The Storm Forecast

November 2, 2020

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Dear parents and guardians,

November...the air is finally crisp, the holidays are starting, and the 2nd quarter goes flying by. This quarter is traditionally seen as the shortest quarter of the year due to the number of holidays. Please make sure to keep up with your student's classwork, as the holidays can tend to distract students and we are still on full academic mode. The number one reason that we see grades go down is missing work- that's it! Ensuring that all work is turned in on time is the #1 way to keep grades up. Also remember that our teachers offer tutoring for students- if you need additional assistance in a class, please contact the teacher for their tutoring schedule. Students should also be preparing for their semester exams in December. Please see the schedule of upcoming events at the end of this newsletter.


We are also preparing to move into phase 3 of our school reopening plan. Phase 3 will involve a full return to the school building with the classroom teachers. Families who are uncomfortable with this may continue with the live stream instruction through the end of the semester. As we prepare for the new building, please make sure that you prepare as well by ensuring that you have your school uniforms, that you are prepared for dress code compliance (check the hair color!), and that you have all you have your school supplies. Students will be expected to be in full uniform, including hair color, upon the first day of return. Don't forget that you can always access our student handbook on our website under https://www.sanjoseprep.org/handbooks-and-policies/


Many school clubs and activities are already starting up in preparation for the return to campus. If you still don't have a club or activity and want to join one, you can check out the list of activities on our website at https://www.sanjoseprep.org/clubs-and-activities/ and contact the club sponsor.


We can't wait to see you!


Mrs. Knapp

Principal

Phase 3 of school reopening

We are starting to prepare for phase 3 of our school reopening plan: brick and mortar instruction in the building with our staff.

In order for us to prepare for the next phase in our reopening, please complete the school survey so that we can properly plan for instruction. Please complete your surveys by Friday, Nov 6.

https://forms.gle/jrnAqay6EWhYMyo77


COVID waivers are below. Signed waivers should be emailed to Mrs. Pangle at michelle.pangle@sanjoseprep.org

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New app and communication system

We are shifting our school communications to ParentSquare.

In order for you to stay up to date with what is happening at San Jose Prep, please make sure to download the ParentSquare app on the app store. It is a free download for both Apple and Android.


Also, please make sure that all of your contact information with the school, specifically your phone numbers and emails, are correct. If in doubt, please contact Student Records at christopher.cassells@sanjoseprep.org


The ParentSquare app will allow you to see the school calendar in real time, continue to receive emails and phone calls, receive text message updates, and now, get notifications from teachers. It will also notify you if your student has been marked absent for any of their classes (feature to be activated soon).


Please register for ParentSquare today so you do not miss out!

Is your contact information correct in our system?

We need to ensure that we have all of your current information in our system in order to ensure that you receive all important school information and to facilitate communication between you and your child's teachers.

If you are unsure if we have all of your current information, please email Mr. Cassells at christopher.cassells@sanjoseprep.org

We need to make sure we have your most current:

  • phone numbers
  • address
  • email
  • Any secondary contacts and their information
Thank you for ensuring that we are able to have great communication with you!

Report cards will be published on Monday!

To view your student's report card, log on to the Focus portal.


Need a printed copy? Contact Mr. Cassells in Student Records at christopher.cassells@sanjoseprep.org and we will mail you a copy.

Focus

Parents- it is very important for all of you to have a parent account to Focus. This will allow you to see your students' grades in real time.

For instructions on how to create a parent Focus account, go to https://dcps.duvalschools.org/Page/15745


When you have completed your application for an account, email michelle.pangle@sanjoseprep.org in order to have your account activated.


Once you have created the account, please allow 48 hours for activation.

Having difficulties? Please contact michelle.pangle@sanjoseprep.org for assistance.

Curbside meal pick up

We are still continuing to distribute breakfast and lunches for students curbside.


Meal distributions are available from 11:30-12:00pm Monday and Wednesdays.


You do not have to sign up for pick up, just come to the front office and ask for your meals. When picking up meals, you will receive:

If you pick on Monday, you will receive meals for Monday-Wednesday

If you pick up on Wednesday, you will receive meals for Thursday and Friday.

