Board Briefs

August 26, 2021

Board Meeting Details

This regular Board of Education meeting was held in person at the District Office with no pandemic-related capacity limit. In-person public comment was available for attendees.

1. Call to Order

The meeting was called to order at 7:04 p.m.

2. Approval of Meeting Agenda

The motion was approved with one amendment, renaming Item #3 “What’s Good in 109”

3. What's Good in 109

Director of Communications Eric Steckling shared highlights from around the six DPS 109 schools. You can see his presentation below.

4. Teacher Presentation: Wilmot Elementary

Mrs. Bonnie Pettinger, social worker at Wilmot, shared a recorded presentation with the Board about the "What's Up Wilmot" series. Click below to watch her presentation.

5. Superintendent's Report

Mr. Simeck praised everyone for their efforts in a successful opening to the school year.


He said that the governor’s announcement about a vaccination mandate for staff will be applied ASAP. He added that the vaccination rate for staff is already very high.


Mr. Simeck said that will be a booster clinic for staff in July. Dr. Filippi will be finalizing details soon.


He acknowledged a Blackboard glitch that delayed the email with the health certification forms today and encouraged families to go ahead and get the form on their school’s website if they don’t want to wait/rely on the daily email.


Mr. Simeck said that we just completed the first round of SHIELD testing and that it is going well. He acknowledged that there are several changes behind the scenes from last year, as how SHIELD is running things with the state. He thanked Dr. Filippi for his work in arranging all of this.


He said we are one of the only districts locally that has begun testing. DPS 109 is eligible for test-to-stay protocols and right now, no student has been quarantined that hasn’t tested positive.


Mr. Simeck said that in terms of COVID notifications, the current LCHD is to only notify close contacts in the event of a case, not the entire community. He also said that we are not sending classroom-wide notifications because LCHD does not have protocol for that.


He mentioned that schools have had climate control issues. Middle school issues have been limited, but all of the elementary schools have had equipment failures and some are waiting for parts that are delayed due to supply-chain shortages.


He said that we need help from all families to help make running school as smooth as possible. Staff are working incredibly hard, and school looks a lot more like school than last year.


Mr. Simeck talked about the mission & vision process and why we are going down this path. He said that organizations that want to remain vibrant go through processes like this and it is not an indication that anything is wrong in the district.


He said that the community and all stakeholders will be a valuable part of this process and will have opportunities to participate, whether through focus groups or ThoughtExchange.


Mr. Simeck congratulated Mr. Steckling and the communications department on winning 7 awards from the Illinois Chapter of the National School Public Relations Association for their work last year.

6. Community Participation Relative to Matters on the Meeting Agenda (Policy 2:230)

There was one live speaker who spoke about middle school lunch.

INFORMATIONAL ITEMS

7.1. Freedom of Information Requests (Policy 2:250)

Dr. Filippi discussed two requests. Both were properly responded to.

7.2. Internal Control Audit Firm

Dr. Filippi explained this is a process that we go through every three years that involves the business office and HR offices. The Finance Committee has made a recommendation to move forward with a firm.

7.3. MOU Team Leader Stipend

Dr. Fisher discussed the memorandum of understanding with the Deerfield Education Association that would compensate team leaders for extra arrival duties due to COVID procedures.

7.4. MOU Covid-19 Paid Administrative Leave

Dr. Fisher discussed the memorandum of understanding that would not penalize staff with their paid time off if they contract COVID while working in schools. They would give staff 10 extra days to use for quarantine if needed.

7.5. Caruso Auditorium

Dr. Filippi presented Ms. Carole Pugh of GreenAssociates who presented renderings for the Caruso auditorium project. You can see those in the meeting agenda. The board gave consensus to put the project out to bid.

7.6. Proposed Job Description - Library and Interventions Assistant

Dr. Fisher presented the new job description for the board to review. It will be voted on at the next meeting.

7.7. Board of Education Master Schedule of Monthly Reports

Mr. Simeck presented a calendar of reports that the administration will aspire to present at board meetings.

ACTION ITEMS

8.1. Consent Agenda*

The meeting minutes from the Regular Meeting on 7/29, Closed Session on 7/29, and Closed Session on 8/5 were approved.


Personnel items were approved.


Bills for payment were approved.


The July Treasurer's Report was approved.

8.2. Appointment of Kelly Mitchell as IMRF Authorized Agent

The motion was approved.

8.3. Approval of Traffic Duty MOU

The memorandum of understanding was approved.

8.4. Approval of Team Leader Stipend MOU

The memorandum of understanding was approved.

8.5. Approval of COVID-19 Paid Administrative Leave MOU

The memorandum of understanding was approved.

8.6. Approval of Letter of Engagement with Internal Control Audit Firm

The motion was approved.

8.7. Approval of Consulting Proposal for Mission, Vision, and Values Work

The proposal was approved.

9. Committee Reports (Policy 2:150)

Mrs. Jakymiw reported on her recent True North meeting.

Mr. Morrison reported that the Policy Committee has an upcoming meeting.

Mr. Kuo said the finance committee will be meeting in October to discuss the levy.

Mr. Begley said a date for the Executive Development Committee’s next meeting will be forthcoming.

10. Open Community Participation (Policy 2:230)

There was one live speaker.

11. Board/Superintendent Other

President Montgomery thanked Mr. Steckling for his efforts and congratulated him on his awards. She thanked Dr. Filippi for his SHIELD testing efforts and organizing an upcoming booster clinic. She thanked Mr. Simeck and his entire leadership team for everything that has gone into a successful start to school.


Mr. Simeck thanked his leadership team and staff on all levels for a successful start to school.

12. Adjournment

The meeting was adjourned at 8:46 p.m.

Upcoming School Board Meetings

Thursday, September 23, 2021 @ 7 p.m. - Regular Board Meeting

Thursday, October 28, 2021 @ 7 p.m. - Regular Board Meeting