Office of School Counseling

Friday Sendoff - April 9, 2020

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**NEW** Virtual Meeting Recordings

Recordings of this week's meetings:

Secondary

Elementary Option 1

Elementary Option 2


The PowerPoint is attached below as well as a resource we mentioned in the presentation.


Recordings of how to use programs that will support us in the Virtual Counseling world:


Screencast can be used to create short recordings for you to walk students through a lesson or activity. This includes PowerPoints, flipcharts, Naviance activities, etc. View How to create a Screencast (link to download program here) Thank you to Lori Counsell for creating this!


Using Outlook Calendar - Thank you to Lou Wikes for creating both videos! If using Outlook calendar is new for you (or you're a novice), please watch BOTH videos for basics, tips, and tricks.

Outlook 365 Calendar Layout.mp4

Outlook 365 Calendar Setting Meetings & Appointments.mp4

**NEW** Informed Consent for IEP counseling sessions

There is NO informed consent required for School Counselors to conduct counseling sessions with students for whom they provide IEP counseling service.

**NEW** Notifications in Microsoft Teams

Are you tired of the constant notifications coming from Microsoft Teams? Check out this video to learn how to change the settings.

**NEW** Internet Service for Homeless Students

Staff in the Title I office are looking into providing homeless students with hotspots. PPWs are supporting this effort, however, if you are aware of any students experiencing homelessness, please contact Sharon so that we can pass along the name of the family.

**NEW** Enrollments and Attendance Updates

Last night Cabinet approved the attached documents (below) that describe the process for enrolling students and capturing student attendance/engagement while schools are closed. Principals received these documents last night and have shared them with staff members.


Per our director, the intent of the document was to have the SIS administrator, who is typically a principal or AP, enroll the student in SIS because they have the "rights" to do so. We are not expecting that any other staff member be trained to enroll students or be given rights. The school counselor should be using the academic information provided by the family to create an appropriate student schedule.

**NEW** CORONAVIRUS RESOURCES

**NEW** Shepard Pratt Covid 19 Resources

Families can access the Sheppart Pratt Virtual Crisis Walk-in clinic at: https://www.sheppardpratt.org/care-finder/virtual-crisis-walk-in-clinic/

Announcements

**NEW** DSS Referrals updates

*We will be offering a CPS refresher in the next week.*


At this time, CPS liaisons should be advising staff to inform the liaison when they're making reports to DSS. If a staff member suspects abuse or neglect, they should make an oral report to 410- 887-TIME. Completed CPS forms should be emailed to DSS, Sharon Holter, and the liaison, who will notify the principal of a report being filed.


Sharon is now receiving all DSS inquiries and providing them with the information available to her via SIS. If DSS needs more specific information related to that student, Sharon will send you an email.


It is not appropriate for staff to call DSS when children aren't logging into Schoology for class meetings. If the teacher has a concern about a student not logging in, it can be brought to the attention of the school counselor.

National Board Certification for School Counselors

The National Board Certification Scholarship (for school counselors) deadline has NOT changed. Applications are due April 24th. All information can be found here.

Become a Volunteer Crisis Counselor

Crisis Text Line is the free, 24/7 text line for people in crisis in the United States. The service is powered by volunteer Crisis Counselors who work remotely. If you're interested in volunteering, you’ll complete a 30-hour training to give you all of the expertise you need to successfully and empathetically navigate crisis intervention. This is an opportunity to hone your skills in communication, counseling, and intervention. For more information, visit: https://www.crisistextline.org/volunteer

Elementary School Counselors

**NEW** Delivery of Virtual Elementary Counseling Curriculum

Next week, we will present to elementary counselors on the delivery of our virtual curriculum. There will be 2 options for the meeting. April 14th at 10:00 and April 15th at 2:00. Invitations to both meetings will be sent to everyone. YOU ONLY NEED TO ATTEND ONE OF THE SESSIONS. Both sessions will be recorded and the PowerPoints will be made available after.

**Free SEL Resources **

Second Step compiled a list of resources you can use to help young people learn the social-emotional skills they need to get through these challenging events. For more information, visit: https://www.secondstep.org/covid19support

High School Counselors

**NEW** EDLP Updates

EDLP is in session as of this week for seniors and for any student exclusively enrolled via EDLP as identified in SIS.


Each site’s lead counselor to be on deck for the month of April:

  • Jenny Stump- PEDLP
  • Josh Grubka- DEDLP
  • Lou Wikes- LEDLP
  • Bobby Vann- WEDLP
  • Bridgette Lewis- MEDLP


Stacy Bryan has shared that she is happy to answer your questions - sbryan@bcps.org

**NEW** AP Program and COVID-19: The Essentials for School Counselors

Click Link to Access Recording and PowerPoint Presentation: https://globalmeet.webcasts.com/starthere.jsp?ei=1294723&tp_key=ab1c07feaa


Supporting the work of counselors is a top priority at College Board. For current updates from the Advanced Placement program and other College Board programs, please visit https://pages.collegeboard.org/collegeboard-covid-19-updates.

