The Storm Forecast
November 2, 2020
Dear parents and guardians,
November...the air is finally crisp, the holidays are starting, and the 2nd quarter goes flying by. This quarter is traditionally seen as the shortest quarter of the year due to the number of holidays. Please make sure to keep up with your student's classwork, as the holidays can tend to distract students and we are still on full academic mode. The number one reason that we see grades go down is missing work- that's it! Ensuring that all work is turned in on time is the #1 way to keep grades up. Also remember that our teachers offer tutoring for students- if you need additional assistance in a class, please contact the teacher for their tutoring schedule. Students should also be preparing for their semester exams in December. Please see the schedule of upcoming events at the end of this newsletter.
We are also preparing to move into phase 3 of our school reopening plan. Phase 3 will involve a full return to the school building with the classroom teachers. Families who are uncomfortable with this may continue with the live stream instruction through the end of the semester. As we prepare for the new building, please make sure that you prepare as well by ensuring that you have your school uniforms, that you are prepared for dress code compliance (check the hair color!), and that you have all you have your school supplies. Students will be expected to be in full uniform, including hair color, upon the first day of return. Don't forget that you can always access our student handbook on our website under https://www.sanjoseprep.org/handbooks-and-policies/
Many school clubs and activities are already starting up in preparation for the return to campus. If you still don't have a club or activity and want to join one, you can check out the list of activities on our website at https://www.sanjoseprep.org/clubs-and-activities/ and contact the club sponsor.
We can't wait to see you!
Phase 3 of school reopening
In order for us to prepare for the next phase in our reopening, please complete the school survey so that we can properly plan for instruction. Please complete your surveys by Friday, Nov 6.
COVID waivers are below. Signed waivers should be emailed to Mrs. Pangle at firstname.lastname@example.org
New app and communication system
In order for you to stay up to date with what is happening at San Jose Prep, please make sure to download the ParentSquare app on the app store. It is a free download for both Apple and Android.
Also, please make sure that all of your contact information with the school, specifically your phone numbers and emails, are correct. If in doubt, please contact Student Records at email@example.com
The ParentSquare app will allow you to see the school calendar in real time, continue to receive emails and phone calls, receive text message updates, and now, get notifications from teachers. It will also notify you if your student has been marked absent for any of their classes (feature to be activated soon).
Please register for ParentSquare today so you do not miss out!
Is your contact information correct in our system?
If you are unsure if we have all of your current information, please email Mr. Cassells at firstname.lastname@example.org
We need to make sure we have your most current:
- phone numbers
- Any secondary contacts and their information
Report cards will be published on Monday!
Need a printed copy? Contact Mr. Cassells in Student Records at email@example.com and we will mail you a copy.
For instructions on how to create a parent Focus account, go to https://dcps.duvalschools.org/Page/15745
When you have completed your application for an account, email firstname.lastname@example.org in order to have your account activated.
Once you have created the account, please allow 48 hours for activation.
Having difficulties? Please contact email@example.com for assistance.
Curbside meal pick up
Meal distributions are available from 11:30-12:00pm Monday and Wednesdays.
You do not have to sign up for pick up, just come to the front office and ask for your meals. When picking up meals, you will receive:
If you pick on Monday, you will receive meals for Monday-Wednesday
If you pick up on Wednesday, you will receive meals for Thursday and Friday.
Please make sure that you order your uniforms early so stock doesn't run out!
Middle school uniform= blue polo shirt/gray hoodie; PE uniform needed!
High school uniform= black shirt/black hoodie
(you can choose the correct color on the website once you click on the polo shirt)
Doctors/medical notes can be uploaded via that web page.
All other absences are unexcused absences.
Important reminders for parents
- When students are in class, they are required to have their cameras turned in so we can verify the student's attendance and participation in the course. If your student's computer does not have a camera, please email firstname.lastname@example.org to arrange for a Chromebook to check out. Also remember that we take live attendance every class period, so if the student is not in the Google Classroom during class time, they will be marked absent.
- For students who are starting show potential truancy trends, attendance intervention meetings will begin in the next two weeks. Please make sure that your student is attending all of their classes every day.
- If you have a question about something in class, the best course of action is always to reach out to the teacher first. Most issues and questions can be resolved through communication with the classroom teacher. If you need to schedule a conference, please email email@example.com and a member of our team will reach out to you to schedule a conference.