Need uniforms?

If you need to purchase school uniforms, you may purchase them at our uniform store at 4040 Sunbeam Rd (next door to the school) or you can order online at https://shop.sanjoseschools.org/ and pick up curbside.


Please make sure that you order your uniforms early so stock doesn't run out!


Middle school uniform= blue polo shirt/gray hoodie; PE uniform needed!

High school uniform= black shirt/black hoodie

(you can choose the correct color on the website once you click on the polo shirt)

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Absence notes

If your student is absent from school due to illness, doctor's appointment or religious holiday, you can complete an excuse note here: https://www.sanjoseprep.org/forms/


Doctors/medical notes can be uploaded via that web page.


All other absences are unexcused absences.

Important reminders for parents

We wanted to remind you of a few important items:



  • When students are in class, they are required to have their cameras turned in so we can verify the student's attendance and participation in the course. If your student's computer does not have a camera, please email techsupport@sanjoseschools.org to arrange for a Chromebook to check out. Also remember that we take live attendance every class period, so if the student is not in the Google Classroom during class time, they will be marked absent.
  • For students who are starting show potential truancy trends, attendance intervention meetings will begin in the next two weeks. Please make sure that your student is attending all of their classes every day.
  • If you have a question about something in class, the best course of action is always to reach out to the teacher first. Most issues and questions can be resolved through communication with the classroom teacher. If you need to schedule a conference, please email studentservices@sanjoseprep.org and a member of our team will reach out to you to schedule a conference.
  • Please make sure that your student is completing their work! Although we are on virtual instruction, we still have graded work and deadlines for assignments.


When students are back on campus, we have strict COVID guidelines in place:


  • Face masks are required in order to be on campus
  • All students on campus must have a COVID waiver on file
  • There are daily temperature checks daily prior to entering the building and throughout the day
  • Everyone is expected to maintain socially distant
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San Jose Partners- our parent organization




It is time for the first SJP meeting of the year! The meeting will take place on Tuesday, Nov 10 at 6pm via Zoom.


Join Zoom Meeting
https://us02web.zoom.us/j/85327361514?pwd=cmN6czBTWmU5aHhUb0FjdzNHMmt1UT09

Meeting ID: 853 2736 1514
Passcode: SJP


San Jose Prep's parent involvement organization is the San Jose Partners. We love having our parents involved in our school and encourage you to participate. Here is a note from SJP:

Please join San Jose Partners! Memberships are $5 for the 2020-21 School Year: https://www.sanjoseprep.org/parent-organization/. We are the Parent Organization that supports our teachers, staff and students at San Jose Primary and San Jose Prep. Our organization is designed to enrich our school community. The leadership council meets monthly and discusses a wide range of topics including teacher appreciation events, fundraising, support for student activities and meeting the school's needs for volunteers. We also actively provide parent feedback to the administration. Every year, officers are elected by the SJP membership to fill key positions on our leadership council. Follow us on Facebook at https://www.facebook.com/groups/1667954689998754. Or email your questions to volunteer@sanjoseprep.org for more information.

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School crossing coming!

With the opening of the new building, we will finally get a school crossing zone! Are you looking for a part time job? The Jacksonville Sheriff's Office is looking for school crossing guards for the school crossing zone.

This is a 1 hour commitment in the morning and a 1 hour commitment in the afternoon. Interested? Apply here: https://www.jaxsheriff.org/Careers/School-Crossing-Guard.aspx

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Meet the Student Services Team!

San Jose Prep has a full service Student Services team available to assist students, teachers and parents with all of their academic needs. Student Services can assist you with:


  • academic questions and issues
  • scheduling
  • parent/teacher conferences and communication
  • 504s & IEPs
  • ESOL
  • grad tracking and graduation status
  • retention/promotion questions
  • social work services
  • mental health services
  • attendance interventions
and more!


If you need to reach out to one of our counselors, please email studentservices@sanjoseprep.org and a member of our team will reach out to you.