Middle School Department Chairs

April College & Career Newsletter

Here is the link to the April College and Career Newsletter that can be shared with students and families.


https://www.smore.com/kvch0

Secondary Department Chairs

FREE Naviance Curriculum

Due to the Covid 19 pandemic, Naviance has provided a free curriculum for student use through June 30, 2020. The default lessons for students are activated in your account by grade level. Students should now see the Curriculum lessons at the bottom of their Naviance Student homepage, and counselors should see it on the left hand side of the Naviance homepage upon login. Here are a few additional resources (you’ll need to be logged in to Naviance):

  • Curriculum Overview
    • Homepage for Curriculum in the Help Network
  • Preparing to use Curriculum
    • There are sections here on communicating with students, updating staff user roles to support curriculum, and how to engage students and staff in the process
    • This is also where you’ll find directions for turning on Default Sequences (click Configure Naviance Curriculum> Manage Default Sequences for Naviance Curriculum (Schools and Districts)
  • Monitor Student Progress
    • Learn about how to track report on student activities
  • Lesson Topics
    • Lesson topics by grade and CCLR competency alignment

They also have a series of webinars over the next few weeks regarding how to use this Curriculum. If you run into any technical issues, you can reach out to Support (support@naviance.com).

High School Department Chairs

Senior Survey

This year instead of the MSDE Survey, seniors will complete the 5 question Naviance Graduation Survey. It's already been added to their tasks for the year so feel free to send a message for them to complete the survey.


Please send an email to your seniors to take the survey.

Guaranteed Access Grant - UPDATE

The Office of Student Financial Assistance (OSFA) within the Maryland Higher Education Commission (MHEC), would like to inform you that due to the extended closure of all Maryland schools, the deadline date for the 2020-2021 Guaranteed Access (GAG) Grant program has been extended to June 1, 2020.

MHEC is in the process of notifying all potentially eligible GA Grant recipients that the deadline has been extended. The new deadline of June 1, 2020, will also be updated on our website and on the applicants’ To-Do List in the Maryland College Aid Processing System (MDCAPS) in the coming days.


Effective immediately, MHEC will accept documentation for the GA Grant program by email or mail. All required documentation must be submitted by June 1, 2020:


By Email: ga.mhec@maryland.gov

Or

By Mail: Maryland Higher Education Commission

Ground Floor Suite

Office of Student Financial Assistance

6 N. Liberty Street, Ground Suite

Baltimore, MD 21201


Finally, please note the deadline for students to submit documentation for the Maryland Community College Promise Scholarship program will remain June 15, 2020.

For more information, pertaining to the GA Grant, Maryland Community College Promise Scholarship Program, and other state scholarships and grants available to Maryland students, please visit www.mhec.maryland.gov and click on State Scholarships and Grants under Quick Links.

ECAP Students Taking On-Location Courses

On March 30, CCBC begins offering classes via remote and alternative teaching methods. The college is not closed, but will operate in a restricted operational mode with limited on-site staff and other employees working remotely.

There will be limited areas accessible to students (libraries, computer labs, testing centers, etc.), with no access to the general public. Strict social distancing guidelines will be followed within all buildings.

In-person instruction for classes at high schools will not resume until Baltimore County Public Schools reopen. However, this situation is very fluid and subject to change. Please continue to monitor CCBC’s COVID-19 web page for updates.

If you have questions, please contact the coordinator for the Early College Program Guernica Williams at gwillilams2@ccbcmd.edu or the director for the Early College Access Programs at bhammond2@ccbcmd.edu.

College Counselors

**NEW** NACAC updates

NACAC updates their page daily to help us keep up with college changes regarding deposit deadline, virtual tour options, etc. so that we can find the info all in one place.

Senior Survey

This year instead of the MSDE Survey, seniors will complete the 5 question Naviance Graduation Survey. It's already been added to their tasks for the year so feel free to send a message for them to complete the survey.

GPA Promise Outreach Events Rescheduled

The Office of Student Financial Assistance (OSFA) within the Maryland Higher Education Commission (MHEC), would like to inform you that due to the recent closures of all Maryland schools the deadline date for the 2020-2021 Guaranteed Access (GAG) Grant program has been extended to April 17, 2020.

MHEC is in the process of notifying all potentially eligible GA Grant recipients that the deadline has been extended. The new deadline of April 17, 2020, will also be updated on our website and on the applicants’ To-Do List in the Maryland College Aid Processing System (MDCAPS) in the coming days.


