com
SPED 101 (Amy)
The 2/26/19 session of SPED 101 was a success!
More presentations to come!!!
Remember the SPED Website: Inspire Cares
Frequently Asked Questions
1) What do I do when I get an IEE request?
Should you receive a written IEE request, please immediately inform your Program Specialist, Regional Special Education Director, and the Director of Special Education-Assessment & Mental Health, Dr. Cris Navarro (firstname.lastname@example.org), in order for the Directors to review the request and determine the next course of action.
2) A parent of a student on my caseload submitted a written request for their other child to be assessed for Special Education. What do I do with the request?
Should you receive an Initial SPED request (student is a GE student), please forward the request immediately to the Assessment Team to process the request. Inspire has 15 days to respond with an Assessment Plan. The Assessment Team email address is: email@example.com
3) I received an Occupational Therapy, Counseling, or Behavior request for a student on my caseload. Do I send out an Assessment Plan (AP) immediately?
Should you receive a request, please reach out to the appropriate Assessment Team member for consultation. An IEP should be convened to address, discuss, and document parent's concerns. The IEP Team can then determine if an assessment is warranted and if an AP will need to be completed. When the AP is developed, an Assessment Team will need to review the AP prior to sending it out to parent. Please note that Inspire would still need to respond within 15 days.
Counseling/ERMHS/Social Emotional: Regional School Psychologist or the Mental Health Coordinator, Nancy Carson-Crye (firstname.lastname@example.org)
Behavior: Regional School Psychologist or Assessment Team Program Specialist, Eric Hernandez (email@example.com)
Speech/Language Development: Speech-Language Pathologist, Lindsay Burch (firstname.lastname@example.org)
4) I spoke to a parent over the phone and I interpreted our conversation as she is requesting an IEE. Do we move forward with it?
As it was indicated in the training, please do not assume or interpret a parent's conversation. Rather, ask parent to submit their request in writing and encourage parent to indicate the specific area(s) that they are not in agreement with and areas that they are requesting for an IEE.
SPED Transition (Debbie)
Our One-Stop-Shop for SPED Transition services and resources is now available! Please click here for SPED Transition website
Links to student and parent workshops!
Theme for 2019-2020 School Year...
The Adventure of Learning
The Three Amigos (Jamie)
Mission Vista Academy Update (Amy)
MIssion Vista Academy was approved!!
- Thank you to everyone who was able to come for support!
- We are excited to transfer kids to Mission Vista Academy
- High School students will need 4 years of English and 2 years of PE
- We won't be moving graduating seniors
Great news! Inspire Charter Schools will have NCAA approval starting with the 2019-2020 school year. When talking with families regarding NCAA please make sure they understand the following:
Students wanting to be eligible to play NCAA sports in college must take a series of required courses starting in 9th grade and must register with the NCAA Eligibility Center in 10th grade.
Students must use NCAA approved curriculum. At this time Inspire is approved for HQT-led Edgenuity courses only. We hope to add other curriculum options soon.
If you have additional NCAA questions please contact Liz Palmiter (email@example.com).