January 19, 2016

Special Ed. Department Meeting Notes

Cyber Day - It is highly likely that if we have a 4th Snow day this year, it will be a Cyber Day.

Be sure you look at Kristen Fowler's email from last week.
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Upcoming Gateway Retests

Science - 1/26/16

Social Studies - 1/27/16

Be on the look out for the schedule this week !!

For planning purposes: Interims will be March 15th - March 18th

If you give a local midterm or performance exam - choose a date that works for your BIT.

Prior Preparation Prevents Poor Performance !! NEW CALENDAR IN MY OFFICE TO SCHEDULE PARA COVERAGE - YOU MUST COME SIGN UP. I CAN'T KEEP UP ANYMORE!!

Please try to stay at least one minute ahead of what is happening in your life. We are pulling way too many paras off of student support to cover for 'emergencies'/non scheduled things. We can shift people and be flexible when emergencies do arise. We want to cover you to attend necessary meetings but I think we have lost track of the size of our dept. Teachers - Please do the following:

1. If you are going to be out, it is best practice to request a sub. If Laurie says she has to put it on Aesop, then so be it.

2. If you need coverage in an emergency (your child is sick, you just threw up), come see me/email me and, of course I will try to make it work.
3. Try to schedule your re-evals. during your planning period or during a co-taught class FIRST - if it isn't possible, come sign up for coverage on the new calendar in my office.

4. Don't email individual paras anymore - THEY ALL MEAN WELL and want to help but they are assigned to classes (some are assigned to kids and the service hrs. are in IEPs). Karen Recknor is in the workroom 1st period & 6th period because she helps me make sure we have coverage for everyone. She and I will pull whoever we can to cover your need - you cannot be picky anymore!!!

At the beginning of the semester...the plan had been to have Doris be the floater for all of our dept. needs and a google doc sign up on the shared drive that she could check. Haven't had time to get that set up yet so now we have calendars in my office for now.... She is now assigned 4B (Maddie restroom), 5th to a student, 6th she has lunch, and 7th she will be w/ Ollinger (Largest Resource class). We will fill in with some other IRR paras if need be and then pull others.

5. There is often times more going on than you realize. Keep this in mind & Plan.

ATTENDANCE IS IMPORTANT - PLEASE BE HERE

There are already 5 teachers and 1 para that we know of who will be out on Friday. Laurie is already having trouble getting subs. Please be here when you can!! Thank you.

IF YOU FLOAT INTO SOMEONE ELSE'S CLASSROOM....

Please be sure to leave things like you found them. Have the students clean up after themselves, put the furniture back like you found it, etc. etc. etc. We all spend MANY MANY hours here so let's keep it nice for one another.
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BY NOW YOU SHOULD HAVE......

1.Scanned and attached any remaining first semester IEPs/re-evals .

2. Reviewed ALL second semester schedules to be sure that the student is in the correct classes. (ALL CLASSES WERE BALANCED ON FRIDAY NIGHT).

3. Made sure students are not repeating a class they have already passed.

4. Sent out goals/objectives and accommodation plans for any students who have different/new teachers this semester. Kept documentation that this was done.

4. Checked co- taught rolls to be sure that the students are on the correct rolls.

5. Scheduled all remaining IEPs and re-evals. BEST PRACTICE is to be done by April 1.

6. Working on getting data for 1st semester IEPS entered in STORI.

7. Updated progress in IEP online (18 weeks). If you did not send home IEP Progress reports prior to the Winter Break, IT SHOULD HAVE BEEN DONE BY NOW.

8. Updated your sub plans and emergency lesson plans if needed.

ALIGNMENT REPORTS ARE DUE 1/29/16....CLASSES ARE BALANCED...SCHEDULES ARE SET.

Grades have been rolled over into course history so in the next 2/3 weeks you need to update Graduation checklists so that you are ready for registration which will be Feb. 9th - 19th. You, as the case mgr., need to know what your kids needs to take/don't need to take.

MAXWELL & GRAYSON TECH APPLICATIONS OPEN ONLINE ON FEB. 2ND...IF YOU HAVE SOMEONE ON YOUR CASELOAD WHO WANTS TO GO....

You should try to pull that student on Feb. 2nd and help them fill out the application online. It says on the website that the student should fill out the application on a GCPS computer. If you can't pull the student, ask his her Study skills/Affective skills teacher for help. If you can't, let me know...I know some people are planning on this so maybe we can organize a few periods in C34 where everyone can send kids. Linda will be here for lunch on 2/16 as the Maxwell Rep. to help register kids - plan to say hello.

NEXT DEPT. MTG. WILL BE FEB. 9TH - 2:25pm - C36 to talk about REGISTRATION. (This is a called mtg. & was not on the schedule but we don't have another Dept. mtg. scheduled until the 15th. If I can cancel that one, I will).

2/8 - Planning period mtgs. will be held by Curriculum and you will get registration materials for your GS at this mtg.


We will meet the following afternoon to go over SPECIAL ED. SPECIFICS and QUESTIONS.