At this time MHEC will only accept documentation for the GA Grant program by mail. All required documentation must be submitted by April 17, 2020, to the following address:


Maryland Higher Education Commission

Ground Floor Suite

Office of Student Financial Assistance

6 N. Liberty Street, Ground Suite

Baltimore, MD 21201

Finally, please note the deadline for students to submit documentation for the Maryland Community College Promise Scholarship program will remain as June 15, 2020.

For more information, pertaining to the GA Grant, Maryland Community College Promise Scholarship Program, and other state scholarships and grants available to Maryland students, please visit www.mhec.maryland.gov and click on State Scholarships and Grants under Quick Links.

Scholarships

Updating Local Scholarships

Deadlines - School based scholarship committees should virtually meet to adjust scholarship deadlines and communicate any changes to students and parents. We will update extended deadlines for all other scholarships in Naviance as we obtain them. Updates will be added to weekly send-offs.


Transcripts - If seniors are need copies of their transcripts for scholarship opportunities, please upload them to their individual document page in Naviance so the student can access it from

home.

Updated Naviance Scholarships for this week.

Andrew Flusche Scholarship Contest - Deadline June 30, 2020


BRRC Charlie Reynolds Memorial Scholarship - Deadline 5/22/20


AmericanTrucks Student Scholarship Program - Deadline 6/15/20


Young Woman Voluntarism Scholarship - Deadline extended to 5/1/20


High Bridge Foundation Scholarship - Deadline 4/30/20

MHEC Financial Assistance Programs

State Financial Assistance Programs and Applications


Tuition Waiver for Unaccompanied Homeless Youth


Tuition Waiver for Foster Care Recipients


NACAC Request for Admission Application Fee Waiver

Students who have limited financial resources may use the NACAC Request for Application Fee Waiver Form when applying for college. The form — aimed at students planning to enroll in post-secondary education immediately following high school graduation — helps ensure that access to college is possible for all.

BCPS Hub Information

BCPS Counselors - We Can Do This!

CMS Do You Hear The Teachers Sing!
We Miss You - PMS

Professional Development

Teachers and counselors must engage in a minimum of two hours of virtual professional learning each week during the closure. Please document your participation in your Outlook calendar.

**NEW** Webinar: Responding to the Alarm: Addressing Black Youth Suicide on 4/21 at 11:30 - 1:00 (FREE)


**NEW** CBT for Anxiety (FREE) 1 CEU - includes free handout and self-help forms

Naviance Webinar Series

Learn from Naviance experts about completing critical tasks with your students during the final months of the year. Register for a free webinar by clicking the button above. You must be logged into your Naviance account to view the webinar series.

Taking Care of Your Mental Health during COVID-19

From MD Suicide Prevention and Early Intervention Network

ASCA Webinar series

Sign up for upcoming webinars. You must have an ASCA login and password to access their materials.

ASCA on Air (recorded webinars)

You must have an ASCA login and password to access their materials.

Websites

Schoology Access Codes

Elementary Counseling Curriculum: M4HSN-FCFN4

Secondary Counseling Curriculum: CFBV7-B6PCM

Threat Management: Q6RHK-WHHVC

College and Career Counseling: PFZD6-65N4V

Curriculum Updates: T7BM2-R8JSC

GSA Sponsors (LGBTQ+ resources): ZMBZ-4QXP-DKC89

Contact Information

Naviance Support: 1-866-337-0080 option 2 & support@naviance.com

Signup Genius Support: support@signupgenius.com

CPS phone number: 410.887.TIME

CPS email address: dhr.baltimorecountycps@maryland.gov

MHEC FAFSA Completion (MD CAPS): fafsa.mhec@maryland.gov

Cigna Employee Assistance Program (EAP)

Through EAP, you get access to licensed clinicians to help you with emotional, behavioral, and other issues you may be experiencing such as help with finding pet care, elder care and caregiver support.

Crisis Text Line

Free confidential crisis intervention via SMS message. The organization's services are available 24 hours a day, every day, throughout the US

Counselor Observation and Evaluation Forms

The documents from this link are the most up to date and only forms that should be used for School Counselors. There are not online options or alternate observation forms for Counselors.

Office of Certification Contact Information

For information about recertification, growth charts and tuition, PD and conference reimbursements

Lauryn's Law Requirements and Course Offerings

This is the MSDE information page about Lauryn's Law requirements and local course offerings that fulfill the requirement.

BCPS School Counseling Pinterest

Check out our Pinterest page for ideas that will enhance your counseling program

Counselor T-Shirt Designs

Want to make a custom shirt for you or your department? Check out these svg desgins. There's a kiosk outside of Burlington in Security Mall that can make one for you.