- Please make sure that your student is completing their work! Although we are on virtual instruction, we still have graded work and deadlines for assignments.
When students are back on campus, we have strict COVID guidelines in place:
- Face masks are required in order to be on campus
- All students on campus must have a COVID waiver on file
- There are daily temperature checks daily prior to entering the building and throughout the day
- Everyone is expected to maintain socially distant
San Jose Partners- our parent organization
It is time for the first SJP meeting of the year! The meeting will take place on Tuesday, Nov 10 at 6pm via Zoom.
Meeting ID: 853 2736 1514
San Jose Prep's parent involvement organization is the San Jose Partners. We love having our parents involved in our school and encourage you to participate. Here is a note from SJP:
Please join San Jose Partners! Memberships are $5 for the 2020-21 School Year: https://www.sanjoseprep.org/parent-organization/. We are the Parent Organization that supports our teachers, staff and students at San Jose Primary and San Jose Prep. Our organization is designed to enrich our school community. The leadership council meets monthly and discusses a wide range of topics including teacher appreciation events, fundraising, support for student activities and meeting the school's needs for volunteers. We also actively provide parent feedback to the administration. Every year, officers are elected by the SJP membership to fill key positions on our leadership council. Follow us on Facebook at https://www.facebook.com/groups/1667954689998754. Or email your questions to firstname.lastname@example.org for more information.
School crossing coming!
This is a 1 hour commitment in the morning and a 1 hour commitment in the afternoon. Interested? Apply here: https://www.jaxsheriff.org/Careers/School-Crossing-Guard.aspx
Meet the Student Services Team!
- academic questions and issues
- parent/teacher conferences and communication
- 504s & IEPs
- grad tracking and graduation status
- retention/promotion questions
- social work services
- mental health services
- attendance interventions
If you need to reach out to one of our counselors, please email email@example.com and a member of our team will reach out to you.
Student Services Team:
Mrs. Cooley, Director of Student Services
Mrs. Bell, Academic Advisor
Ms. De La Cruz, Academic Advisor, Social Worker
Mrs. Campbell, AP, Pre-AP Coordinator & Assessments
Mrs. Hubbard, Academic interventionist
Mrs. Bender, Mental Health Counselor
Meet Mrs. Bender, our licensed mental health counselor!
Please read her introductory letter below. You may contact Mrs. Bender@ firstname.lastname@example.org
Senior college, military and career acceptances
Many of our seniors have already started to receive their letters. Please make sure to send copies to email@example.com
Seniors should also submit copies of any scholarships they have earned.
We can't wait to celebrate your accomplishments!
Missed Senior Night? Check out the recording below!
Junior Class Google Page
Stay up to date with what is happening your Junior year. Make sure you join the class of 2022 Google Classroom: code mf3yvzb
Class sponsor: Mrs. Pangle
Resource for older caregivers
Relatives As Parents Program (RAPP) supports grandparents and other elder caregivers. If you are interested, please see the attached brochure or email firstname.lastname@example.org
Monday, Nov 2-Thursday, Nov 5
Basketball tryouts, YMCA
Cheerleading tryouts, 5pm-7pm San Jose Primary (go to back entrance)
Wed & Thurs, Nov 4-5
Night of Performances by San Jose Prep Drama
Orange Park Community Theater
www.showtixnow.com for tickets
Tuesday, Nov 10
San Jose Partners meeting (parent organization); 6pm
Join Zoom Meeting https://us02web.zoom.us/j/85327361514?pwd=cmN6czBTWmU5aHhUb0FjdzNHMmt1UT09 Meeting ID: 853 2736 1514 Passcode: SJP
SJP parent organization meeting, 6-7:30 via zoom
10th grade parent night 6:15-7:15 in the cafeteria
Tuesday, Nov 10
Sophomore Class parent night, 6:15pm
San Jose Primary
Wednesday, Nov 11
Veterans Day- NO SCHOOL
Friday, Nov 13
World Kindness Day (what are YOU doing?)
Monday, Nov 23- Friday, Nov 27
Thanksgiving break- NO SCHOOL
Thursday, Dec 3
School picture day
Tue, Dec 15-Thur Dec 17
Semester exams (early release for students)
Friday, Dec 18-Monday January 4
Monday, January 4
Teacher planning day
Tuesday, January 5
Back to school! Students return to school- 3rd quarter begins