Student Services Team:

Mrs. Cooley, Director of Student Services

Mrs. Bell, Academic Advisor

Ms. De La Cruz, Academic Advisor, Social Worker

Mrs. Campbell, AP, Pre-AP Coordinator & Assessments

Mrs. Hubbard, Academic interventionist

Mrs. Bender, Mental Health Counselor

Counselor's corner

Did you know that we have a mental health counselor on staff and that she is still working with students during distance learning?

Meet Mrs. Bender, our licensed mental health counselor!

Please read her introductory letter below. You may contact Mrs. Bender@ carol.bender@sanjoseprep.org

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Senior college, military and career acceptances

All Seniors need to submit copies of their college/military/career acceptance letters to our graduation coach, Ms. De La Cruz.

Many of our seniors have already started to receive their letters. Please make sure to send copies to ana.delacruz@sanjoseprep.org

Seniors should also submit copies of any scholarships they have earned.


We can't wait to celebrate your accomplishments!

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Senior Class Google Page

Seniors-

Stay up to date with what is happening your Senior year. Make sure you join the /class of 2021 Google Classroom: code rqnmzkc


Class sponsors: Mrs. O'Connor and Ms. Zumot

kayla.oconnor@sanjoseprep.org

nicole.zumot@sanjoseprep.org

Seniors- send us your pictures!

This is your first presidential vote! Send us your selfie with your "I voted" sticker for our Election Day picture collage!

You can post on the Senior Classroom Google page on the post about the election pictures or you can email them to Mrs. Knapp

Missed Senior Night? Check out the recording below!

Class of 2021 Senior Night

Junior Class Google Page

Juniors-

Stay up to date with what is happening your Junior year. Make sure you join the class of 2022 Google Classroom: code mf3yvzb


Class sponsor: Mrs. Pangle

michelle.pangle@sanjoseprep.org

Sophomores- Class of 2023

The Sophomore Class will be hosting a 10th grade parent night on Tuesday, Nov 10 at 6:15p.m.

More information will be coming soon!


Class sponsors:

joel.williams@sanjoseprep.org

chnin.akrayi@sanjoseprep.org

Freshman class news

Not able to make it to Freshman Parent Night? No problem! Click below to see the recording.


The 2nd quarter Freshman Class newsletter is now available!


Class sponsors:

kari.oconnor@sanjoseprep.org

lauren.percy@sanjoseprep.org

9th grade parent night

Resource for older caregivers

Are you a grandparent or relative of one of our students who is serving as the primary caregiver? Aging True Community Senior Services has a voluntary program for caregivers 55 and older who are the primary caregivers for children under 18.

Relatives As Parents Program (RAPP) supports grandparents and other elder caregivers. If you are interested, please see the attached brochure or email jlegons@agingtrue.org

New building preview
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Upcoming events

Monday, Nov 2-Thursday, Nov 5

Basketball tryouts, YMCA

Cheerleading tryouts, 5pm-7pm San Jose Primary (go to back entrance)


Wed & Thurs, Nov 4-5

Night of Performances by San Jose Prep Drama

Orange Park Community Theater

7-8:30pm

www.showtixnow.com for tickets


Tuesday, Nov 10

San Jose Partners meeting (parent organization); 6pm

Join Zoom Meeting https://us02web.zoom.us/j/85327361514?pwd=cmN6czBTWmU5aHhUb0FjdzNHMmt1UT09 Meeting ID: 853 2736 1514 Passcode: SJP

SJP parent organization meeting, 6-7:30 via zoom

10th grade parent night 6:15-7:15 in the cafeteria


Tuesday, Nov 10

Sophomore Class parent night, 6:15pm

San Jose Primary


Wednesday, Nov 11

Veterans Day- NO SCHOOL


Friday, Nov 13

World Kindness Day (what are YOU doing?)



Monday, Nov 23- Friday, Nov 27

Thanksgiving break- NO SCHOOL



Thursday, Dec 3

School picture day


Tue, Dec 15-Thur Dec 17

Semester exams (early release for students)


Friday, Dec 18-Monday January 4

Winter break


Monday, January 4

Teacher planning day


Tuesday, January 5

Back to school! Students return to school- 3rd quarter begins

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